住民基本台帳法（じゅうみんきほんだいちょうほう）

This Act has the purpose of establishing the system of the basic resident register, under which records concerning residents are kept accurately and in a unified manner, in order to serve, in a municipality (including a special ward; the same applies hereinafter), as the basis for the certification of the relationship of residence of residents, the registration of the pollbook, and other processing of affairs concerning residents, and to simplify notifications, etc. concerning the addresses of residents, while also ensuring the proper management of records concerning residents, thereby increasing the convenience of residents and contributing to the rationalization of the administration of the State and local public entities.

The State and prefectures must take legislative and other measures necessary to ensure that notifications and other acts made to the mayor of the municipality (including the head of a special ward; the same applies hereinafter) or another executive body of the municipality, concerning a change in the address, household, or householder of a resident of the municipality, and any resulting change in the rights or obligations of the resident, or any other change in status as a resident (referred to collectively in paragraph (3) of the following Article and Article 21-4 as a "notification of a change in status as a resident"), are all carried out by a single act, and that the processing of affairs concerning residents is all carried out based on the basic resident register.

①The mayor of the municipality must always endeavor to maintain the basic resident register and ensure that accurate records concerning residents are made, and must endeavor to take the measures necessary to ensure that the management of records concerning residents is properly carried out.

②The mayor of the municipality and other executive bodies of the municipality must manage or execute affairs concerning residents based on the basic resident register, and must endeavor to rationalize the processing of affairs concerning notifications and other acts by residents.

③A resident must always endeavor to accurately make a notification of a change in status as a resident, and must not make a false notification or engage in any other act that would impair the accuracy of the basic resident register.

④Any person must endeavor to respect the fundamental human rights of the individual, when using matters learned through the inspection of the partial copy of the Basic Resident Register prescribed in Article 11, paragraph (1), or the issuance of a copy of a certificate of residence or a certificate of items stated in resident register prescribed in Article 12, paragraph (1), a copy of a removed certificate of residence or a certificate of items stated in removed certificate of residence prescribed in Article 15-4, paragraph (1), a copy of the family register supplement prescribed in Article 20, paragraph (1), a copy of the removed family register supplement prescribed in Article 21-3, paragraph (1), or any other document issued under the provisions of this Act.

The provisions of laws and regulations concerning the address of a resident must not be interpreted as establishing an address with a meaning different from the address of a resident prescribed in Article 10, paragraph (1) of the Local Autonomy Act (Act No. 67 of 1947).

A municipality is to keep a basic resident register, and record, for its residents, the matters required to be entered under the provisions of Article 7 and Article 30-45.

①The mayor of the municipality must prepare the basic resident register by organizing, by household, certificates of residence for each individual.

②The mayor of the municipality may, when the mayor finds it appropriate, make the household the unit for all or part of the certificates of residence referred to in the preceding paragraph.

③The mayor of the municipality may, as specified by Cabinet Order, prepare the certificates of residence referred to in paragraph (1) by means of a magnetic disk (including any device on which specified matters can be reliably recorded by a method equivalent thereto; the same applies hereinafter).

The following matters are to be stated in a certificate of residence (or, for a certificate of residence prepared by means of a magnetic disk under the provisions of paragraph (3) of the preceding Article, recorded; the same applies hereinafter).

An entry in a certificate of residence, a deletion, or an amendment of an entry (hereinafter referred to as "entry, etc. in a certificate of residence") is to be made, in addition to under the provisions of Article 30-3, paragraphs (1) and (2), Article 30-4, paragraph (3), and Article 30-5, based on a notification under the provisions of Chapter IV or Chapter IV-4, or ex officio, as specified by Cabinet Order.

①When the mayor of a municipality has made an entry in a certificate of residence for a person who has changed his or her address from another municipality to within the area of the municipality, the mayor must, without delay, notify the mayor of that other municipality to that effect.

②If the mayor of a municipality has accepted a notification form, application, or other document concerning the family register, or has made an entry or record in the family register ex officio, for a person other than a resident of that municipality, and an entry, etc. in a certificate of residence should be made at the address of that person, the mayor must, without delay, notify the mayor of the municipality of that address of the matters for which the entry, etc. in a certificate of residence should be made.

③Notification under the provisions of the preceding two paragraphs is to be made, as specified by Ministry of Internal Affairs and Communications Order (or, for a notification under the provisions of the preceding paragraph, by Ministry of Internal Affairs and Communications Order and Ministry of Justice Order; the same applies in this paragraph), by transmission from a computer (including an input/output device; the same applies hereinafter) used by the mayor of the municipality, through an electric telecommunications line, to a computer used by the mayor of the other municipality who is the counterparty; provided, however, that this does not apply in a case specified by Ministry of Internal Affairs and Communications Order.

When the election administration commission of a municipality has made a registration in the pollbook under the provisions of Article 22, paragraph (1) or (3), Article 24, paragraph (2), or Article 26 of the Public Offices Election Act (Act No. 100 of 1950), or has deleted a registration from the pollbook under the provisions of that paragraph or Article 28 of that Act, the commission must, without delay, notify the mayor of the municipality to that effect.

The mayor of the municipality may, when the mayor finds it necessary, re-prepare the certificates of residence.

①The State or an organ of a local public entity may, if it is necessary for the performance of affairs specified by laws and regulations, request the mayor of a municipality to have an employee of the State or the organ of the local public entity who is designated by the State or the organ of the local public entity inspect the copy of the part of the basic resident register kept by that municipality that relates to the matters listed in Article 7, items (i) to (iii) and item (vii) (for the matters listed in that item, the address; the same applies hereinafter in this paragraph) (or, for a municipality that has prepared the basic resident register by preparing certificates of residence by means of a magnetic disk under the provisions of Article 6, paragraph (3), a document stating the matters listed in Article 7, items (i) to (iii) and item (vii) among the matters recorded in that basic resident register; hereinafter referred to in this Article, the following Article, and Article 50 as the "partial copy of the Basic Resident Register").

②A request under the provisions of the preceding paragraph must be made by clarifying the following matters, as specified by Ministry of Internal Affairs and Communications Order.

③The mayor of the municipality is to publish, at least once each year, regarding the status of inspection of the partial copy of the Basic Resident Register relating to a request under the provisions of paragraph (1) (excluding one relating to a request for a criminal investigation, etc.), the name of the State or the organ of the local public entity that made the request, an outline of the reason for the request, and other matters specified by Ministry of Internal Affairs and Communications Order.

①The mayor of the municipality may, if there is a request stating that inspecting the partial copy of the Basic Resident Register is necessary in order to carry out an activity listed below, and the mayor finds the request to be reasonable, have the partial copy of the Basic Resident Register inspected, to the extent necessary for that activity, by the person making the request (hereinafter referred to in this Article and Article 50 as the "person making the request") or a person designated by that person, if the person making the request is an individual, or by an officer, employee, or member of the juridical person (including, in the case of a joint request made together with another juridical person, an officer, employee, or member of that other juridical person) who is designated by the juridical person, if the person making the request is a juridical person (including an association or foundation without juridical personality that has a designated representative or administrator; the same applies in this Article and Article 12-3, paragraph (4)).

②A request under the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

③Where a person making the request who is an individual finds it necessary, in order to achieve the purpose of use listed in item (ii) of the preceding paragraph (hereinafter referred to as "purpose of use" in this Article and Article 50), to have a person other than that person making the request and the inspector handle the inspected information, that person making the request may, when making the request under paragraph (1), notify the mayor of the municipality of that fact and of the name and address of the person designated by that person making the request as a person to handle the inspected information.

④The mayor of the municipality who has received a notification under the provision of the preceding paragraph may, when he or she finds that there are reasonable grounds for the notification, approve the notification. In this case, the person making the request who has received the approval may have the person designated by that person making the request (limited to a person who has received the approval; hereinafter referred to as "person designated by an individual applicant to handle inspected information" in this Article and Article 50) handle the inspected information.

⑤A person making the request who is a juridical person must not have a person other than the inspector and a person designated by that person making the request from among those falling within the scope listed in item (v) of paragraph (2) (hereinafter referred to as "person designated by a corporate applicant to handle inspected information" in this Article and Article 50) handle the inspected information.

⑥The person making the request must take the measures necessary for the prevention of leakage of the inspected information by the inspector, the person designated by an individual applicant to handle inspected information or the person designated by a corporate applicant to handle inspected information, and for other appropriate management of the inspected information.

⑦The person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information must not, without obtaining the prior consent of the person concerned, use the inspected information for a purpose other than the purpose of use, or provide it to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

⑧The mayor of the municipality may, in the case where the inspector or the person making the request has inspected, or caused another person to inspect, the partial copy of the Basic Resident Register under paragraph (1) by deception or other wrongful means, or in the case where the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information has violated the provision of the preceding paragraph, when he or she finds it necessary to protect the rights and interests of an individual, recommend to the person making the request pertaining to that inspected information, the person who inspected or caused another person to inspect it, or the person who committed that violation, that the person take measures to prevent the inspected information from being used for a purpose other than the purpose of use, or from being provided to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

⑨The mayor of the municipality may, in the case where a person who has received a recommendation under the provision of the preceding paragraph has not taken the measures pertaining to that recommendation without justifiable grounds, when he or she finds that there is a risk of the rights and interests of an individual being unduly infringed, order that person to take the measures pertaining to that recommendation.

⑩Notwithstanding the provisions of the preceding two paragraphs, the mayor of the municipality may, in the case where the inspector or the person making the request has inspected, or caused another person to inspect, the partial copy of the Basic Resident Register under paragraph (1) by deception or other wrongful means, or in the case where the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information has violated the provision of paragraph (7), when he or she finds it particularly necessary to take measures to prevent the rights and interests of an individual from being unduly infringed, order the person making the request pertaining to that inspected information, the person who inspected or caused another person to inspect it, or the person who committed that violation, to take measures to prevent the inspected information from being used for a purpose other than the purpose of use, or from being provided to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

⑪The mayor of the municipality may, to the extent necessary for the enforcement of the provisions of this Article, have the person making the request make a necessary report.

⑫The mayor of the municipality is to publish, at least once each year, the name of the person making the request (in the case where the person making the request is a juridical person, its name and the name of its representative or administrator), an outline of the purpose of use, and other matters specified by Order of the Ministry of Internal Affairs and Communications, concerning the status of the inspection of the partial copy of the Basic Resident Register (excluding that pertaining to the activity listed in item (iii) of that paragraph) pertaining to the request under paragraph (1).

①A person recorded in the basic resident register kept by a municipality (including, in the case where the mayor of that municipality has prepared a certificate of residence on a household basis for the household to which that person belonged, a person excluded from that certificate of residence (excluding a person for whom all entries pertaining to that person were made due to an error of the mayor of the municipality, and that entry has been deleted); the same applies in paragraph (1) of the following Article) may request the mayor of that municipality to issue a copy of the certificate of residence pertaining to that person or to a person belonging to the same household as that person (in the case of a municipality that prepares its certificate of residence using a magnetic disk under the provision of Article 6, paragraph (3), a document stating the matters recorded in that certificate of residence; the same applies hereinafter), or a certificate concerning the matters entered in the certificate of residence (hereinafter referred to as "certificate of items stated in resident register").

②A request under the provision of the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

③When making a request under the provision of paragraph (1), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting an Individual Number Card (meaning the Individual Number Card prescribed in Article 2, paragraph (7) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures; the same applies hereinafter) or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

④In the case referred to in the preceding paragraph, where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the person actually undertaking the request must present or submit to the mayor of the municipality, by the method specified by Order of the Ministry of Internal Affairs and Communications, a document making clear that that person is undertaking the request at the request of the person making the request or under the provisions of laws and regulations.

⑤The mayor of the municipality may, unless there is a special request, when a request has been made for the issuance of a copy of the certificate of residence prescribed in paragraph (1), issue the copy of the certificate of residence prescribed in that paragraph with all or part of the entries concerning the matters listed in Article 7, items (iv), (v), and (viii)-2 through (xiv) omitted.

⑥The mayor of the municipality may refuse a request under the provision of paragraph (1) when it is clear that the request is for an improper purpose.

⑦A person who intends to make a request under the provision of paragraph (1) may request the sending of a copy of the certificate of residence or a certificate of items stated in resident register prescribed in that paragraph, by mail or another method specified by Order of the Ministry of Internal Affairs and Communications.

①An organ of the State or a local public entity may, when it is necessary for the performance of duties specified by laws and regulations, request the mayor of the municipality to issue a copy of the certificate of residence pertaining to a person recorded in the basic resident register kept by that municipality, with the entries of the matters listed in Article 7, item (viii)-2 and item (xiii) omitted, or a certificate of items stated in resident register concerning the matters listed in items (i) through (viii), items (ix) through (xii), and item (xiv) of the same Article.

②A request under the provision of the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

③When making a request under the provision of paragraph (1), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting a document showing that the person is an employee of the organ of the State or the local public entity, or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

④The mayor of the municipality may, unless there is a special request, when a request has been made for the issuance of a copy of the certificate of residence prescribed in paragraph (1), issue the copy of the certificate of residence prescribed in that paragraph with all or part of the entries concerning the matters listed in Article 7, items (iv), (v), items (ix) through (xii), and item (xiv) omitted.

⑤An organ of the State or a local public entity that intends to make a request under the provision of paragraph (1) may request the sending of a copy of the certificate of residence or a certificate of items stated in resident register prescribed in that paragraph, by mail or another method specified by Order of the Ministry of Internal Affairs and Communications.

①The mayor of the municipality may, in addition to what is provided for under the provisions of the preceding two Articles, when there has been a request from a person listed in the following items, with regard to the basic resident register kept by that municipality, to the effect that a copy of the certificate of residence showing only the basic certified matters (meaning the matters listed in Article 7, items (i) through (iii) and items (vi) through (viii); hereinafter the same applies in this paragraph and paragraph (7)) or a certificate of items stated in resident register concerning the basic certified matters is necessary, and finds that request to be reasonable, issue that copy of the certificate of residence or certificate of items stated in resident register to the person making that request.

②The mayor of the municipality may, in addition to what is provided for under the provisions of the preceding two Articles and the preceding paragraph, when there has been a request from a specified mandated professional, with regard to the basic resident register kept by that municipality, to the effect that a copy of the certificate of residence or a certificate of items stated in resident register prescribed in the preceding paragraph is necessary, on the ground that the client of the case or affairs entrusted to the specified mandated professional falls under a person listed in the items of that paragraph, and finds that request to be reasonable, issue that copy of the certificate of residence or certificate of items stated in resident register to that specified mandated professional.

③The "specified mandated professional" prescribed in the preceding paragraph means an attorney (including a legal professional corporation and a joint corporation of attorneys and registered foreign lawyers), a judicial scrivener (including a judicial scrivener corporation), a land and house investigator (including a land and house investigator corporation), a certified public tax accountant (including a certified public tax accountant corporation), a labor and social security attorney (including a labor and social security attorney corporation), a patent attorney (including a patent attorney corporation), a maritime procedure agent, or an administrative scrivener (including an administrative scrivener corporation).

④A request under paragraph (1) or paragraph (2) must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

⑤When making a request under paragraph (1) or paragraph (2), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting an Individual Number Card or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

⑥In the case referred to in the preceding paragraph, where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the person actually undertaking the request must present or submit to the mayor of the municipality, by the method specified by Order of the Ministry of Internal Affairs and Communications, a document making clear that that person is undertaking the request at the request of the person making the request or under the provisions of laws and regulations.

⑦Where a person making the request needs, in order to achieve the purpose of use set out in paragraph (4), item (iv), a copy of the certificate of residence showing all or part of the matters other than the basic certified matters (excluding the matters set out in Article 7, item (viii)-2 and item (xiii); the same applies in the rest of this paragraph), in addition to the basic certified matters, or a certificate of items stated in resident register stating all or part of the matters other than the basic certified matters, in addition to the basic certified matters, that person may, when making the request under paragraph (1) or paragraph (2), notify the mayor of the municipality to that effect.

⑧Where the mayor of the municipality finds the request made under the preceding paragraph reasonable, the mayor may, in lieu of the copy of the certificate of residence or the certificate of items stated in resident register prescribed in paragraph (1), issue the copy of the certificate of residence or the certificate of items stated in resident register prescribed in the preceding paragraph.

⑨A person intending to make the request under paragraph (1) or paragraph (2) may request that the copy of the certificate of residence or the certificate of items stated in resident register prescribed in paragraph (1) be sent by mail or another method specified by Ministerial Order.

①A person recorded in the basic resident register may request the mayor of a municipality other than the mayor of the municipality that maintains the basic resident register in which that person is recorded (hereinafter in this Article referred to as the "mayor of the municipality of domicile") to issue a copy of the certificate of residence relating to that person or a person belonging to the same household as that person, from which the matters set out in Article 7, item (v), item (ix) through item (xii), and item (xiv) are omitted. In this case, the person making the request must, as specified by Ministerial Order, present an Individual Number Card or a document specified by Ministerial Order in making the request.

②The mayor of the municipality that received the request under the preceding paragraph (hereinafter in this Article referred to as the "mayor of the issuing municipality") must notify the matters specified by Cabinet Order to the mayor of the municipality of domicile of the person who made the request under that paragraph.

③The mayor of the municipality of domicile who received the notice under the preceding paragraph must notify the matters specified by Cabinet Order to the mayor of the issuing municipality.

④The mayor of the issuing municipality who received the notice under the preceding paragraph is to, as specified by Cabinet Order, prepare a copy of the certificate of residence relating to the request under paragraph (1) and issue it to the person who made the request under that paragraph. In this case, the mayor of the issuing municipality may, unless a special request is made, issue the copy of the certificate of residence prescribed in that paragraph from which all or part of the matters set out in Article 7, item (iv), item (viii)-2, and item (xiii) are omitted.

⑤The notice under paragraph (2) or paragraph (3) is to be given, as specified by Ministerial Order, by transmitting it via a telecommunications line from a computer used by the mayor of the issuing municipality or the mayor of the municipality of domicile to a computer used by the other party, the mayor of the municipality of domicile or the mayor of the issuing municipality.

⑥Article 12, paragraph (2) (excluding item (ii)) and paragraph (6) apply mutatis mutandis to a request under paragraph (1). In this case, the term "the mayor of the municipality" in paragraph (6) of that Article is deemed to be replaced with "the mayor of the issuing municipality prescribed in Article 12-4, paragraph (2)".

Where the prefectural governor discovers, in managing or executing the governor's affairs, that there is an omission or erroneous entry in the basic resident register of a municipality within the area of the prefecture, or that there is an error or omission in the entries of a certificate of residence, the governor must, without delay, notify the mayor of the municipality that maintains the basic resident register to that effect.

A commission of a municipality (meaning a commission prescribed in Article 138-4, paragraph (1) of the Local Autonomy Act (Act No. 67 of 1947); the same applies in Article 20-3) must, where it finds, in managing or executing its affairs, that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, notify the mayor of the municipality to that effect without delay.

①Where the mayor of the municipality discovers, through managing and executing the mayor's affairs, or through a notice or notification given under Article 10 or the preceding two Articles, or an investigation under Article 34, paragraph (1) or paragraph (2), that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, the mayor must take the measures necessary to ensure accurate entries in the basic resident register, including demanding that the person under obligation to give notification do so.

②A person recorded in the basic resident register may, where that person finds that there is an error or omission in the entries of a certificate of residence relating to that person or a person belonging to the same household as that person, notify the mayor of the municipality that maintains the basic resident register in which that person is recorded to that effect.

①Registration in the pollbook is to be made for a person recorded in the basic resident register, or a person who had been recorded in the basic resident register and has the right to vote, as prescribed in Article 21, paragraph (2) of the Public Offices Election Act (Act No. 100 of 1950).

②Where the mayor of the municipality has made an entry, etc. in a certificate of residence under Article 8, the mayor must, without delay, notify the election administration commission of that municipality of the matters relating to registration in the pollbook among the entry, etc. in the certificate of residence.

③The election administration commission of the municipality must endeavor to ensure that the matters notified under the preceding paragraph are not used for a wrongful purpose.

①Where the mayor of the municipality has deleted a certificate of residence (in the case of a certificate of residence prepared by household unit, the entire certificate) or has re-prepared a certificate of residence, the mayor must remove the deleted certificate of residence or the certificate of residence prior to re-preparation (hereinafter collectively referred to as a "removed certificate of residence") from the basic resident register, file it separately, and preserve it as the register of removed certificates of residence.

②In a municipality that prepares certificates of residence using a magnetic disk under Article 6, paragraph (3), the municipality may accumulate removed certificates of residence prepared using a magnetic disk and treat them as the register of removed certificates of residence.

①In a removed certificate of residence, in addition to the matters that had been entered in the certificate of residence relating to that removed certificate of residence, an entry is made (or, for a removed certificate of residence prepared using a magnetic disk under paragraph (2) of the preceding Article, a record is made; the same applies below) of the reason for deleting that certificate of residence (in the case of moving out (meaning moving one's domicile outside the area of a municipality; the same applies below), the fact that it was deleted due to moving out and the address of the destination of the move) and the date on which that reason arose (in the case where the certificate of residence was deleted based on a notification under Article 24, the scheduled date of moving out), or of the fact that it was re-prepared and the date of that re-preparation.

②The mayor of the municipality who has received a notice under Article 9, paragraph (1) makes an entry, in the removed certificate of residence relating to that notice, to the effect that the person has moved out.

①A person entered in a removed certificate of residence preserved by a municipality may request the mayor of the municipality to issue a copy of the removed certificate of residence relating to that person (in a municipality that prepares removed certificates of residence using a magnetic disk under Article 15-2, paragraph (2), a document stating the matters recorded in that removed certificate of residence; the same applies in the following paragraph and paragraph (3), and in Article 46, item (ii)) or a certificate concerning the matters entered in the removed certificate of residence (referred to as a "certificate of items stated in removed certificate of residence" in the following paragraph and paragraph (3), and in that item).

②Where it is necessary for the performance of affairs specified by laws and regulations, the State or an organ of a local public entity may request the mayor of the municipality to issue a copy of a removed certificate of residence preserved by that municipality, from which the matters set out in Article 7, item (viii)-2 and item (xiii) are omitted, or a certificate of items stated in removed certificate of residence relating to the matters set out in Article 7, item (i) through item (viii), item (ix) through item (xii), and item (xiv), and other matters specified by Cabinet Order.

③In addition to the provisions of the preceding two paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a person listed below an application stating that a copy of the removed certificate of residence showing only the basic certified matters of a removed certificate of residence (meaning the matters listed in Article 7, items (i) through (iii) and items (vi) through (viii) and other matters specified by Cabinet Order; hereinafter the same applies in this paragraph), or a certificate of items stated in removed certificate of residence relating to the basic certified matters of a removed certificate of residence, is necessary, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in removed certificate of residence to the person making the application.

④In addition to the provisions of the preceding three paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a specified mandated professional prescribed in Article 12-3, paragraph (3) an application stating that a copy of the removed certificate of residence or a certificate of items stated in a removed certificate of residence prescribed in the preceding paragraph is necessary, on the ground that the client in the matter or affairs entrusted to the specified mandated professional falls under a person listed in the items of the preceding paragraph, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in a removed certificate of residence to the specified mandated professional.

①With respect to a person who has a registered domicile within the area of the municipality, the mayor of the municipality must prepare a family register supplement by unit of the family register.

②The mayor of the municipality may, as specified by Cabinet Order, prepare the family register supplement referred to in the preceding paragraph using a magnetic disk.

The following matters are to be entered in a family register supplement (in the case of a family register supplement prepared using a magnetic disk under paragraph (2) of the preceding Article, recorded; the same applies hereinafter):

①In a family register supplement, in addition to the matters prescribed in the preceding Article, for a person registered in the overseas electoral register under Article 30-6, paragraph (1) of the Public Offices Election Act, a person for whom a transfer of registration to the overseas electoral register (meaning a transfer of registration to the overseas electoral register prescribed in Article 30-2, paragraph (3) of that Act; hereinafter the same applies in this Article) has been made under paragraph (2) of that Article, and a person registered in the overseas referendum voter register under Article 37, paragraph (1) of the Act on Procedures for Amendment of the Constitution of Japan (Act No. 51 of 2007), that fact and the name of the municipality where the registration or the transfer of registration to the overseas electoral register was made must be entered.

②When the election administration commission of a municipality has registered a person in the overseas electoral register under Article 30-6, paragraph (1) of the Public Offices Election Act, has made a transfer of registration to the overseas electoral register under paragraph (2) of that Article, or has canceled a person's registration in the overseas electoral register under Article 30-11 of that Act, or has registered a person in the overseas referendum voter register under Article 37, paragraph (1) of the Act on Procedures for Amendment of the Constitution of Japan, or has canceled a person's registration in the overseas referendum voter register under Article 42 of that Act, the commission must, without delay, notify that fact to the mayor of the municipality of the registered domicile of the person for whom the registration or the transfer of registration to the overseas electoral register was made, or whose registration was canceled.

An entry, deletion, or amendment of an entry in a family register supplement (referred to in Article 30-41, paragraph (1) as "entry, etc. in a family register supplement") is to be done ex officio.

①When the mayor of the municipality of address has made an entry, etc. in a certificate of residence, and an amendment of an entry in the family register supplement should be made at the municipality of the registered domicile, the mayor of the municipality of address must, without delay, notify the matters to be amended to the mayor of the municipality of the registered domicile.

②When the matters notified under the preceding paragraph do not match the entry or record in the family register, the mayor of the municipality of the registered domicile must, without delay, notify that fact to the mayor of the municipality of address.

③When the registered domicile has been transferred from one municipality to another, the mayor of the municipality of the former registered domicile must, without delay, notify the matters entered in the family register supplement to the mayor of the municipality of the new registered domicile.

④The notice given under the preceding three paragraphs is to be given by transmission from a computer used by the mayor of the municipality through a telecommunications line to a computer used by the other mayor of the municipality that is the recipient, as specified by Ministry of Internal Affairs and Communications Order (for a notice given under the preceding two paragraphs, a Ministry of Internal Affairs and Communications and Ministry of Justice Order; the same applies below in this paragraph); provided, however, that this does not apply in a case specified by Ministry of Internal Affairs and Communications Order.

If the mayor of the municipality finds it necessary, the mayor may remake the family register supplement.

If the mayor of the municipality of the registered domicile receives a notice under Article 21-2, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including as applied mutatis mutandis under Article 26 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures) (limited to a notice given where the information provider or the information provider concerned with operations under an ordinance prescribed in Article 19, item (viii) or item (ix) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures is the Minister of Justice referred to in Article 9, paragraph (3) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures), the mayor is to provide the matters listed in Article 17, item (ii), item (iii), item (v) and item (vi) that are recorded on the family register supplement of the person to whom the notice pertains to the Japan Agency for Local Authority Information Systems (hereinafter referred to as "the Agency"), as specified by Cabinet Order.

①A person recorded on a family register supplement kept by a municipality (including a person removed from that family register supplement (excluding a person for whom the entire entry relating to that person was made in error by the mayor of the municipality and that entry has been deleted); the same applies in the following paragraph), or that person's spouse, lineal ascendant, or lineal descendant, may request the mayor of that municipality to issue a copy of the family register supplement pertaining to those persons (for a municipality that prepares a family register supplement using a magnetic disk under Article 16, paragraph (2), a document stating the matters recorded on that family register supplement; the same applies in the following paragraph, paragraph (3), and Article 46, item (ii)).

②If it is necessary for the performance of affairs specified by laws and regulations, an organ of the State or of a local public entity may request the mayor of the municipality to issue a copy of the family register supplement pertaining to a person recorded on a family register supplement kept by that municipality, which omits the statement of the matters listed in Article 17, item (vii).

③In addition to what is provided for in the preceding two paragraphs, if a person listed in the following items makes a request stating that, with respect to a family register supplement kept by the municipality, a copy of the family register supplement showing only the matters listed in Article 17, items (ii) through (vi) is necessary, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the family register supplement to the person making the request.

④In addition to what is provided for in the preceding three paragraphs, if a specified mandated professional prescribed in Article 12-3, paragraph (3) makes a request, on the ground that the client of a case or affairs that the specified mandated professional has been entrusted with falls under a person listed in any item of the preceding paragraph, stating that a copy of the family register supplement prescribed in that paragraph is necessary, with respect to a family register supplement kept by the municipality, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the family register supplement to that specified mandated professional.

If, in managing or executing the prefectural governor's affairs, the prefectural governor becomes aware that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement kept by a municipality within the area of the prefecture, the prefectural governor must promptly notify the mayor of the municipality to that effect.

If, in managing or executing its affairs, the commission of the municipality finds that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement, the commission must promptly notify the mayor of the municipality to that effect.

①If the mayor of the municipality becomes aware that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement, through managing and executing the mayor's affairs, or through a notice or notification under Article 17-2, paragraph (2) or the preceding two Articles, the mayor must take the measures necessary to ensure the accurate recording of the family register supplement, including confirmation with the mayor of the municipality of the address.

②If a person recorded on a family register supplement becomes aware that there is a clerical error or omission in an entry in the family register supplement pertaining to the person or the person's spouse, lineal ascendant, or lineal descendant, the person may notify the mayor of the municipality that keeps the family register supplement on which that person is recorded, to that effect.

①If the mayor of the municipality has deleted a family register supplement in full, or has remade a family register supplement, the mayor must file the deleted family register supplement or the family register supplement before the remaking (collectively referred to below as a "removed family register supplement") and preserve it as a file of removed family register supplements.

②For a municipality that prepares a family register supplement using a magnetic disk under Article 16, paragraph (2), the municipality may accumulate the removed family register supplements prepared using a magnetic disk, and treat them as a file of removed family register supplements.

On a removed family register supplement, in addition to the matters that had been recorded on the family register supplement pertaining to that removed family register supplement, an entry must be made stating that the family register supplement has been deleted and the date of the deletion, or that it has been remade and the date of the remaking (for a removed family register supplement prepared using a magnetic disk under paragraph (2) of the preceding Article, a record must be made instead of an entry; the same applies below).

①A person recorded on a removed family register supplement preserved by a municipality, or that person's spouse, lineal ascendant, or lineal descendant, may request the mayor of the municipality to issue a copy of the removed family register supplement pertaining to those persons (for a municipality that prepares a removed family register supplement using a magnetic disk under Article 21, paragraph (2), a document stating the matters recorded on that removed family register supplement; the same applies in the following paragraph, paragraph (3), and Article 46, item (ii)).

②If it is necessary for the performance of affairs specified by laws and regulations, the State or an organ of a local public entity may request the mayor of the municipality to issue a copy of the removed family register supplement preserved by that municipality, which omits the statement of the matters listed in Article 17, item (vii).

③In addition to what is provided for in the preceding two paragraphs, if a person listed in the following items makes a request stating that, with respect to a removed family register supplement preserved by the municipality, a copy of the removed family register supplement showing only the matters listed in Article 17, items (ii) through (vi) is necessary, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the removed family register supplement to the person making the request.

④In addition to what is provided for in the preceding three paragraphs, when a specified mandated professional prescribed in Article 12-3, paragraph (3) makes an application to the effect that a copy of a removed family register supplement prescribed in that paragraph is necessary, on the ground that the client of a case or affairs entrusted to the professional falls under a person listed in any of the items of the preceding paragraph, and the mayor of the municipality finds the application to be reasonable, the mayor of the municipality may issue a copy of a removed family register supplement kept by the relevant municipality to that specified mandated professional.

All notifications of a change in status as a resident are to be made by way of the notifications provided for in this Chapter and Chapter IV-4.

①A person who has moved in (meaning to newly set a domicile within the area of a municipality, excluding the case of doing so by reason of birth; hereinafter the same applies in this Article and Article 30-46) must notify the mayor of the municipality, within fourteen days from the day of moving in, of the matters listed below (for a person who has never been recorded in the basic resident register of any municipality, the matters listed in items (i) through (v) and (vii)).

②A person who makes a notification under the preceding paragraph (excluding a person referred to in item (vii) of that paragraph) must make the notification under that paragraph accompanied by a document concerning a change of domicile as specified by Cabinet Order.

A person who has moved within a municipality (meaning to change one's domicile within the area of a single municipality; hereinafter the same applies in this Article) must notify the mayor of the municipality of the matters listed below within fourteen days from the day of the move within a municipality.

A person who is to move out must notify the mayor of the municipality in advance of the person's name, the destination of the move, and the scheduled date of moving out.

①In the case where a person who has been issued an Individual Number Card has made a moving-out notification (meaning a notification under the provisions of the preceding Article; hereinafter the same applies in this Article), the provisions of Article 22, paragraph (2) do not apply to the first moving-in notification (meaning the first notification under the provisions of Article 22, paragraph (1) that the person makes after the day of making that moving-out notification; hereinafter the same applies in this Article); provided, however, that this does not apply to a case specified by Cabinet Order.

②In the case where another person who belongs to the same household as a householder who has been issued an Individual Number Card (hereinafter referred to in this paragraph and Article 26 as a "household member") and who has not been issued an Individual Number Card has made a moving-out notification, together with the moving-out notification concerning that householder that the householder makes, the provisions of Article 22, paragraph (2) do not apply to the first moving-in notification concerning the household member (meaning the first notification under Article 22, paragraph (1) that the household member makes after the day of making that moving-out notification, which the householder makes on behalf of the household member, together with the householder's own first moving-in notification concerning the householder, pursuant to Article 26, paragraph (1) or (2); hereinafter the same applies in this Article); provided, however, that this does not apply to a case specified by Cabinet Order.

③The mayor of the municipality who has received a moving-out notification under the preceding two paragraphs must notify the matters specified by Cabinet Order to the mayor of the municipality pertaining to the destination of the move notified under the provisions of the preceding Article (hereinafter referred to in this Article as the "mayor of the intended destination municipality").

④When a period specified by Cabinet Order has elapsed from the day of the notification under the preceding paragraph without a person who made a moving-out notification under paragraph (1) or (2) making the first moving-in notification or the first moving-in notification concerning a household member (referred to in the following paragraph as the "first moving-in notification, etc.") to the mayor of the intended destination municipality, the mayor of the intended destination municipality must erase the matters notified under that paragraph.

⑤In the case where the mayor of the municipality who received the first moving-in notification, etc. (hereinafter referred to in this Article as the "mayor of the destination municipality") has not received the notification under paragraph (3), or has erased the matters notified under that paragraph pursuant to the preceding paragraph, the mayor of the destination municipality must notify the mayor of the municipality who received the moving-out notification pertaining to that first moving-in notification, etc. (hereinafter referred to in this Article as the "mayor of the municipality of departure") to the effect that the first moving-in notification, etc. has been received.

⑥When there has been a notification under the preceding paragraph, the mayor of the municipality of departure must notify the mayor of the destination municipality of the matters prescribed in paragraph (3).

⑦The notification under paragraph (3) is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality that received the moving-out notification under paragraph (1) or (2), via a telecommunications line, to the computer used by the mayor of the intended destination municipality, the counterparty; and the notification under the preceding two paragraphs is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the destination municipality or the mayor of the municipality of departure, via a telecommunications line, to the computer used by the mayor of the municipality of departure or the mayor of the destination municipality, the counterparty, respectively.

Except in the cases under Article 22, paragraph (1) and Article 23, a person whose household to which the person belongs, or whose householder, has changed (excluding a person specified by Cabinet Order) must notify the mayor of the municipality of the person's name, the matters that have changed, and the date of the change, within fourteen days from the day of the change.

①A householder may, on behalf of a household member, make a notification under the provisions of this Chapter or Chapter IV-4.

②When a household member is unable to make a notification under the provisions of this Chapter or Chapter IV-4, the householder must make that notification on behalf of the household member.

①A notification under the provisions of this Chapter or Chapter IV-4 must be made in writing, as specified by Cabinet Order.

②When a notification under the provisions of this Chapter or Chapter IV-4 is made, the mayor of the municipality is to request the person who is actually performing the notification to present or submit documents showing the person's name and other matters specified by Ministry of Internal Affairs and Communications Order that are necessary to identify the person who is actually performing the notification, or to explain those matters, in order to confirm whether the person who is actually performing the notification is the person in question, as specified by Ministry of Internal Affairs and Communications Order.

③In the case referred to in the preceding paragraph, when the person who is actually performing the notification is an agent of the person making the notification or is otherwise a person different from the person making the notification (excluding a case where the person who is actually performing the notification belongs to the same household as the person making the notification), the mayor of the municipality is to request the person who is actually performing the notification to present or submit documents showing the matters necessary to make clear that the person is performing the notification at the request of the person making the notification or pursuant to the provisions of laws and regulations, or to explain those matters, as specified by Ministry of Internal Affairs and Communications Order.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under National Health Insurance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under latter-stage elderly medical care, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under Long-Term Care Insurance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under National Pension, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification and other necessary matters.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is a person receiving Child Allowance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order concerning that person's eligibility to receive the allowance.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is a person who receives the distribution of rice, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order concerning the distribution of rice.

①The Agency is to designate, for each mayor of a municipality, the resident record codes that the mayor of the municipality may enter in a certificate of residence, and notify the mayor of the municipality of the codes, as specified by Ministry of Internal Affairs and Communications Order.

②When the Agency designates a resident record code under the provisions of the preceding paragraph, the Agency must ensure that the resident record code designated to the mayor of the municipality does not duplicate a resident record code designated before that designation.

①Except in the case prescribed in the following paragraph, when the mayor of the municipality makes an entry in a certificate of residence, the mayor is to enter the resident record code most recently entered in that certificate of residence by the mayor of the municipality who most recently made an entry in the certificate of residence of the person pertaining to that entry.

②When the mayor of the municipality makes an entry in a certificate of residence for a person who is to be newly recorded in the basic resident register of that municipality, if that person has never been recorded in the basic resident register of any municipality, the mayor is to enter in the certificate of residence pertaining to that person one resident record code selected from among the resident record codes designated by the Agency under Article 30-2, paragraph (1). In this case, the mayor of the municipality is to select and enter a resident record code that is different from the resident record codes entered in the certificates of residence pertaining to persons other than the person pertaining to that entry.

③When the mayor of the municipality has entered a resident record code pursuant to the preceding paragraph, the mayor must promptly notify the person pertaining to that entry, in writing, of that fact and of the resident record code.

①A person recorded in the basic resident register may request the mayor of the municipality that keeps the basic resident register in which that person is recorded to change the entry of the resident record code entered in the certificate of residence pertaining to that person.

②A person who intends to make a request for change of entry of a resident record code under the preceding paragraph (hereinafter referred to in this Article as a "request for change") must submit a written request for change stating that fact and other matters specified by Ministry of Internal Affairs and Communications Order to the mayor of the municipality that keeps the basic resident register in which that person is recorded, as specified by Cabinet Order.

③When a written request for change under the preceding paragraph has been submitted, the mayor of the municipality is to enter, in the certificate of residence pertaining to the person who made that request for change, one new resident record code selected from among the resident record codes designated by the Agency under Article 30-2, paragraph (1), in place of the resident record code previously entered in that certificate of residence. In this case, the mayor of the municipality is to select and enter a resident record code that is different from the resident record codes entered in the certificates of residence pertaining to persons other than the person pertaining to that entry.

④When the mayor of the municipality has entered a new resident record code pursuant to the preceding paragraph, the mayor must promptly notify the person who made that request for change, in writing, of the fact that the entry of the resident record code has been changed and of the newly entered resident record code.

Beyond what is provided for in the preceding three Articles, the necessary matters concerning the entry of a resident record code are specified by Cabinet Order.

①When the mayor of a municipality makes an entry in a certificate of residence, deletes a certificate of residence, or makes an amendment of an entry with respect to all or part of the matters listed in Article 7, items (i) through (iii), (vii), (viii)-2 and (xiii) (with respect to the matters listed in item (vii) of that Article, the domicile; hereinafter the same applies in this paragraph), the mayor is to notify the prefectural governor of the identity confirmation information pertaining to that entry, etc. in the certificate of residence (meaning the matters listed in items (i) through (iii), (vii), (viii)-2 and (xiii) of that Article entered in the certificate of residence (in the case where the certificate of residence has been deleted, these matters that were entered in that certificate of residence), and the matters specified by Cabinet Order concerning the entry, etc. in the certificate of residence; the same applies hereinafter).

②The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality, via a telecommunications line, to the computer used by the prefectural governor.

③The prefectural governor who has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

④When all or part of the identity confirmation information that the prefectural governor retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "identity confirmation information retained by the prefectural governor"), is lost, the prefectural governor must take the measures necessary to recover that identity confirmation information retained by the prefectural governor.

①The prefectural governor is to notify the Agency of the identity confirmation information pertaining to the notification under Article 30-6, paragraph (1).

②The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the prefectural governor, via a telecommunications line, to the computer used by the Agency.

③The Agency that has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

④When all or part of the identity confirmation information that the Agency retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "identity confirmation information retained by the Agency"), is lost, the Agency must take the measures necessary to recover that identity confirmation information retained by the Agency.

When the Agency, in managing or performing its affairs, becomes aware that there is an error in identity confirmation information retained by the prefectural governor, the Agency is to report that fact to the prefectural governor who retains that identity confirmation information retained by the prefectural governor, without delay.

When the Agency has received a request from an organ of the State or a juridical person listed in the left-hand column of Appended Table 1 concerning the processing of affairs listed in the right-hand column of that table, the Agency is to provide, as specified by Cabinet Order, the identity confirmation information retained by the Agency other than the resident record code. However, with respect to an individual number, the Agency is to provide it only where the organ of the State or juridical person listed in the left-hand column of that table may use the individual number pursuant to Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

①When the Agency has received a request from the Digital Agency concerning the processing of affairs under the provisions of Article 21, paragraph (2) or Article 21-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including the cases where these provisions are applied mutatis mutandis under Article 26 of that Act), the Agency is to provide, as specified by Cabinet Order, the resident record code entered in the certificate of residence of the person pertaining to that request.

②When the Agency has learned that an amendment of the entry of a resident record code has been made with respect to a certificate of residence in which is entered the resident record code provided under the preceding paragraph or Article 30-44-2, the Agency is to provide the resident record code before and after the amendment to the Digital Agency.

③In the cases prescribed in the preceding two paragraphs, the Agency may use identity confirmation information retained by the Agency.

①When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) through (iii), excluding the resident record code) to the mayor of a municipality, or another executive body of a municipality, within the area of the prefecture (hereinafter referred to as the "notifying prefecture") of which the prefectural governor who gave notice of identity confirmation information under Article 30-7, paragraph (1) has general control; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the mayor or other executive body of the municipality may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

②The provision of identity confirmation information retained by the Agency to the mayor of a municipality within the area of the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iv)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that mayor; provided, however, that this does not apply when there has been a special request.

①When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) and (ii), excluding the resident record code) to the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the prefectural governor or other executive body of the prefecture may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

②The provision of identity confirmation information retained by the Agency to the prefectural governor of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iii)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that prefectural governor; provided, however, that this does not apply when there has been a special request.

①When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) through (iii), excluding the resident record code) to the mayor of a municipality, or another executive body of a municipality, within the area of a prefecture other than the notifying prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the mayor or other executive body of the municipality may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

②The provision of identity confirmation information retained by the Agency to the mayor of a municipality within the area of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iv)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that mayor; provided, however, that this does not apply when there has been a special request.

①When there has been a request, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor (excluding the resident record code and the individual number; hereinafter the same applies in this Article) to that mayor or other executive body of the municipality.

②When there has been a request, from the prefectural governor of another prefecture, or another executive body of such a prefecture, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that prefectural governor or other executive body of the prefecture.

③When there has been a request, through the prefectural governor of another prefecture, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that mayor or other executive body of the municipality.

When there has been a request, from the mayor of another municipality, or another executive body of such a municipality, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the mayor of the municipality is to, as specified by Ordinance, provide identity confirmation information (excluding the resident record code and the individual number) to that mayor or other executive body of the municipality.

①When any of the following items applies, the prefectural governor may use identity confirmation information retained by the prefectural governor (excluding the resident record code; the same applies in the following paragraph and in paragraphs (2) and (3) of the following Article); provided, however, that, with respect to an individual number, the prefectural governor may use it only where the prefectural governor may use the individual number under Article 9, paragraph (1) or (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.