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Hire from abroad within the rules

Before someone from abroad starts work, their status of residence (在留資格) has to allow the job, and the employer has duties of its own: checking, reporting, and treating foreign staff equally. The Immigration Control and Refugee Recognition Act (出入国管理及び難民認定法) and the labour Acts set them.

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Example questions

The answers here are examples written for these pages, to show how an answer rests on the law. They are not legal advice: for your own case, read the official text and ask a qualified professional.

Example question

What happens if we have someone do work their status doesn't allow?

Having a foreign national do illegal work in your business is a crime: up to 3 years' imprisonment (拘禁刑), a fine of up to 3 million yen, or both.

Article 73-2, paragraph (1)

Immigration Control and Refugee Recognition Act 出入国管理及び難民認定法

  1. A person falling under any of the following items is punished with imprisonment for not more than 3 years or a fine not exceeding 3 million yen, or is to be subject to the cumulative imposition of imprisonment and a fine:

    次の各号のいずれかに該当する者は、三年以下の拘禁刑若しくは三百万円以下の罰金に処し、又はこれを併科する。

  2. (i)

    a person who has a foreign national engage in illegal work in relation to their business activities; or

    事業活動に関し、外国人に不法就労活動をさせた者

  3. (ii)

    a person who places a foreign national under their control for the purpose of having the foreign national engage in illegal work;

    外国人に不法就労活動をさせるためにこれを自己の支配下に置いた者

  4. (iii)

    a person who arranges on a regular basis for a foreign national to engage in illegal work or who makes arrangements for the act set forth in the preceding item.

    業として、外国人に不法就労活動をさせる行為又は前号の行為に関しあつせんした者

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Example question

Do we have to report hiring a foreign worker?

Yes. When you hire a foreign national, or one leaves, you must check their name, status of residence and period of stay, among other things, and report them to the Minister of Health, Labour and Welfare.

Article 28, paragraph (1)

Act on Comprehensively Advancing Labor Measures, and Stabilizing the Employment of Workers, and Enriching Workers' Vocational Lives 労働施策の総合的な推進並びに労働者の雇用の安定及び職業生活の充実等に関する法律

  1. If an employer newly hires a foreign national or if a foreign national employed by an employer separates from employment, the employer must, pursuant to the provisions of Order of the Ministry of Health, Labour and Welfare, confirm the foreign national's name, status of residence as prescribed in Article 2-2, paragraph (1) of the Immigration Control and Refugee Recognition Act (hereinafter referred to as "status of residence" in this paragraph and the following paragraph), period of stay as prescribed in paragraph (3) of the same Article (or, if the foreign national does not have a status of residence and engages in activities for remuneration with permission under the provisions of Article 44-5, paragraph (1) or Article 61-2-7, paragraph (2) of the same Act, the fact that the foreign national has obtained that permission), and other particulars prescribed by Order of the Ministry of Health, Labour and Welfare, and notify the Minister of Health, Labour and Welfare thereof.

    事業主は、新たに外国人を雇い入れた場合又はその雇用する外国人が離職した場合には、厚生労働省令で定めるところにより、その者の氏名並びに出入国管理及び難民認定法第二条の二第一項に規定する在留資格(以下この項及び次項において「在留資格」という。)及び同条第三項に規定する在留期間(その者が在留資格を有しない者であつて、同法第四十四条の五第一項又は第六十一条の二の七第二項の規定による許可を受けて報酬を受ける活動を行うものである場合にあつては、これらの許可を受けている旨)その他厚生労働省令で定める事項について確認し、当該事項を厚生労働大臣に届け出なければならない。

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Example question

Can we pay foreign staff less than Japanese staff?

Not because of their nationality. An employer must not treat a worker differently in wages, working hours or other working conditions because of nationality, creed or social status.

Article 3

Labor Standards Act 労働基準法

  1. (1)

    An employer must not use a worker's nationality, creed, or social status as a basis for discriminatory treatment regarding wages, working hours, or other working conditions.

    使用者は、労働者の国籍、信条又は社会的身分を理由として、賃金、労働時間その他の労働条件について、差別的取扱をしてはならない。

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