Article 12-2Issuance of Copy, etc. of Certificate of Residence upon Request by Organ of State or a Local Public Entity
第十二条の二（国又は地方公共団体の機関の請求による住民票の写し等の交付）
An organ of the State or a local public entity may, when it is necessary for the performance of duties specified by laws and regulations, request the mayor of the municipality to issue a copy of the certificate of residence pertaining to a person recorded in the basic resident register kept by that municipality, with the entries of the matters listed in Article 7, item (viii)-2 and item (xiii) omitted, or a certificate of items stated in resident register concerning the matters listed in items (i) through (viii), items (ix) through (xii), and item (xiv) of the same Article.
国又は地方公共団体の機関は、法令で定める事務の遂行のために必要である場合には、市町村長に対し、当該市町村が備える住民基本台帳に記録されている者に係る住民票の写しで第七条第八号の二及び第十三号に掲げる事項の記載を省略したもの又は住民票記載事項証明書で同条第一号から第八号まで、第九号から第十二号まで及び第十四号に掲げる事項に関するものの交付を請求することができる。
A request under the provision of the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.
前項の規定による請求は、総務省令で定めるところにより、次に掲げる事項を明らかにしてしなければならない。
The name of the organ of the State or the local public entity making that request
当該請求をする国又は地方公共団体の機関の名称
The title and name of the person actually undertaking the request
現に請求の任に当たつている者の職名及び氏名
The name and address of the person who is the subject of that request
当該請求の対象とする者の氏名及び住所
The reason for the request (in the case where the request relates to a criminal investigation or it is otherwise difficult, due to special circumstances, to make clear the reason for the request because of the nature of the duties, the fact that it is necessary for the performance of duties specified by laws and regulations and the name of the laws and regulations that form the basis for it)
請求事由（当該請求が犯罪捜査に関するものその他特別の事情により請求事由を明らかにすることが事務の性質上困難であるものにあつては、法令で定める事務の遂行のために必要である旨及びその根拠となる法令の名称）
In addition to the matters listed in the preceding items, matters specified by Order of the Ministry of Internal Affairs and Communications
前各号に掲げるもののほか、総務省令で定める事項
When making a request under the provision of paragraph (1), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting a document showing that the person is an employee of the organ of the State or the local public entity, or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.
第一項の規定による請求をする場合において、現に請求の任に当たつている者は、市町村長に対し、国又は地方公共団体の機関の職員であることを示す書類を提示する方法その他の総務省令で定める方法により、当該請求の任に当たつている者が本人であることを明らかにしなければならない。
The mayor of the municipality may, unless there is a special request, when a request has been made for the issuance of a copy of the certificate of residence prescribed in paragraph (1), issue the copy of the certificate of residence prescribed in that paragraph with all or part of the entries concerning the matters listed in Article 7, items (iv), (v), items (ix) through (xii), and item (xiv) omitted.
An organ of the State or a local public entity that intends to make a request under the provision of paragraph (1) may request the sending of a copy of the certificate of residence or a certificate of items stated in resident register prescribed in that paragraph, by mail or another method specified by Order of the Ministry of Internal Affairs and Communications.
第一項の規定による請求をしようとする国又は地方公共団体の機関は、郵便その他の総務省令で定める方法により、同項に規定する住民票の写し又は住民票記載事項証明書の送付を求めることができる。