Minutes must be prepared with respect to the business of a shareholders meeting pursuant to the provisions of Ministry of Justice Order.
株主総会の議事については、法務省令で定めるところにより、議事録を作成しなければならない。
The stock company must keep the minutes referred to in the preceding paragraph at its head office for the period of ten years from the day of the shareholders meeting.
株式会社は、株主総会の日から十年間、前項の議事録をその本店に備え置かなければならない。
The stock company must keep copies of the minutes referred to in paragraph (1) at its branch offices for the period of five years from the day of the shareholders meeting; provided, however, that this does not apply to the cases where relevant minutes have been prepared by an electronic or magnetic record and the stock company adopts the measures prescribed by Ministry of Justice Order as measures enabling its branch offices to respond to the request set forth in item (ii) of the following paragraph.
The shareholders and creditors may submit the following requests at any time during the business hours of the stock company:
株主及び債権者は、株式会社の営業時間内は、いつでも、次に掲げる請求をすることができる。
if the minutes under paragraph (1) are prepared in writing, requests for inspection or copying of relevant documents or copies of relevant documents; and
第一項の議事録が書面をもって作成されているときは、当該書面又は当該書面の写しの閲覧又は謄写の請求
if the minutes under paragraph (1) have been prepared as an electronic or magnetic record, a request to inspect or copy anything that is used in a manner prescribed by Ministry of Justice Order to display the information recorded in that electronic or magnetic record.
If it is necessary for the purpose of exercising the rights of a member of the parent company of a stock company, the relevant member of the parent company may, with the permission of the court, make the requests set forth in each item of the preceding paragraph with respect to the minutes referred to in paragraph (1).
Read this with the articles around it
electronic or magnetic record
「電磁的記録」
A record made in electronic, magnetic or any other form people cannot perceive directly, of a kind that Ministry of Justice Order (法務省令) specifies as used in computer processing.
Defined inArticle 26, paragraph (2)
member of the parent companymachine translation
「親会社社員」
A shareholder or other member of a company's parent company, who may, with the court's permission, inspect records of the subsidiary where needed to exercise their rights.
Defined inArticle 31, paragraph (3)
shareholders meeting
株主総会
The meeting of a stock company's shareholders, and the body through which they decide the company's basic matters. It elects the directors and company auditors (Companies Act, Article 329, paragraph (1)) and changes the articles of incorporation (Article 466). In a company without a board of directors it may decide any matter about the company; in one with a board, only what the Act or the articles of incorporation leave to it (Article 295). An annual shareholders meeting must be called after the end of every business year, and another may be called whenever needed (Article 296). A resolution normally passes by a majority of the votes present, with holders of a majority of the votes entitled to vote attending (Article 309, paragraph (1)).
Written by AI using Companies Act, Arts. 295, 296, 309, 329, 466 as a reference.