If the matters set forth in Article 298, paragraph (1), item (iv) are decided, the directors must, when dispatching a notice under Article 299, paragraph (1), give the shareholders the reference documents for shareholders meetings pursuant to the provisions of Ministry of Justice Order.
取締役は、第二百九十八条第一項第四号に掲げる事項を定めた場合には、第二百九十九条第一項の通知に際して、法務省令で定めるところにより、株主に対し、株主総会参考書類を交付しなければならない。
If the directors issue notice by electronic or magnetic means as referred to in Article 299, paragraph (3) to the shareholders who have given consent as referred to in that paragraph, in lieu of delivering the reference documents for shareholders meetings pursuant to the provisions of the preceding paragraph, the directors may use electronic or magnetic means to provide the information that is required to be detailed in those documents; provided, however, that, if requested by any shareholder, the directors must give the reference documents for shareholders meetings to the shareholder.
取締役は、第二百九十九条第三項の承諾をした株主に対し同項の電磁的方法による通知を発するときは、前項の規定による株主総会参考書類の交付に代えて、当該株主総会参考書類に記載すべき事項を電磁的方法により提供することができる。ただし、株主の請求があったときは、株主総会参考書類を当該株主に交付しなければならない。
In the case provided for in paragraph (1), when using electronic or magnetic means as referred to in Article 299, paragraph (3) to notify the shareholders that have given the consent referred to in that paragraph, the directors must use that electronic or magnetic means to provide the shareholders with the information that is required to be detailed in the voting form, pursuant to the provisions of Ministry of Justice Order.
取締役は、第一項に規定する場合には、第二百九十九条第三項の承諾をした株主に対する同項の電磁的方法による通知に際して、法務省令で定めるところにより、株主に対し、議決権行使書面に記載すべき事項を当該電磁的方法により提供しなければならない。
In the case provided for in paragraph (1), if any shareholder who has not given consent under Article 299, paragraph (3) requests, no later than one week prior to the day of the shareholders meeting, to be provided with the information that is required to be detailed in the voting form by electronic or magnetic means, the directors must use electronic or magnetic means to immediately provide the shareholder with that information, pursuant to the provisions of Ministry of Justice Order.
取締役は、第一項に規定する場合において、第二百九十九条第三項の承諾をしていない株主から株主総会の日の一週間前までに議決権行使書面に記載すべき事項の電磁的方法による提供の請求があったときは、法務省令で定めるところにより、直ちに、当該株主に対し、当該事項を電磁的方法により提供しなければならない。
Read this with the articles around it
electronic or magnetic means
「電磁的方法」
A method that uses an electronic data processing system or other information and communications technology, of a kind set by Ministry of Justice Order (法務省令).
Defined inArticle 2, paragraph (1), item (xxxiv)
reference documents for shareholders meetings
「株主総会参考書類」
The documents with information useful for voting that directors must give shareholders with the notice of a shareholders meeting when votes may be cast in writing or electronically.
Short name set inArticle 301, paragraph (1)· applies only in this section
voting form
「議決権行使書面」
The form on which a shareholder can cast their vote in writing, which the directors must send with the notice of a shareholders meeting when they have decided that shareholders who do not attend may vote in writing.
Short name set inArticle 301, paragraph (1)· applies only in this section
director
取締役
An officer of a stock company, elected by the shareholders meeting (Companies Act, Article 329, paragraph (1)). Every stock company has at least one (Article 326, paragraph (1)). Where there is no board of directors, the directors run the company's business unless the articles of incorporation say otherwise (Article 348, paragraph (1)), and each of them represents it unless the company has chosen representative directors (代表取締役) or others to do that (Article 349, paragraphs (1) and (3)). Where there is a board (取締役会, board of directors), the directors are its members, and the board decides the business and normally chooses the representative directors from among them (Article 362). The term normally runs to the annual shareholders meeting for the last business year ending within two years of election (Article 332, paragraph (1)).
Written by AI using Companies Act, Arts. 326, 329, 332, 348, 349, 362 as a reference.
shareholders meeting
株主総会
The meeting of a stock company's shareholders, and the body through which they decide the company's basic matters. It elects the directors and company auditors (Companies Act, Article 329, paragraph (1)) and changes the articles of incorporation (Article 466). In a company without a board of directors it may decide any matter about the company; in one with a board, only what the Act or the articles of incorporation leave to it (Article 295). An annual shareholders meeting must be called after the end of every business year, and another may be called whenever needed (Article 296). A resolution normally passes by a majority of the votes present, with holders of a majority of the votes entitled to vote attending (Article 309, paragraph (1)).
Written by AI using Companies Act, Arts. 295, 296, 309, 329, 466 as a reference.