Article 81-8Recording of Matters Confirmed by the Head of the Business Office of a Savings Institution, etc. and Retention of Books and Documents, etc.
第八十一条の八（貯蓄取扱機関等の営業所の長の確認事項の記録及び帳簿書類の保存等）
When the head of the business office of a savings institution, etc. has made the confirmation under Article 338, paragraph (1) (Confirmation, etc. by the Head of the business office of a Savings Institution, etc.) or Article 337, paragraph (4) (Presentation of a Copy of the Certificate of Residence and Other Documents Pertaining to Notice, etc.) of the Order, the head must, pursuant to Article 338, paragraph (4) of the Order, make clear that the confirmation under Article 338, paragraph (1) or Article 337, paragraph (4) of the Order has been made, by stating in the books prescribed in Article 338, paragraph (4) of the Order the name of the documents specified in the items of Article 337, paragraph (2) of the Order or of the document confirming a change of domicile, etc. prescribed in paragraph (3) of that Article that were presented at the time of notice under Article 336, paragraphs (1) through (3) (Notice by a Person Receiving Interest, Dividends, etc. on Deposits and Savings, Shares, etc.) of the Order, the fact that an electronic certificate for signature or similar record was transmitted at the time of that notice (where the person who gave that notice is a corporation that has undergone confirmation under Article 81-6, paragraph (5) (Scope, etc. of Documents to Be Presented to the Head of the business office of a Savings Institution, etc.), that fact and the name of the document specified in Article 337, paragraph (2), item (ii) of the Order that was presented at the time of that notice), or the fact that the confirmation under Article 337, paragraph (4) of the Order has been made.
貯蓄取扱機関等の営業所の長は、令第三百三十八条第一項（貯蓄取扱機関等の営業所の長の確認等）又は第三百三十七条第四項（告知に係る住民票の写しその他の書類の提示等）の規定による確認をした場合には、令第三百三十八条第四項の規定により、同項に規定する帳簿に、令第三百三十六条第一項から第三項まで（預貯金、株式等に係る利子、配当等の受領者の告知）の規定による告知の際に提示された令第三百三十七条第二項各号に定める書類若しくは同条第三項に規定する住所等変更確認書類の名称、当該告知の際に署名用電子証明書等の送信を受けた旨（当該告知をした者が第八十一条の六第五項（貯蓄取扱機関等の営業所の長に提示する書類の範囲等）の規定による確認を受けた法人である場合には、その旨及び当該告知の際に提示された令第三百三十七条第二項第二号に定める書類の名称）又は令第三百三十七条第四項の規定による確認をした旨を記載することにより、令第三百三十八条第一項又は第三百三十七条第四項の規定による確認をした旨を明らかにしておかなければならない。
A person who handles the registration prescribed in Article 338, paragraph (3) of the Order, a person who makes entries or records in the transfer account book prescribed in that paragraph, or a person entrusted with the custody prescribed in that paragraph must, when receiving notice under paragraph (2) or (3) of that Article, make clear the fact of having received the notice by stating, in the books relating to that registration, transfer or custody (including books similar thereto), the name or title, domicile (including the place prescribed in Article 81 (Places of Residence, etc. to Be Notified by a Person Without a Domicile in Japan); the same applies hereinafter in this paragraph) and individual number or corporate number (for a person who has neither an individual number nor a corporate number, the name or title and domicile) for which the notice was received, together with that fact.
令第三百三十八条第三項に規定する登録の取扱いをする者又は同項に規定する振替口座簿に記載若しくは記録をする者若しくは同項に規定する保管の委託を受ける者は、同条第二項又は第三項の規定による通知を受けた場合には、当該登録又は振替若しくは保管の委託に関する帳簿（これに類する帳簿を含む。）に、当該通知を受けた氏名又は名称、住所（第八十一条（国内に住所を有しない者の告知すべき居所地等）に規定する場所を含む。以下この項において同じ。）及び個人番号又は法人番号（個人番号及び法人番号を有しない者にあつては、氏名又は名称及び住所）並びにその旨を記載することにより、当該通知を受けた事実を明らかにしておかなければならない。
The head of the business office of a savings institution, etc., and a person who handles the registration prescribed in the preceding paragraph, a person who makes entries or records in the transfer account book prescribed in that paragraph, or a person entrusted with the custody prescribed in that paragraph, must retain the books prescribed in Article 338, paragraph (4) of the Order (including the books prescribed in Article 337, paragraph (5) of the Order) or the books relating to the registration, transfer or custody prescribed in the preceding paragraph for five years from the year following the year that includes the day on which those books are closed.
貯蓄取扱機関等の営業所の長及び前項に規定する登録の取扱いをする者又は同項に規定する振替口座簿に記載若しくは記録をする者若しくは同項に規定する保管の委託を受ける者は、令第三百三十八条第四項に規定する帳簿（令第三百三十七条第五項に規定する帳簿を含む。）又は前項に規定する登録若しくは振替若しくは保管の委託に関する帳簿を、これらの帳簿の閉鎖の日の属する年の翌年から五年間保存しなければならない。
A person who handles the registration prescribed in paragraph (2), a person who makes entries or records in the transfer account book prescribed in that paragraph, or a person entrusted with the custody prescribed in that paragraph must retain a document stating the contents of the notice received under Article 338, paragraph (2) or (3) of the Order for five years from the year following the year that includes the day on which the notice was received.
In the case of paragraph (1) or (3), where the head of the business office of a savings institution, etc. is the head of the business office of a postal savings bank (meaning the postal savings bank prescribed in Article 94 (Definitions) of the Postal Service Privatization Act; the same applies hereinafter in this paragraph), the postal savings bank may retain the books prescribed in Article 338, paragraph (4) of the Order at a place other than the location of that business office.
第一項又は第三項の場合において、貯蓄取扱機関等の営業所の長が郵便貯金銀行（郵政民営化法第九十四条（定義）に規定する郵便貯金銀行をいう。以下この項において同じ。）の営業所の長である場合には、令第三百三十八条第四項に規定する帳簿については、郵便貯金銀行が当該営業所の所在地以外の場所においてこれを保存することができるものとする。
Read this with the articles around it
individual numbermachine translation
「個人番号」
The individual number (the personal 'My Number') as defined in Article 2, paragraph (5) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013).
Defined inArticle 1-5, paragraph (1)
corporate numbermachine translation
「法人番号」
A corporate number as defined in Article 2, paragraph (16) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.
Defined inArticle 1-5, paragraph (1)
electronic certificate for signature or similar recordmachine translation
「署名用電子証明書等」
From Article 81-5 to the end of its chapter, the electronic certificate for signature issued for an individual number card (個人番号カード) under Article 3, paragraph (1) of the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc., or another electronic or magnetic record (電磁的記録) a Ministry of Finance Order (財務省令) specifies, as Article 224, paragraph (1) of the Income Tax Act defines it and Article 336, paragraph (4) of the Order for Enforcement of the Income Tax Act (Cabinet Order No. 96 of 1965) refers to it, which a person receiving interest, dividends or similar payments may send instead of showing an identity document such as a copy of their resident record (住民票の写し).
Defined inArticle 81-5, paragraph (3)· applies only in this chapter
head of the business office of a savings institution, etc.machine translation
「貯蓄取扱機関等の営業所の長」
In Articles 81-7 and 81-8, the person who handles the payment of interest or dividends (支払事務取扱者), including the head of the business office of a financial institution or other such place (金融機関の営業所等), as Article 336, paragraph (4) of the Order for Enforcement of the Income Tax Act (Cabinet Order No. 96 of 1965) defines the term and Article 337, paragraph (1) of that Order refers to it.
Defined inArticle 81-7, paragraph (3)· applies only in this article and in Article 81-8
postal savings bankmachine translation
「郵便貯金銀行」
In Article 81-8, paragraph (5), the postal savings bank (郵便貯金銀行) as Article 94 of the Postal Service Privatization Act defines it: the stock company (株式会社) that Japan Post Holdings (日本郵政株式会社) sets up under Article 95 of that Act to carry on banking business.
Defined inArticle 81-8, paragraph (5)· applies only in this paragraph