Chapter VI-2 Measures Concerning the Implementation of Processes Handled by the Agency, etc.
第六章の二 機構処理事務等の実施に関する措置
Article 38-2Rules for the Management of Processes Handled by the Agency
第三十八条の二（機構処理事務管理規程）
The Agency must establish Rules for the Management of Processes Handled by the Agency regarding the matters specified by Order of the Ministry of Internal Affairs and Communications concerning the implementation of the processes that the Agency handles pursuant to the provisions of this Act (hereinafter referred to as a "Process Handled by the Agency"), and obtain the authorization of the Minister for Internal Affairs and Communications. The same applies when the Agency intends to change them.
機構は、この法律の規定により機構が処理する事務（以下「機構処理事務」という。）の実施に関し総務省令で定める事項について機構処理事務管理規程を定め、総務大臣の認可を受けなければならない。これを変更しようとするときも、同様とする。
If the Minister for Internal Affairs and Communications finds that the Rules for the Management of Processes Handled by the Agency authorized pursuant to the provisions of the preceding paragraph have become inappropriate for the proper and reliable implementation of the Processes Handled by the Agency, the Minister may order the Agency to change them.
第三十八条の三（機構処理事務特定個人情報等の安全確保）
When conducting computer processing, etc. of Specific Personal Information handled in a Process Handled by the Agency and other information specified by Order of the Ministry of Internal Affairs and Communications (referred to as "Specific Personal Information, etc. in Processes Handled by the Agency" in this Article and paragraph (2) of the following Article), the Agency must take necessary measures for the appropriate management of Specific Personal Information, etc. in Processes Handled by the Agency, such as preventing the leakage, loss, or damage of Specific Personal Information, etc. in Processes Handled by the Agency.
The provisions of the preceding paragraph apply mutatis mutandis where a person who has been entrusted by the Agency with the computer processing, etc. of Specific Personal Information, etc. in Processes Handled by the Agency (including entrustment over two or more tiers) performs the entrusted services.
前項の規定は、機構から機構処理事務特定個人情報等の電子計算機処理等の委託（二以上の段階にわたる委託を含む。）を受けた者が受託した業務を行う場合について準用する。
Article 38-3-2Confidentiality Obligations of Officers and Employees of the Agency, etc.
第三十八条の三の二（機構の役職員等の秘密保持義務）
An officer or employee of the Agency (including a member of the Committee for the Protection of Specific Personal Information, etc. in Processes Handled by the Agency as set forth in Article 27, paragraph (1) of the Act on the Japan Agency for Local Authority Information Systems (Act No. 29 of 2013)) or a person who formerly held such a position must not divulge any secret learned in connection with a Process Handled by the Agency.
A person who has been entrusted by the Agency with the computer processing, etc. of Specific Personal Information, etc. in Processes Handled by the Agency (including entrustment over two or more tiers), or an officer or employee thereof, or a person who was formerly any of these, must not divulge any secret concerning Specific Personal Information, etc. in Processes Handled by the Agency or any secret concerning the computer processing, etc. of Specific Personal Information, etc. in Processes Handled by the Agency that they have learned in connection with the entrusted services.
機構から機構処理事務特定個人情報等の電子計算機処理等の委託（二以上の段階にわたる委託を含む。）を受けた者若しくはその役員若しくは職員又はこれらの者であった者は、その委託された業務に関して知り得た機構処理事務特定個人情報等に関する秘密又は機構処理事務特定個人情報等の電子計算機処理等に関する秘密を漏らしてはならない。
第三十八条の四（帳簿の備付け）
The Agency must, pursuant to the provisions of Order of the Ministry of Internal Affairs and Communications, keep and preserve books stating the matters concerning the Processes Handled by the Agency that are specified by Order of the Ministry of Internal Affairs and Communications.
Article 38-5Publication of Reports
第三十八条の五（報告書の公表）
The Agency must, at least once every year, prepare a report on the status of the implementation of the Processes Handled by the Agency, pursuant to the provisions of Order of the Ministry of Internal Affairs and Communications, and make it public.
Article 38-6Supervisory orders
第三十八条の六（監督命令）
If the Minister for Internal Affairs and Communications finds it necessary in order to ensure the proper implementation of the Processes Handled by the Agency, the Minister may issue to the Agency orders necessary for supervision concerning the implementation of the Processes Handled by the Agency.
Article 38-7Reporting and On-Site Inspections
第三十八条の七（報告及び立入検査）
If the Minister for Internal Affairs and Communications finds it necessary in order to ensure the proper implementation of the Processes Handled by the Agency, the Minister may request the Agency to make the necessary reports or submit the necessary materials concerning the status of implementation of the Processes Handled by the Agency, or may have the Minister's officials enter the offices of the Agency, ask questions concerning the status of implementation of the Processes Handled by the Agency, or inspect books, documents and other articles.
The provisions of Article 35, paragraphs (2) and (3) apply mutatis mutandis to on-site inspections under the preceding paragraph.
Article 38-8Medium-Term Objectives for Processes Related to Individual Number Cards
第三十八条の八（個人番号カード関係事務に係る中期目標）
With regard to the implementation of processes related to Individual Number Cards (meaning the processes the Agency handles pursuant to the provisions of Article 16-2, Article 17, paragraph (3), Article 18-2, paragraphs (2), (3), (8) and (10) through (13), and Article 18-5, paragraph (2), and the certification processes provided for in Article 39, paragraph (1) of the Public Personal Authentication Act; the same applies hereinafter in this Article through Article 38-12), the competent minister must establish objectives concerning business operations that the Agency is to achieve over a period of three years or more and five years or less (hereinafter referred to as the "medium-term objectives"), give instructions on them to the Agency, and make them public. The same applies when the competent minister has changed them.
The medium-term objectives are to specifically provide for the following matters:
中期目標においては、次に掲げる事項について具体的に定めるものとする。
the period of the medium-term objectives (meaning the period specified by the competent minister within the scope of the period referred to in the preceding paragraph; the same applies in Article 38-11, paragraph (1), items (ii) and (iii));
中期目標の期間（前項の期間の範囲内で主務大臣が定める期間をいう。第三十八条の十一第一項第二号及び第三号において同じ。）
matters concerning the improvement of the quality of operations pertaining to processes related to Individual Number Cards;
個人番号カード関係事務に係る業務の質の向上に関する事項
matters concerning the optimization of business operations pertaining to processes related to Individual Number Cards; and
個人番号カード関係事務に係る業務運営の効率化に関する事項
other important matters concerning business operations pertaining to processes related to Individual Number Cards.
その他個人番号カード関係事務に係る業務運営に関する重要事項
Article 38-9Medium-Term Plan for Processes Related to Individual Number Cards
第三十八条の九（個人番号カード関係事務に係る中期計画）
When the Agency has received the instructions under paragraph (1) of the preceding Article, it must, based on the medium-term objectives and as provided for by order of the competent ministry, prepare a plan for achieving those medium-term objectives (referred to as the "medium-term plan" in this Article through Article 38-11) and obtain the approval of the competent minister for it. The same applies when the Agency intends to change it.
The medium-term plan is to provide for the following matters:
中期計画においては、次に掲げる事項を定めるものとする。
measures to be taken to achieve the objectives concerning the improvement of the quality of operations pertaining to processes related to Individual Number Cards;
個人番号カード関係事務に係る業務の質の向上に関する目標を達成するためとるべき措置
measures to be taken to achieve the objectives concerning the optimization of business operations pertaining to processes related to Individual Number Cards; and
個人番号カード関係事務に係る業務運営の効率化に関する目標を達成するためとるべき措置
other matters concerning business operations pertaining to processes related to Individual Number Cards that are specified by order of the competent ministry.
その他主務省令で定める個人番号カード関係事務に係る業務運営に関する事項
If the competent minister finds that a medium-term plan approved pursuant to the provisions of paragraph (1) has become inappropriate for the proper and reliable implementation of the matters listed in paragraph (2), items (ii) through (iv) of the preceding Article, the competent minister may order the Agency to change that medium-term plan.
主務大臣は、第一項の規定により認可をした中期計画が前条第二項第二号から第四号までに掲げる事項の適正かつ確実な実施上不適当となったと認めるときは、機構に対し、その中期計画を変更すべきことを命ずることができる。
When the Agency has obtained the approval under paragraph (1), it must make its medium-term plan public without delay.
Article 38-10Annual Plan for Processes Related to Individual Number Cards
第三十八条の十（個人番号カード関係事務に係る年度計画）
Before the start of each business year, the Agency must, based on the medium-term plan approved under paragraph (1) of the preceding Article and as provided for by order of the competent ministry, establish a plan concerning business operations pertaining to processes related to Individual Number Cards for that business year (referred to as the "annual plan" in paragraph (5) of the following Article), notify the competent minister of it, and make it public. The same applies when the Agency has changed it.
第三十八条の十一（各事業年度に係る個人番号カード関係事務に係る業務の実績に関する評価等）
After the end of each business year, the Agency must obtain an evaluation by the competent minister of the matters specified in the following items, according to which of the business years listed in those items that business year falls under:
a business year other than the business years listed in the following item and item (iii): the performance of operations pertaining to processes related to Individual Number Cards in that business year;
次号及び第三号に掲げる事業年度以外の事業年度 当該事業年度における個人番号カード関係事務に係る業務の実績
the business year immediately preceding the last business year of the period of the medium-term objectives: the performance of operations pertaining to processes related to Individual Number Cards in that business year, and the performance of operations pertaining to processes related to Individual Number Cards over the period of the medium-term objectives as anticipated at the end of the period of the medium-term objectives; and
中期目標の期間の最後の事業年度の直前の事業年度 当該事業年度における個人番号カード関係事務に係る業務の実績及び中期目標の期間の終了時に見込まれる中期目標の期間における個人番号カード関係事務に係る業務の実績
the last business year of the period of the medium-term objectives: the performance of operations pertaining to processes related to Individual Number Cards in that business year, and the performance of operations pertaining to processes related to Individual Number Cards over the period of the medium-term objectives.
中期目標の期間の最後の事業年度 当該事業年度における個人番号カード関係事務に係る業務の実績及び中期目標の期間における個人番号カード関係事務に係る業務の実績
When the Agency intends to obtain the evaluation under the preceding paragraph, it must, as provided for by order of the competent ministry, submit to the competent minister, within three months after the end of each business year, a report clarifying the matters specified in item (i), (ii) or (iii) of that paragraph and the results of its own evaluation of those matters, and make the report public.
The evaluation under paragraph (1) must be conducted by assigning an overall rating to the matters specified in item (i), (ii) or (iii) of that paragraph. In such a case, the evaluation of the performance of operations pertaining to processes related to Individual Number Cards in that business year provided for in each item of that paragraph must be conducted by investigating and analyzing the status of implementation of the medium-term plan in that business year and taking the results into consideration.
When the competent minister has conducted the evaluation under paragraph (1), the competent minister must notify the Agency of the results of that evaluation and make them public without delay.
The Agency must appropriately reflect the results of the evaluation under paragraph (1) in its medium-term plan and annual plan and in the improvement of business operations pertaining to processes related to Individual Number Cards, and must make public, each fiscal year, the status of how the evaluation results have been reflected.
機構は、第一項の評価の結果を、中期計画及び年度計画並びに個人番号カード関係事務に係る業務運営の改善に適切に反映させるとともに、毎年度、評価結果の反映状況を公表しなければならない。
If the competent minister finds it necessary based on the results of the evaluation under paragraph (1), the competent minister may order the Agency to take measures necessary for improving business operations pertaining to processes related to Individual Number Cards and other necessary measures.
主務大臣は、第一項の評価の結果に基づき必要があると認めるときは、機構に対し、個人番号カード関係事務に係る業務運営の改善その他の必要な措置を講ずることを命ずることができる。
If the president of the Agency has committed an act in violation of the order under the preceding paragraph, the competent minister may order the representatives' meeting of the Agency (meaning the representatives' meeting provided for in Article 8, paragraph (1) of the Act on the Japan Agency for Local Authority Information Systems; the same applies in the following paragraph) to dismiss that president, specifying a time limit.
If the representatives' meeting of the Agency fails to comply with the order under the provisions of the preceding paragraph, the competent minister may dismiss the president to whom the order under that paragraph pertains.
Article 38-12Financial Measures for Processes Related to Individual Number Cards
第三十八条の十二（個人番号カード関係事務に係る財源措置）
The national government may, within the scope of its budget, subsidize the Agency in an amount equivalent to all or part of the amount necessary to fund the operations pertaining to processes related to Individual Number Cards.
国は、機構に対し、予算の範囲内において、個人番号カード関係事務に係る業務の財源に充てるために必要な金額の全部又は一部に相当する金額を補助することができる。
Article 38-13Consultation with the Minister of Finance
第三十八条の十三（財務大臣との協議）
The competent minister must consult with the Minister of Finance in the following cases:
主務大臣は、次の場合には、財務大臣に協議しなければならない。
when the competent minister intends to establish or change the medium-term objectives pursuant to the provisions of Article 38-8, paragraph (1);
第三十八条の八第一項の規定により中期目標を定め、又は変更しようとするとき。
when the competent minister intends to grant the approval under the provisions of Article 38-9, paragraph (1).
第三十八条の九第一項の規定による認可をしようとするとき。