"Personal information the administrative entity holds" in this Chapter and Chapter VIII means personal information that an employee of an administrative entity (in a case of an incorporated administrative agency or other prescribed corporation or a local incorporated administrative agency, its officer is included; hereinafter the same applies in this Chapter and Chapter VIII) prepares or acquires in the course of that employee's duties, and that administrative entity holds for organizational use by its employees; provided, however, that the personal information the administrative entity holds is limited to personal information recorded in administrative or similar documents (meaning administrative documents prescribed in Article 2, paragraph (2) of the Act on Access to Information Held by Administrative Organs (Act No. 42 of 1999; hereinafter referred to as the "Administrative Organs Information Disclosure Act" in this Chapter)), corporate documents (meaning corporate documents prescribed in Article 2, paragraph (2) of the Act on Access to Information Held by Incorporated Administrative Agencies (Act No. 140 of 2001); hereinafter referred to as "Incorporated Administrative Agencies Information Disclosure Act" in this Chapter; those documents include those listed in item (iv) of that paragraph), or local government documents (meaning documents, drawings, or electronic or magnetic records that an employee of a local government organ or local incorporated administrative agency prepares or acquires in the course of that employee's duties, and that local government organ or local incorporated administrative agency holds for organizational use by its employees; and excluding those prescribed by Cabinet Order as equivalent to those set forth in the items of Article 2, paragraph (2) of the Administrative Organs Information Disclosure Act) (the above-mentioned documents are hereinafter collectively referred to as "administrative or similar documents" in this Chapter).
この章及び第八章において「保有個人情報」とは、行政機関等の職員（独立行政法人等及び地方独立行政法人にあっては、その役員を含む。以下この章及び第八章において同じ。）が職務上作成し、又は取得した個人情報であって、当該行政機関等の職員が組織的に利用するものとして、当該行政機関等が保有しているものをいう。ただし、行政文書（行政機関の保有する情報の公開に関する法律（平成十一年法律第四十二号。以下この章において「行政機関情報公開法」という。）第二条第二項に規定する行政文書をいう。）、法人文書（独立行政法人等の保有する情報の公開に関する法律（平成十三年法律第百四十号。以下この章において「独立行政法人等情報公開法」という。）第二条第二項に規定する法人文書（同項第四号に掲げるものを含む。）をいう。）又は地方公共団体等行政文書（地方公共団体の機関又は地方独立行政法人の職員が職務上作成し、又は取得した文書、図画及び電磁的記録であって、当該地方公共団体の機関又は地方独立行政法人の職員が組織的に用いるものとして、当該地方公共団体の機関又は地方独立行政法人が保有しているもの（行政機関情報公開法第二条第二項各号に掲げるものに相当するものとして政令で定めるものを除く。）をいう。）（以下この章において「行政文書等」という。）に記録されているものに限る。
"Personal information file" in this Chapter and Chapter VIII means a collective body of information comprised of personal information the administrative entity holds, as set forth below:
この章及び第八章において「個人情報ファイル」とは、保有個人情報を含む情報の集合物であって、次に掲げるものをいう。
those systematically organized so as to be searchable for particular personal information the administrative entity holds, by using a computer for the purpose of certain processes;
一定の事務の目的を達成するために特定の保有個人情報を電子計算機を用いて検索することができるように体系的に構成したもの
beyond what is set forth in the preceding item, those systematically organized so as to be searchable for particular personal information the administrative entity holds, by using a name, date of birth or other identifiers or their equivalent for the purpose of certain processes.
"Anonymized personal information the administrative entity holds" in this Chapter means any anonymized personal information that can be prepared in a way that processes all or a part of personal information the administrative entity holds that constitutes a personal information file that falls under all of the following items (if a part of that personal information the administrative entity holds contains non-disclosure information prescribed in Article 5 of the Administrative Organs Information Disclosure Act (excluding information listed in item (i) of that Article, and including information prescribed in the proviso of item (ii) of that Article; hereinafter the same applies in this paragraph), non-disclosure information prescribed in Article 5 of the Incorporated Administrative Agencies Information Disclosure Act (excluding information listed in item (i) of that Article, and including information prescribed in the proviso of item (ii) of that Article), or non-disclosure information prescribed in the information disclosure ordinance of local government (meaning a local government's ordinance which provides for the resident's or other equivalent person's right to request the disclosure of information the local government organ or local incorporated administrative agency holds; hereinafter the same applies in this Chapter) (that non-disclosure information means information equivalent to non-disclosure information prescribed in Article 5 of the Administrative Organs Information Disclosure Act), the part containing the above-mentioned non-disclosure information is excluded):
この章において「行政機関等匿名加工情報」とは、次の各号のいずれにも該当する個人情報ファイルを構成する保有個人情報の全部又は一部（これらの一部に行政機関情報公開法第五条に規定する不開示情報（同条第一号に掲げる情報を除き、同条第二号ただし書に規定する情報を含む。以下この項において同じ。）、独立行政法人等情報公開法第五条に規定する不開示情報（同条第一号に掲げる情報を除き、同条第二号ただし書に規定する情報を含む。）又は地方公共団体の情報公開条例（地方公共団体の機関又は地方独立行政法人の保有する情報の公開を請求する住民等の権利について定める地方公共団体の条例をいう。以下この章において同じ。）に規定する不開示情報（行政機関情報公開法第五条に規定する不開示情報に相当するものをいう。）が含まれているときは、これらの不開示情報に該当する部分を除く。）を加工して得られる匿名加工情報をいう。
the information does not fall under any of items in Article 75, paragraph (2), or the information that is not designated under paragraph (3) of that Article as an exception to registration in the personal information file register as prescribed in paragraph (1) of that Article;
the information for which the head of an administrative organ as prescribed in Article 3 of the Administrative Organs Information Disclosure Act, an incorporated administrative agency or other prescribed corporation as prescribed in Article 2, paragraph (1) of the Incorporated Administrative Agencies Information Disclosure Act, a local government organ or, a local incorporated administrative agency is required to take either of the following measures, if that person receives a request to disclose any administrative or similar document in which the personal information the administrative entity holds that constitutes a personal information file is recorded (meaning a request for disclosure as prescribed in Article 3 of the Administrative Organs Information Disclosure Act, Article 3 of the Administrative Organs Information Disclosure Act, or the information disclosure ordinance);
making a decision to disclose all or a part of the personal information the administrative entity holds that is recorded in that administrative or similar document;
providing an opportunity to submit an opinion under Article 13, paragraph (1) or paragraph (2) of the Administrative Organs Information Disclosure Act, under Article 14, paragraph (1) or paragraph (2) of the Incorporated Administrative Agencies Information Disclosure Act, or under the information disclosure ordinance (limited to those with provisions equivalent to Article 13, paragraph (1) or (2) of the Administrative Organs Information Disclosure Act);
行政機関情報公開法第十三条第一項若しくは第二項、独立行政法人等情報公開法第十四条第一項若しくは第二項又は情報公開条例（行政機関情報公開法第十三条第一項又は第二項の規定に相当する規定を設けているものに限る。）の規定により意見書の提出の機会を与えること。
anonymized personal information can be prepared in a way that processes the personal information the administrative entity holds that constitutes a personal information file in accordance with the criteria set forth in Article 116, paragraph (1), and to extent that it does not hinder proper and smooth management of processes and services by the administrative entity.
The term "anonymized personal information file the administrative entity holds" in this Chapter means a collective body of information comprised of anonymized personal information the administrative entity holds, as set forth below:
この章において「行政機関等匿名加工情報ファイル」とは、行政機関等匿名加工情報を含む情報の集合物であって、次に掲げるものをいう。
those systematically organized so as to be searchable for particular anonymized personal information the administrative entity holds, by using a computer;
特定の行政機関等匿名加工情報を電子計算機を用いて検索することができるように体系的に構成したもの
beyond what is set forth in the preceding item, those prescribed by Cabinet Order as having been systematically organized so as to be searchable for particular anonymized personal information the administrative entity holds.
前号に掲げるもののほか、特定の行政機関等匿名加工情報を容易に検索することができるように体系的に構成したものとして政令で定めるもの
The term "sensitive personal information prescribed by local ordinance" in this Chapter means personal information (excluding sensitive personal information) that is held by a local government organ or local incorporated administrative agency and that is comprised of identifiers or their equivalent prescribed by a local government's ordinance, accounting for the regional characteristics and other circumstances, as those of which the handling requires special care so as not to cause unfair discrimination, prejudice, or other disadvantage to the identifiable person.