①The term "administrative organ" as used in this Act means an administrative organ as set forth in Article 2, paragraph (8) of the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act").

②The term "incorporated administrative agency, etc." as used in this Act means an incorporated administrative agency, etc. as set forth in Article 2, paragraph (9) of the Personal Information Protection Act.

③The term "Personal Information" as used in this Act means Personal Information as set forth in Article 2, paragraph (1) of the Personal Information Protection Act.

⑤The term "Individual Number" as used in this Act means the number that, pursuant to the provisions of Article 7, paragraph (1) or paragraph (2) of this Act, was obtained by converting the residence certificate code (meaning the residence certificate code as set forth in Article 7, item (xiii) of the Residential Basic Book Act (Act No. 81 of 1967); the same applies hereinafter), and is designated in order to identify the person pertaining to the residence certificate on which said residence certificate code is recorded.

⑥The term "the person themselves" as used in this Act means the specific individual that is identified by the Individual Number.

⑦The term "Individual Number Card" as used in this Act means the cards on which the information listed below (for a foreign resident (meaning a foreign resident as set forth in Article 30-45 of the Residential Basic Book Act; the same applies in the following paragraph), excluding the information listed in item (ii)) is contained, the photograph of the person themselves is included except if the age of the person themselves on the date of the application under Article 16-2, paragraph (1) is under the age specified by order of the competent ministry, and in which these information and other information specified by order of the competent ministry (hereinafter collectively referred to as "Card Information") are recorded by electronic or magnetic means (meaning electronic form, magnetic form, or any other form that cannot be perceived by human senses; the same applies in Article 18 and Article 18-5, paragraph (2) of this Act), and on which, pursuant to this Act or Orders issued thereunder, measures provided for by order of the competent ministry as necessary for preventing viewing or alteration by persons other than those authorized to view or alter Card Information, have been applied.

⑧The term "Card Substitute Electronic Record" as used in this Act means an electronic or magnetic record integrally composed of an electronic or magnetic record pertaining to the information listed in items (i) through (vi) of the preceding paragraph (for a foreign resident, excluding the information listed in item (ii) of that paragraph) and the photograph of the person themselves (or, for one pertaining to a person who has been issued an Individual Number Card on which the photograph of the person themselves is not included, that information; referred to as "Card Substitute Information" in Article 18-2, paragraph (2)) (an electronic or magnetic record meaning a record created in electronic form, magnetic form, or any other form that cannot be perceived by human senses, which is used in information processing by computers; the same applies hereinafter in this paragraph and in paragraphs (1) and (2) of that Article) and an electronic or magnetic record pertaining to the information specified by order of the competent ministry as necessary for a person who has received the transmission of the electronic or magnetic record to confirm that the electronic or magnetic record is that of the person who transmitted it, to which the Japan Agency for Local Authority Information Systems (hereinafter referred to as "the Agency") has applied an electronic signature (meaning an electronic signature as set forth in Article 2, paragraph (1) of the Act on Electronic Signatures and Certification Business (Act No. 102 of 2000) that conforms to the standards specified by order of the competent ministry; the same applies in Article 18-2, paragraphs (2) and (3)).

⑨The term "Specific Personal Information" as used in this Act means Personal Information that has the Individual Number (including numbers, marks and information codes other than the residence certificate code, that correspond to the Individual Number, and are used as a substitute for said Individual Number. The same applies hereinafter, excluding Article 7, paragraphs (1) and (2); Article 8; Article 18-5, paragraph (2); and Article 48 of this Act; and Article 3, paragraphs (1) through (3) and paragraph (5) of the Supplementary Provisions) included in its content.

⑩The term "Specific Personal Information File" as used in this Act means the Personal Information File that has the Individual Number included in its content.

⑪The term "Process Using an Individual Number" as used in this Act means a process that administrative organs, local governments, incorporated administrative agencies, etc., and other persons handling administrative processes handle by using Individual Numbers to the extent necessary to search and manage efficiently the Personal Information in the Specific Personal Information File that is being held pursuant to the provisions of Article 9, paragraphs (1) through (3) of this Act.

⑫The term "Process Related to an Individual Number" as used in this Act means a process that is implemented using another person's Individual Number, to the extent necessary, in Processes Using an Individual Number that are performed pursuant to the provisions of Article 9, paragraph (4) of this Act.

⑬The term "Person in Charge of a Process Using an Individual Number" as used in this Act means a person who handles Processes Using Individual Numbers and a person who is entrusted with all or part of Processes Using Individual Numbers.

⑭The term "Person in Charge of a Process Related to an Individual Number" as used in this Act means a person who handles Processes Related to Individual Numbers and a person who is entrusted with all or part of Processes Related to Individual Numbers.

⑮The term "Information Providing Network System" as used in this Act means an electronic data processing system that connects computers used by the head of an administrative organ, etc. (meaning the heads of administrative organs, local government agencies, incorporated administrative agencies, etc., local incorporated administrative agencies (meaning local incorporated administrative agencies as set forth in Article 2, paragraph (1) of the Local Independent Administrative Agency Act (Act No. 118 of 2003); the same applies hereinafter), the Agency, and Persons Referring Information and Persons Providing Information as set forth in Article 19, item (viii) of this Act and Persons Referring Information for Processes Under Ordinances and Persons Providing Information for Processes Under Ordinances as set forth in item (ix) of that Article; the same applies hereinafter, except in Chapter VII) to one another by telecommunications line, and that are installed and managed by the Prime Minister pursuant to the provisions of Article 21, paragraph (1) of this Act in order to manage the provision of Specific Personal Information for Use under Article 19, item (viii) or item (ix) of this Act by using cryptography or other communication methods through which the content of the information cannot easily be restored.

⑯The term "corporate number" as used in this Act means the number that, pursuant to the provisions of Article 39, paragraph (1) or (2) of this Act, was designated as the number to identify corporations and other groups.