If the head of an administrative organ, etc. intends to hold Specific Personal Information Files (excluding those in which personnel affairs, remuneration, or welfare benefit of a person who is or was exclusively an official of said head of the administrative organ, etc. is recorded and others that are specified by Rules of the Personal Information Protection Commission; hereinafter the same applies in this Article), before holding said Specific Personal Information File, pursuant to the provisions of Rules of the Personal Information Protection Commission, the head is to make a public notification of the document stating the results of assessing the following items (hereinafter the document is referred to as "Assessment Report" in this Article) and to seek comments widely from the citizens. With regard to said Specific Personal Information File, if the head intends to make a material change specified by Rules of the Personal Information Protection Commission, the same applies:
行政機関の長等は、特定個人情報ファイル（専ら当該行政機関の長等の職員又は職員であった者の人事、給与又は福利厚生に関する事項を記録するものその他の個人情報保護委員会規則で定めるものを除く。以下この条において同じ。）を保有しようとするときは、当該特定個人情報ファイルを保有する前に、個人情報保護委員会規則で定めるところにより、次に掲げる事項を評価した結果を記載した書面（以下この条において「評価書」という。）を公示し、広く国民の意見を求めるものとする。当該特定個人情報ファイルについて、個人情報保護委員会規則で定める重要な変更を加えようとするときも、同様とする。
the number of persons who are engaged in processes that use the Specific Personal Information File;
特定個人情報ファイルを取り扱う事務に従事する者の数
the amount of Specific Personal Information to be recorded in the Specific Personal Information File;
特定個人情報ファイルに記録されることとなる特定個人情報の量
past situation of the handling of the Personal Information File by the head of an administrative organ, etc.;
outline of the processes that use the Specific Personal Information File;
特定個人情報ファイルを取り扱う事務の概要
the structure of the electronic data processing system used for handling the Specific Personal Information File and the method of computer processing, etc.;
特定個人情報ファイルを取り扱うために使用する電子情報処理組織の仕組み及び電子計算機処理等の方式
measures to protect Specific Personal Information recorded in the Specific Personal Information File; and
特定個人情報ファイルに記録された特定個人情報を保護するための措置
in addition to those listed in the preceding items, matters specified by Rules of the Personal Information Protection Commission.
前各号に掲げるもののほか、個人情報保護委員会規則で定める事項
In the case set forth in the first sentence of the preceding paragraph, the head of an administrative organ, etc., as provided for by Rules of the Personal Information Protection Commission, after giving enough consideration to the opinions obtained pursuant to the provisions of the first sentence of the same paragraph and making the necessary reviews in the Assessment Report, is to obtain the approval of the Commission with regard to the handling of Specific Personal Information Files stated in said Assessment Report. With regard to said Specific Personal Information Files, if the head intends to make a material change specified by Rules of the Personal Information Protection Commission, the same applies.
The Commission must not give the approval set forth in the preceding paragraph unless it is found by judgment based on the content of the Assessment Report, the information obtained pursuant to the provisions of Article 35, paragraph (1) of this Act and other information that the handling of the Specific Personal Information Files stated in said Assessment Report is in conformance with the guidelines.
If the head of an administrative organ, etc. receives the approval concerning the Assessment Report pursuant to the provisions of paragraph (2), the head is to promptly make public said Assessment Report.
When an Assessment Report has been made public pursuant to the provisions of the preceding paragraph, the notification under the provisions of Article 74, paragraph (1) of the Personal Information Protection Act is deemed to have been made.
The head of an administrative organ, etc. must not provide information recorded in a Specific Personal Information File, for which the Assessment Report has not been made public, pursuant to the provisions of Article 19, item (viii) or (ix) of this Act or must not request for the provision of information to be recorded in said Specific Personal Information File pursuant to the provisions of those items.
行政機関の長等は、評価書の公表を行っていない特定個人情報ファイルに記録された情報を第十九条第八号若しくは第九号の規定により提供し、又は当該特定個人情報ファイルに記録されることとなる情報の提供をこれらの規定により求めてはならない。