Before an administrative organ (excluding the Board of Audit; hereinafter the same applies in this Article) intends to hold personal information file, the head of the administrative organ must notify the Personal Information Protection Commission of the following matters. The same applies to cases in which an administrative organ intends to alter any matters for which notification has already been given:
the name of the personal information file;
個人情報ファイルの名称
the name of the organ and the name of the organizational section in charge of the processes for which the personal information file will be used;
当該機関の名称及び個人情報ファイルが利用に供される事務をつかさどる組織の名称
the purpose of use of the personal information file;
particulars recorded in the personal information file (hereinafter referred to as the "recorded particulars" in this Section) and the scope of individuals that are recorded in the personal information file as an identifiable person (limited to those who can be identified through a search without another individual's name, date of birth, or other identifiers or their equivalent; the same applies in item (ix) of the following paragraph) (this scope is hereinafter referred to as the "scope of record" in this Section);
the means of acquiring the personal information recorded in the personal information file (hereinafter referred to as the "recorded information" in this Section);
if the recorded information contains sensitive personal information, an indication to that effect;
if the recorded information is routinely provided to a party outside that organ, the name of that party;
記録情報を当該機関以外の者に経常的に提供する場合には、その提供先
if a part of the recorded particulars or the matters set forth in item (v) or in the preceding item are not to be contained in the personal information file register, or the personal information file is not to be contained in the personal information file register pursuant to the provisions of paragraph (3) of the following Article, an indication to that effect;
the name and address of the organization that accepts the request prescribed in Article 76, paragraph (1), Article 90, paragraph (1), or Article 98, paragraph (1);
if the proviso of Article 90, paragraph (1) or the proviso of Article 98, paragraph (1) applies, an indication to that effect;
other matters prescribed by Cabinet Order.
その他政令で定める事項
The provisions of the preceding paragraph do not apply to the personal information files set forth in the following:
a personal information file that contains matters concerning the national security, diplomatic secrets, and other important interests of the State;
国の安全、外交上の秘密その他の国の重大な利益に関する事項を記録する個人情報ファイル
a personal information file prepared or acquired for criminal investigation, investigation of tax crimes based on the provisions of laws related to tax, or instituting or keeping a legal proceeding;
犯罪の捜査、租税に関する法律の規定に基づく犯則事件の調査又は公訴の提起若しくは維持のために作成し、又は取得する個人情報ファイル
a personal information file for employees or former employees of that organ, which exclusively contains information concerning their personnel, wages, welfare benefits, or any equivalent matters (including a personal information file concerning an employee recruitment examination conducted by that organ);
当該機関の職員又は職員であった者に係る個人情報ファイルであって、専らその人事、給与若しくは福利厚生に関する事項又はこれらに準ずる事項を記録するもの（当該機関が行う職員の採用試験に関する個人情報ファイルを含む。）
a personal information file exclusively used for the purpose of experimental computer processing;
専ら試験的な電子計算機処理の用に供するための個人情報ファイル
a personal information file which contains all or a part of the recorded information contained in another personal information file subject to the notification prescribed in the preceding paragraph, if its purpose of use, recorded particulars, and scope of record are within the scope of those subject to that notification;
a personal information file that contains only recorded information that will be erased within one year;
a personal information file containing recorded information to be used for sending materials or any goods or money or for making necessary business contacts, which only contain the names, addresses and other necessary details concerning the recipients;
a personal information file that an employee prepares or acquires based on that employee's initiative for academic research purpose, if the recorded information is used exclusively for those academic research purpose;
a personal information file for which the number of the identifiable persons is less than the number specified by Cabinet Order;
a personal information file specified by Cabinet Order as being equivalent to any of the personal information files set forth in item (iii) through the preceding item;
a personal information file in relation to Article 60, paragraph (2), item (ii).
If an administrative organ ceases to hold the personal information file for which notification of the matters prescribed in paragraph (1) has been made or that personal information file comes to fall under item (ix) of the preceding paragraph, the head of the administrative organ must notify the Personal Information Protection Commission to that effect without delay.