If an employee of the Minister for Internal Affairs and Communications has handled affairs relating to a disposition notice, etc. prescribed in Article 3, item (ix) of the Act on the Advancement of Government Administration Processes That Utilize Information and Communications Technology (Act No. 151 of 2002) that is to be given by serving a document pursuant to the provisions of Article 31, using the electronic data processing system prescribed in Article 6, paragraph (1) of that Act pursuant to Article 7, paragraph (1) of that Act, the employee must, in lieu of preparing and submitting a document stating the matters concerning service under the provisions of Article 100, paragraph (1) of the Code of Civil Procedure as applied mutatis mutandis with the terms replaced pursuant to Article 32, record those matters, using that electronic data processing system, in a file kept on a computer (including input-output devices) used by the Minister for Internal Affairs and Communications.