The presiding official must prepare a record of the proceedings of the hearing, and must clarify the outline of the statements by relevant persons and intervenors on the facts that are the cause of an adverse disposition in the record.
The record stated in the preceding paragraph must be prepared for each date of the hearing when proceedings are conducted on the date of the hearing, and if the proceedings are not conducted, promptly after the hearing is concluded.
前項の調書は、聴聞の期日における審理が行われた場合には各期日ごとに、当該審理が行われなかった場合には聴聞の終結後速やかに作成しなければならない。
After the hearing is concluded, the presiding official must promptly prepare a written report stating their opinion as to whether there are any grounds for the assertion of the relevant persons or other persons concerning the facts that are to be the cause of the adverse disposition, and submit the report to the administrative agency together with the record referred to in paragraph (1).
Relevant persons and intervenors may request inspection of the records referred to in paragraph (1) and the written report referred to in the preceding paragraph.
Read this with the articles around it
(Hearing Records and Written Reports)
The presiding official must prepare a record of the proceedings of the hearing, and must clarify the outline of the statements by relevant persons and intervenors on the facts that are the cause of…
主宰者は、聴聞の審理の経過を記載した調書を作成し、当該調書において、不利益処分の原因となる事実に対する当事者及び参加人の陳述の要旨を明らかにしておかなければならない。
Open this provision(Hearing Records and Written Reports)
After the hearing is concluded, the presiding official must promptly prepare a written report stating their opinion as to whether there are any grounds for the assertion of the relevant persons or…
主宰者は、聴聞の終結後速やかに、不利益処分の原因となる事実に対する当事者等の主張に理由があるかどうかについての意見を記載した報告書を作成し、第一項の調書とともに行政庁に提出しなければならない。
Open this provisionadverse dispositions
「不利益処分」
A disposition (処分) by which an administrative agency (行政庁), on the basis of laws and regulations (法令), directly imposes a duty on a specific person it is addressed to or restricts that person's rights — except a physical act together with a disposition the law requires as a step to make clear the scope, timing or the like of such an act, a refusal of a permission or approval (許認可等) sought by an application (申請) or any other disposition made on an application and addressed to the applicant, a disposition that is to be made with the addressee's consent, and a disposition ending the effect of a permission or approval because a notification (届出) was made that the facts it rested on have ceased to exist.
Defined inArticle 2, paragraph (1), item (iv)· applies throughout the law
relevant person
「当事者」
A person who has received the notice of a hearing (聴聞) on a proposed adverse disposition (不利益処分) under Article 15, paragraph (1), including one treated as having received it when it was given by public notice under paragraph (4) of that Article.
Short name set inArticle 16, paragraph (1)
presiding official
「主宰者」
The person who presides over a hearing (聴聞) under Article 19: an official the administrative agency (行政庁) designates, or another person a Cabinet Order (政令) specifies.
Short name set inArticle 17, paragraph (1)
intervenor
「参加人」
A person who takes part in the procedure of a hearing (聴聞) because the presiding official (主宰者) asked or allowed them to under Article 17, paragraph (1): someone other than the relevant person (当事者) who is found, in light of the laws and regulations (法令) the adverse disposition (不利益処分) rests on, to have an interest in that disposition.
Short name set inArticle 17, paragraph (2)
relevant person or intervenor
「当事者等」
In Article 18 and Article 24, paragraph (3), the relevant person (当事者) together with any intervenor (参加人) whose interests would be harmed if the adverse disposition (不利益処分) were made.
Short name set inArticle 18, paragraph (1)· applies only in this article and in Article 24, paragraph (3)