When having been nominated by the reviewing agency, a review officer must immediately send a copy of the written request for review or written statement concerning the request for review to the administrative agency, etc. reaching the disposition; provided, however, that this does not apply if the administrative agency, etc. reaching the disposition is the reviewing agency.
A review officer is to specify a reasonable period of time and request the administrative agency, etc. reaching the disposition to submit a written explanation.
The administrative agency, etc. reaching the disposition must enter the matters specified in the following items in accordance with the category of the cases referred to in each of those items in the written explanation referred to in the preceding paragraph:
a written explanation on a request for review of a disposition:the content of and the reasons for the disposition; and
処分についての審査請求に対する弁明書 処分の内容及び理由
a written explanation on a request for review of inaction:the reasons for not having reached a disposition, and the scheduled time and content of the disposition, and the reasons for the disposition.
When the administrative agency reaching the disposition is to hold the following documents, the documents are to be attached to the written explanation stated in item (i) of the preceding paragraph:
the record referred to in Article 24, paragraph (1) of the Administrative Procedure Act (Act No. 88 of 1993) and the written report referred to in paragraph (3) of that Article; and
行政手続法（平成五年法律第八十八号）第二十四条第一項の調書及び同条第三項の報告書
the written explanation prescribed in Article 29, paragraph (1) of the Administrative Procedure Act.
行政手続法第二十九条第一項に規定する弁明書
When a written explanation has been submitted by the administrative agency, etc. reaching the disposition, a review officer must send the written explanation to the requestor for review and the intervenors.
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