Article 301Giving of Reference Documents for Shareholders Meetings and Voting Forms
第三百一条（株主総会参考書類及び議決権行使書面の交付等）
If the matters set forth in Article 298, paragraph (1), item (iii) are decided, the directors must, when dispatching a notice under Article 299, paragraph (1), give the shareholder the document stating matters of reference for voting (hereinafter in this Section referred to as "reference documents for shareholders meetings") and the document to be used by the shareholder to vote (hereinafter in this Section referred to as "voting form") pursuant to the provisions of Ministry of Justice Order.
取締役は、第二百九十八条第一項第三号に掲げる事項を定めた場合には、第二百九十九条第一項の通知に際して、法務省令で定めるところにより、株主に対し、議決権の行使について参考となるべき事項を記載した書類（以下この節において「株主総会参考書類」という。）及び株主が議決権を行使するための書面（以下この節において「議決権行使書面」という。）を交付しなければならない。
If the directors issue notices by electronic or magnetic means as referred to in Article 299, paragraph (3) to the shareholders who have given consent under the same paragraph, in lieu of delivering the reference documents for shareholders meetings and voting forms pursuant to the provisions of the preceding paragraph, the directors may use electronic or magnetic means to provide the information that is required to be detailed in those documents; provided, however, that if requested by any shareholder, they must deliver these documents to the shareholder.
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electronic or magnetic means
「電磁的方法」
A method that uses an electronic data processing system or other information and communications technology, of a kind set by Ministry of Justice Order (法務省令).
Defined inArticle 2, paragraph (1), item (xxxiv)
reference documents for shareholders meetings
「株主総会参考書類」
The documents with information useful for voting that directors must give shareholders with the notice of a shareholders meeting when votes may be cast in writing or electronically.
Short name set inArticle 301, paragraph (1)· applies only in this section
voting form
「議決権行使書面」
The form on which a shareholder can cast their vote in writing, which the directors must send with the notice of a shareholders meeting when they have decided that shareholders who do not attend may vote in writing.
Short name set inArticle 301, paragraph (1)· applies only in this section
director
取締役
An officer of a stock company, elected by the shareholders meeting (Companies Act, Article 329, paragraph (1)). Every stock company has at least one (Article 326, paragraph (1)). Where there is no board of directors, the directors run the company's business unless the articles of incorporation say otherwise (Article 348, paragraph (1)), and each of them represents it unless the company has chosen representative directors (代表取締役) or others to do that (Article 349, paragraphs (1) and (3)). Where there is a board (取締役会, board of directors), the directors are its members, and the board decides the business and normally chooses the representative directors from among them (Article 362). The term normally runs to the annual shareholders meeting for the last business year ending within two years of election (Article 332, paragraph (1)).
Written by AI using Companies Act, Arts. 326, 329, 332, 348, 349, 362 as a reference.