Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures

A person who is entrusted with all or part of Processes Using Individual Numbers or Processes Related to Individual Numbers (hereinafter collectively referred to as "Process Using an Individual Number, etc.") may re-entrust all or part thereof, only if the person obtains the permission of the person who made the original entrustment of said Processes Using Individual Numbers, etc.

A person to whom all or part of a Process Using an Individual Number, etc. is re-entrusted pursuant to the provisions of the preceding paragraph is deemed to be a person who is entrusted with all or part of a Process Using an Individual Number, etc., and the provisions of Article 2, paragraphs (13) and (14), paragraphs (1) through (4) of the preceding Article, and provisions of the preceding paragraph apply.

A person who entrusts all or part of Processes Using Individual Numbers, etc., in order to ensure the secure management of Specific Personal Information handled in the Processes Using Individual Numbers, etc. pertaining to said entrustment, must exercise the necessary and appropriate supervision over a person who receives said entrustment.

A Person in Charge of Processes Using Individual Numbers and a Person in Charge of Processes Related to Individual Numbers (hereinafter collectively referred to as "Person in Charge of a Process Using an Individual Number, etc.") must take necessary measures to ensure the appropriate management of Individual Numbers, such as prevent the leakage, loss, or damage of Individual Numbers.

A Person in Charge of a Process Using an Individual Number (excluding a person who uses an information provision personal identification code pursuant to the provisions of Article 9, paragraph (3); the same applies in paragraph (2) of the following Article and Article 19, item (i)), in order to reduce the burden on the person themselves or their agent and on a Person in Charge of a Process Related to an Individual Number, optimize administrative operations, and also to avoid requesting repeatedly the submission of documents containing the same information for multiple Processes Related to an Individual Number, must endeavor to promote information sharing and to secure an appropriate use thereof in cooperation with others.

If it is necessary for handling a Process Using an Individual Number, etc., a Person in Charge of a Process Using an Individual Number, etc. (excluding a person who uses an information provision personal identification code pursuant to the provisions of Article 9, paragraph (3); hereinafter the same applies in this paragraph and in Article 16) may request the person themselves or another Person in Charge of a Process Using an Individual Number, etc. to provide the Individual Number.

If it is necessary for handling a Process Using an Individual Number, a Person in Charge of a Process Using an Individual Number (limited to persons specified by Cabinet Order; the same applies in Article 19, item (v) of this Act) may, pursuant to the provisions of Articles 30-9 through 30-12, Article 30-15-2, paragraph (1), Articles 30-44 through 30-44-5, or Article 30-44-7, paragraph (1) of the Residential Basic Book Act, request the Agency to provide the identity confirmation information retained by the Agency set forth in Article 30-7, paragraph (4) of that Act or the family register supplement identity confirmation information retained by the Agency set forth in Article 30-42, paragraph (4) of that Act (referred to as "Identity Confirmation Information Retained by the Agency, etc." in Article 19, item (v) and Article 48).

No person, except if the person falls under any of the items of Article 19 of this Act and can be provided with Specific Personal Information, must request other persons (meaning persons other than those belonging to the same household as the person; the same applies in Article 20 of this Act) to provide Individual Numbers.

When receiving the provision of an Individual Number from the person themselves pursuant to the provisions of Article 14, paragraph (1), a Person in Charge of a Process Using an Individual Number, etc. must take one of the measures set forth in the following items. However, if the Person in Charge of a Process Using an Individual Number, etc. receives the provision of an Individual Number in connection with the handling of a Process Using an Individual Number, etc. that is specified by order of the competent ministry as a Process Using an Individual Number, etc. in which information concerning sex is used in that Process Using an Individual Number, etc., and takes the measure set forth in item (i), it must also take a measure to confirm, by electronic or magnetic means, the information concerning sex recorded on the Individual Number Card.

receiving the presentation of an Individual Number Card from the person who provides the Individual Number;

receiving the transmission of a Card Substitute Electronic Record under Article 18-2, paragraph (6) from the person who provides the Individual Number, and conducting the verification under paragraph (7) of that Article regarding said Card Substitute Electronic Record; or

beyond what is set forth in the preceding two items, measures specified by Cabinet Order as measures for confirming that the person who provides the Individual Number is the person themselves.