Residential Basic Book Act

If any of the following items applies, the prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor (excluding the resident record code; the same applies in the following paragraph and Article 30-44-7, paragraph (2) and paragraph (3)).

When performing the affairs listed in Appended Table 5 (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When performing affairs specified by ordinance (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When performing affairs to which the person to whom that family register supplement identity confirmation information pertains has consented to the use of the family register supplement identity confirmation information (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When preparing statistical data (limited to data pertaining to a person who has moved out of Japan).

If any of the following items applies, the prefectural governor is to provide an executive body of that prefecture other than the prefectural governor with family register supplement identity confirmation information retained by the prefectural governor, as specified by Cabinet Order in the case listed in item (i), or as specified by ordinance in the case listed in item (ii).

When there has been a request from an executive body of that prefecture other than the prefectural governor that is listed in the left-hand column of Appended Table 6, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from an executive body of that prefecture other than the prefectural governor that is specified by ordinance, concerning the processing of affairs specified by ordinance that pertain to a person who has moved out of Japan.

The prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor (limited to the resident record code) for affairs under Article 30-15, paragraph (1) or paragraph (2), or Article 30-15-2, paragraph (2) or paragraph (3) (limited to a case of using or providing, under those provisions, the Individual Number of a person to whom the family register supplement identity confirmation information retained by the prefectural governor used or provided under the preceding two paragraphs or Article 30-44-7, paragraph (2) or paragraph (3) pertains).

If there has been a request from the prefectural governor concerning the processing of affairs under Article 30-6, paragraph (4), the Agency is to provide that prefectural governor with family register supplement identity confirmation information retained by the Agency, as specified by Cabinet Order.

The Agency may use family register supplement identity confirmation information retained by the Agency for affairs under Article 30-7, paragraph (4) or Article 30-22, paragraph (3).

The Agency may use family register supplement identity confirmation information retained by the Agency (limited to the resident record code) for affairs under Article 30-9, Article 30-10 through Article 30-12, or Article 30-15-2, paragraph (1) (limited to a case of providing, under those provisions, the Individual Number of a person to whom the family register supplement identity confirmation information retained by the Agency and provided under Article 30-44, the preceding three Articles, or paragraph (1) of the following Article pertains).

The Agency may use family register supplement identity confirmation information retained by the Agency for the processing of affairs under Article 8, Article 12, Article 13, Article 18, paragraph (3), Article 27, Article 30, Article 31, and Article 34, paragraph (2) of the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc., that pertain to a person who has moved out of Japan.

The Agency may use family register supplement identity confirmation information retained by the Agency for the processing of affairs, among the affairs processed by the Agency prescribed in Article 38-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that are specified by Ministry of Internal Affairs and Communications Order and that pertain to a person who has moved out of Japan.

If there has been a request from a handler of quasi-statutory work concerning the processing of quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (1) that pertains to a person who has moved out of Japan, the Agency is to provide the family register supplement identity confirmation information retained by the Agency other than the resident record code, as specified by Cabinet Order.

When performing quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (2) (limited to a case of processing affairs pertaining to a person who has moved out of Japan), the prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor.

If there has been a request from a person specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (3) concerning the processing of quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in that paragraph that pertains to a person who has moved out of Japan, the prefectural governor is to provide family register supplement identity confirmation information retained by the prefectural governor.

The Agency must, at least once each year, prepare a report on the status of the provision of family register supplement identity confirmation information and resident record codes under Article 30-44, Article 30-44-2, and paragraph (1) of the preceding Article (limited to the part concerning the provision of family register supplement identity confirmation information retained by the Agency to a handler of quasi-statutory work (limited to an organ of the State or a juridical person listed in the left-hand column of Appended Table 1; the same applies in Article 30-44-12)), as specified by Ministry of Internal Affairs and Communications Order, and publish it.

The provisions of Article 30-17 to Article 30-20 apply mutatis mutandis to affairs that the Agency is to process under the provisions of this Chapter.

The Agency is to carry out, for prefectural governors, the technical advice and provision of information necessary in connection with the computer processing of family register supplement identity confirmation information relating to a notification under the provisions of Article 30-41, paragraph (1).

The prefectural governor is to carry out the liaison and coordination necessary among the municipalities within the area of the prefecture, in connection with the transmission of family register supplement identity confirmation information through an electric telecommunications line under the provisions of Article 30-41, paragraph (2), and the processing of other affairs of municipalities prescribed in this Chapter.

The prefectural governor is to provide the mayors of the municipalities within the area of the prefecture with the cooperation necessary to ensure that accurate records are made in the family register supplement.

The Agency must provide the prefectural governor with the cooperation necessary to ensure that accurate records are made in the family register supplement kept by the municipalities within the area of the prefecture.

The Agency may collect a fee, in an amount determined with the approval of the Minister for Internal Affairs and Communications, from a national organ, juridical person, or handler of quasi-statutory work listed in the left-hand column of Appended Table 1, or the Digital Agency, that makes a request prescribed in Article 30-44, Article 30-44-2, or Article 30-44-7, paragraph (1).