住民基本台帳法（じゅうみんきほんだいちょうほう）

This Act has the purpose of establishing the system of the basic resident register, under which records concerning residents are kept accurately and in a unified manner, in order to serve, in a municipality (including a special ward; the same applies hereinafter), as the basis for the certification of the relationship of residence of residents, the registration of the pollbook, and other processing of affairs concerning residents, and to simplify notifications, etc. concerning the addresses of residents, while also ensuring the proper management of records concerning residents, thereby increasing the convenience of residents and contributing to the rationalization of the administration of the State and local public entities.

The State and prefectures must take legislative and other measures necessary to ensure that notifications and other acts made to the mayor of the municipality (including the head of a special ward; the same applies hereinafter) or another executive body of the municipality, concerning a change in the address, household, or householder of a resident of the municipality, and any resulting change in the rights or obligations of the resident, or any other change in status as a resident (referred to collectively in paragraph (3) of the following Article and Article 21-4 as a "notification of a change in status as a resident"), are all carried out by a single act, and that the processing of affairs concerning residents is all carried out based on the basic resident register.

The mayor of the municipality must always endeavor to maintain the basic resident register and ensure that accurate records concerning residents are made, and must endeavor to take the measures necessary to ensure that the management of records concerning residents is properly carried out.

The mayor of the municipality and other executive bodies of the municipality must manage or execute affairs concerning residents based on the basic resident register, and must endeavor to rationalize the processing of affairs concerning notifications and other acts by residents.

A resident must always endeavor to accurately make a notification of a change in status as a resident, and must not make a false notification or engage in any other act that would impair the accuracy of the basic resident register.

Any person must endeavor to respect the fundamental human rights of the individual, when using matters learned through the inspection of the partial copy of the Basic Resident Register prescribed in Article 11, paragraph (1), or the issuance of a copy of a certificate of residence or a certificate of items stated in resident register prescribed in Article 12, paragraph (1), a copy of a removed certificate of residence or a certificate of items stated in removed certificate of residence prescribed in Article 15-4, paragraph (1), a copy of the family register supplement prescribed in Article 20, paragraph (1), a copy of the removed family register supplement prescribed in Article 21-3, paragraph (1), or any other document issued under the provisions of this Act.

The provisions of laws and regulations concerning the address of a resident must not be interpreted as establishing an address with a meaning different from the address of a resident prescribed in Article 10, paragraph (1) of the Local Autonomy Act (Act No. 67 of 1947).

A municipality is to keep a basic resident register, and record, for its residents, the matters required to be entered under the provisions of Article 7 and Article 30-45.

The mayor of the municipality must prepare the basic resident register by organizing, by household, certificates of residence for each individual.

The mayor of the municipality may, when the mayor finds it appropriate, make the household the unit for all or part of the certificates of residence referred to in the preceding paragraph.

The mayor of the municipality may, as specified by Cabinet Order, prepare the certificates of residence referred to in paragraph (1) by means of a magnetic disk (including any device on which specified matters can be reliably recorded by a method equivalent thereto; the same applies hereinafter).

The following matters are to be stated in a certificate of residence (or, for a certificate of residence prepared by means of a magnetic disk under the provisions of paragraph (3) of the preceding Article, recorded; the same applies hereinafter).

Name

The kana reading of the name (meaning the kana reading of the name prescribed in Article 13, paragraph (1), item (ii) of the Family Register Act (Act No. 224 of 1947); the same applies hereinafter)

The date of birth

Sex

For a householder, a statement to that effect; for a person who is not a householder, the name of the householder and the relationship with the householder

The identification of the family register; provided, however, that for a person having no registered domicile and a person whose registered domicile is not clear, a statement to that effect

The date on which the person became a resident

The address; and, for a person who has newly changed his or her address within the area of a single municipality, the date on which that address was set

For a person who has newly set an address within the area of a municipality, the date of the notification to that effect that the address has been set (or, for a person for whom the entry in the certificate of residence was made ex officio, that date), and the previous address

The individual number (meaning the individual number prescribed in Article 2, paragraph (5) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013; hereinafter referred to as the "Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures"); the same applies hereinafter)

For a person registered in the pollbook, a statement to that effect

For a person who is an insured person of National Health Insurance (meaning an insured person of National Health Insurance under the provisions of Article 5 and Article 6 of the National Health Insurance Act (Act No. 192 of 1958); the same applies in Article 28 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person of Medical Care for the Elderly in the Latter Stage of Life (meaning an insured person of Medical Care for the Elderly in the Latter Stage of Life under the provisions of Article 50 and Article 51 of the Act on Assurance of Medical Care for Elderly People (Act No. 80 of 1982); the same applies in Article 28-2 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person of Long-Term Care Insurance (meaning an insured person of Long-Term Care Insurance under the provisions of Article 9 of the Long-Term Care Insurance Act (Act No. 123 of 1997) (excluding a Category II Insured Person prescribed in item (ii) of that Article); the same applies in Article 28-3 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person of the National Pension (meaning an insured person of the National Pension under the provisions of Article 7 of the National Pension Act (Act No. 141 of 1959) and other laws and regulations specified by Cabinet Order (excluding a Category II Insured Person prescribed in paragraph (1), item (ii) of that Article and a Category III Insured Person prescribed in item (iii) of that paragraph); the same applies in Article 29 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person receiving the Child Allowance (meaning a qualified recipient recognized under the provisions of Article 7 of the Child Allowance Act (Act No. 73 of 1971) (in the case of a qualified recipient related to a facility, etc. prescribed in paragraph (2) of that Article, limited to a foster parent listed in item (ii) of that paragraph); the same applies in Article 29-2 and Article 31, paragraph (3)), matters concerning that person's qualification to receive as specified by Cabinet Order

For a person receiving a distribution of rice (meaning a person specified by Cabinet Order who receives a distribution of rice based on that distribution, in a case where a distribution of rice is implemented under the provisions of a Cabinet Order based on Article 40, paragraph (1) of the Act on Stabilization of Supply, Demand and Prices of Staple Food (Act No. 113 of 1994); the same applies in Article 30 and Article 31, paragraph (3)), matters concerning that person's distribution of rice as specified by Cabinet Order

The resident record code (meaning a number, symbol, or other code specified by Ministerial Order; the same applies hereinafter)

In addition to the matters listed in the preceding items, matters specified by Cabinet Order

An entry in a certificate of residence, a deletion, or an amendment of an entry (hereinafter referred to as "entry, etc. in a certificate of residence") is to be made, in addition to under the provisions of Article 30-3, paragraphs (1) and (2), Article 30-4, paragraph (3), and Article 30-5, based on a notification under the provisions of Chapter IV or Chapter IV-4, or ex officio, as specified by Cabinet Order.

When the mayor of a municipality has made an entry in a certificate of residence for a person who has changed his or her address from another municipality to within the area of the municipality, the mayor must, without delay, notify the mayor of that other municipality to that effect.

If the mayor of a municipality has accepted a notification form, application, or other document concerning the family register, or has made an entry or record in the family register ex officio, for a person other than a resident of that municipality, and an entry, etc. in a certificate of residence should be made at the address of that person, the mayor must, without delay, notify the mayor of the municipality of that address of the matters for which the entry, etc. in a certificate of residence should be made.

Notification under the provisions of the preceding two paragraphs is to be made, as specified by Ministry of Internal Affairs and Communications Order (or, for a notification under the provisions of the preceding paragraph, by Ministry of Internal Affairs and Communications Order and Ministry of Justice Order; the same applies in this paragraph), by transmission from a computer (including an input/output device; the same applies hereinafter) used by the mayor of the municipality, through an electric telecommunications line, to a computer used by the mayor of the other municipality who is the counterparty; provided, however, that this does not apply in a case specified by Ministry of Internal Affairs and Communications Order.

When the election administration commission of a municipality has made a registration in the pollbook under the provisions of Article 22, paragraph (1) or (3), Article 24, paragraph (2), or Article 26 of the Public Offices Election Act (Act No. 100 of 1950), or has deleted a registration from the pollbook under the provisions of that paragraph or Article 28 of that Act, the commission must, without delay, notify the mayor of the municipality to that effect.

The mayor of the municipality may, when the mayor finds it necessary, re-prepare the certificates of residence.

The State or an organ of a local public entity may, if it is necessary for the performance of affairs specified by laws and regulations, request the mayor of a municipality to have an employee of the State or the organ of the local public entity who is designated by the State or the organ of the local public entity inspect the copy of the part of the basic resident register kept by that municipality that relates to the matters listed in Article 7, items (i) to (iii) and item (vii) (for the matters listed in that item, the address; the same applies hereinafter in this paragraph) (or, for a municipality that has prepared the basic resident register by preparing certificates of residence by means of a magnetic disk under the provisions of Article 6, paragraph (3), a document stating the matters listed in Article 7, items (i) to (iii) and item (vii) among the matters recorded in that basic resident register; hereinafter referred to in this Article, the following Article, and Article 50 as the "partial copy of the Basic Resident Register").

A request under the provisions of the preceding paragraph must be made by clarifying the following matters, as specified by Ministry of Internal Affairs and Communications Order.

The name of the State or the organ of the local public entity making the request

The reason for the request (or, if the request relates to a criminal investigation or it is otherwise difficult, due to special circumstances, to clarify the reason for the request given the nature of the affairs concerned (referred to in the following paragraph as a "request for a criminal investigation, etc."), a statement that the request is necessary for the performance of affairs specified by laws and regulations, and the name of the laws and regulations that are the basis for it)

The title of the position and the name of the person who is to inspect the partial copy of the Basic Resident Register

In addition to the matters listed in the preceding three items, matters specified by Ministry of Internal Affairs and Communications Order

The mayor of the municipality is to publish, at least once each year, regarding the status of inspection of the partial copy of the Basic Resident Register relating to a request under the provisions of paragraph (1) (excluding one relating to a request for a criminal investigation, etc.), the name of the State or the organ of the local public entity that made the request, an outline of the reason for the request, and other matters specified by Ministry of Internal Affairs and Communications Order.

The mayor of the municipality may, if there is a request stating that inspecting the partial copy of the Basic Resident Register is necessary in order to carry out an activity listed below, and the mayor finds the request to be reasonable, have the partial copy of the Basic Resident Register inspected, to the extent necessary for that activity, by the person making the request (hereinafter referred to in this Article and Article 50 as the "person making the request") or a person designated by that person, if the person making the request is an individual, or by an officer, employee, or member of the juridical person (including, in the case of a joint request made together with another juridical person, an officer, employee, or member of that other juridical person) who is designated by the juridical person, if the person making the request is a juridical person (including an association or foundation without juridical personality that has a designated representative or administrator; the same applies in this Article and Article 12-3, paragraph (4)).

The conduct of a statistical survey, public opinion poll, academic research, or other research or study that is found, in light of criteria specified by the Minister for Internal Affairs and Communications, to have a high degree of public interest

The conduct of an activity, conducted by a public organization, that contributes to the improvement of the welfare of local residents and is found to have a high degree of public interest

The conduct of a confirmation of residential relationship carried out for a purpose other than profit-making, that the mayor of the municipality specifies as a confirmation of residential relationship due to the filing of a lawsuit or other special circumstances

A request under the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

The name and address of the person making the request (in the case where the person making the request is a juridical person, its name, the name of its representative or administrator, and the location of its principal office)

The purpose of use of the information learned through inspection of the partial copy of the Basic Resident Register (hereinafter referred to as "inspected information" in this Article and Article 50)

The name and address of the person who inspects the partial copy of the Basic Resident Register (hereinafter referred to as "inspector" in this Article and Article 50)

The method of managing the inspected information

In the case where the person making the request is a juridical person, the scope of the officers, employees or members of that juridical person who handle the inspected information

In the case of a request pertaining to the activity listed in item (i) of the preceding paragraph, the handling of the results of the research or study

In addition to the matters listed in the preceding items, matters specified by Order of the Ministry of Internal Affairs and Communications

Where a person making the request who is an individual finds it necessary, in order to achieve the purpose of use listed in item (ii) of the preceding paragraph (hereinafter referred to as "purpose of use" in this Article and Article 50), to have a person other than that person making the request and the inspector handle the inspected information, that person making the request may, when making the request under paragraph (1), notify the mayor of the municipality of that fact and of the name and address of the person designated by that person making the request as a person to handle the inspected information.

The mayor of the municipality who has received a notification under the provision of the preceding paragraph may, when he or she finds that there are reasonable grounds for the notification, approve the notification. In this case, the person making the request who has received the approval may have the person designated by that person making the request (limited to a person who has received the approval; hereinafter referred to as "person designated by an individual applicant to handle inspected information" in this Article and Article 50) handle the inspected information.

A person making the request who is a juridical person must not have a person other than the inspector and a person designated by that person making the request from among those falling within the scope listed in item (v) of paragraph (2) (hereinafter referred to as "person designated by a corporate applicant to handle inspected information" in this Article and Article 50) handle the inspected information.

The person making the request must take the measures necessary for the prevention of leakage of the inspected information by the inspector, the person designated by an individual applicant to handle inspected information or the person designated by a corporate applicant to handle inspected information, and for other appropriate management of the inspected information.

The person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information must not, without obtaining the prior consent of the person concerned, use the inspected information for a purpose other than the purpose of use, or provide it to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

The mayor of the municipality may, in the case where the inspector or the person making the request has inspected, or caused another person to inspect, the partial copy of the Basic Resident Register under paragraph (1) by deception or other wrongful means, or in the case where the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information has violated the provision of the preceding paragraph, when he or she finds it necessary to protect the rights and interests of an individual, recommend to the person making the request pertaining to that inspected information, the person who inspected or caused another person to inspect it, or the person who committed that violation, that the person take measures to prevent the inspected information from being used for a purpose other than the purpose of use, or from being provided to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

The mayor of the municipality may, in the case where a person who has received a recommendation under the provision of the preceding paragraph has not taken the measures pertaining to that recommendation without justifiable grounds, when he or she finds that there is a risk of the rights and interests of an individual being unduly infringed, order that person to take the measures pertaining to that recommendation.

Notwithstanding the provisions of the preceding two paragraphs, the mayor of the municipality may, in the case where the inspector or the person making the request has inspected, or caused another person to inspect, the partial copy of the Basic Resident Register under paragraph (1) by deception or other wrongful means, or in the case where the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, or the person designated by a corporate applicant to handle inspected information has violated the provision of paragraph (7), when he or she finds it particularly necessary to take measures to prevent the rights and interests of an individual from being unduly infringed, order the person making the request pertaining to that inspected information, the person who inspected or caused another person to inspect it, or the person who committed that violation, to take measures to prevent the inspected information from being used for a purpose other than the purpose of use, or from being provided to a person, other than the person making the request, the inspector, the person designated by an individual applicant to handle inspected information, and the person designated by a corporate applicant to handle inspected information, who pertains to that inspected information.

The mayor of the municipality may, to the extent necessary for the enforcement of the provisions of this Article, have the person making the request make a necessary report.

The mayor of the municipality is to publish, at least once each year, the name of the person making the request (in the case where the person making the request is a juridical person, its name and the name of its representative or administrator), an outline of the purpose of use, and other matters specified by Order of the Ministry of Internal Affairs and Communications, concerning the status of the inspection of the partial copy of the Basic Resident Register (excluding that pertaining to the activity listed in item (iii) of that paragraph) pertaining to the request under paragraph (1).

A person recorded in the basic resident register kept by a municipality (including, in the case where the mayor of that municipality has prepared a certificate of residence on a household basis for the household to which that person belonged, a person excluded from that certificate of residence (excluding a person for whom all entries pertaining to that person were made due to an error of the mayor of the municipality, and that entry has been deleted); the same applies in paragraph (1) of the following Article) may request the mayor of that municipality to issue a copy of the certificate of residence pertaining to that person or to a person belonging to the same household as that person (in the case of a municipality that prepares its certificate of residence using a magnetic disk under the provision of Article 6, paragraph (3), a document stating the matters recorded in that certificate of residence; the same applies hereinafter), or a certificate concerning the matters entered in the certificate of residence (hereinafter referred to as "certificate of items stated in resident register").

A request under the provision of the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

The name and address of the person making that request

Where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the name and address of the person actually undertaking the request

The name of the person who is the subject of that request

In addition to the matters listed in the preceding three items, matters specified by Order of the Ministry of Internal Affairs and Communications

When making a request under the provision of paragraph (1), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting an Individual Number Card (meaning the Individual Number Card prescribed in Article 2, paragraph (7) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures; the same applies hereinafter) or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

In the case referred to in the preceding paragraph, where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the person actually undertaking the request must present or submit to the mayor of the municipality, by the method specified by Order of the Ministry of Internal Affairs and Communications, a document making clear that that person is undertaking the request at the request of the person making the request or under the provisions of laws and regulations.

The mayor of the municipality may, unless there is a special request, when a request has been made for the issuance of a copy of the certificate of residence prescribed in paragraph (1), issue the copy of the certificate of residence prescribed in that paragraph with all or part of the entries concerning the matters listed in Article 7, items (iv), (v), and (viii)-2 through (xiv) omitted.

The mayor of the municipality may refuse a request under the provision of paragraph (1) when it is clear that the request is for an improper purpose.

A person who intends to make a request under the provision of paragraph (1) may request the sending of a copy of the certificate of residence or a certificate of items stated in resident register prescribed in that paragraph, by mail or another method specified by Order of the Ministry of Internal Affairs and Communications.

An organ of the State or a local public entity may, when it is necessary for the performance of duties specified by laws and regulations, request the mayor of the municipality to issue a copy of the certificate of residence pertaining to a person recorded in the basic resident register kept by that municipality, with the entries of the matters listed in Article 7, item (viii)-2 and item (xiii) omitted, or a certificate of items stated in resident register concerning the matters listed in items (i) through (viii), items (ix) through (xii), and item (xiv) of the same Article.

A request under the provision of the preceding paragraph must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

The name of the organ of the State or the local public entity making that request

The title and name of the person actually undertaking the request

The name and address of the person who is the subject of that request

The reason for the request (in the case where the request relates to a criminal investigation or it is otherwise difficult, due to special circumstances, to make clear the reason for the request because of the nature of the duties, the fact that it is necessary for the performance of duties specified by laws and regulations and the name of the laws and regulations that form the basis for it)

In addition to the matters listed in the preceding items, matters specified by Order of the Ministry of Internal Affairs and Communications

When making a request under the provision of paragraph (1), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting a document showing that the person is an employee of the organ of the State or the local public entity, or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

The mayor of the municipality may, unless there is a special request, when a request has been made for the issuance of a copy of the certificate of residence prescribed in paragraph (1), issue the copy of the certificate of residence prescribed in that paragraph with all or part of the entries concerning the matters listed in Article 7, items (iv), (v), items (ix) through (xii), and item (xiv) omitted.

An organ of the State or a local public entity that intends to make a request under the provision of paragraph (1) may request the sending of a copy of the certificate of residence or a certificate of items stated in resident register prescribed in that paragraph, by mail or another method specified by Order of the Ministry of Internal Affairs and Communications.

The mayor of the municipality may, in addition to what is provided for under the provisions of the preceding two Articles, when there has been a request from a person listed in the following items, with regard to the basic resident register kept by that municipality, to the effect that a copy of the certificate of residence showing only the basic certified matters (meaning the matters listed in Article 7, items (i) through (iii) and items (vi) through (viii); hereinafter the same applies in this paragraph and paragraph (7)) or a certificate of items stated in resident register concerning the basic certified matters is necessary, and finds that request to be reasonable, issue that copy of the certificate of residence or certificate of items stated in resident register to the person making that request.

A person who needs to confirm the matters entered in a certificate of residence in order to exercise his or her own right or perform his or her own obligation

A person who needs to submit it to an organ of the State or a local public entity

A person, other than those listed in the preceding two items, who has a justifiable reason to use the matters entered in a certificate of residence

The mayor of the municipality may, in addition to what is provided for under the provisions of the preceding two Articles and the preceding paragraph, when there has been a request from a specified mandated professional, with regard to the basic resident register kept by that municipality, to the effect that a copy of the certificate of residence or a certificate of items stated in resident register prescribed in the preceding paragraph is necessary, on the ground that the client of the case or affairs entrusted to the specified mandated professional falls under a person listed in the items of that paragraph, and finds that request to be reasonable, issue that copy of the certificate of residence or certificate of items stated in resident register to that specified mandated professional.

The "specified mandated professional" prescribed in the preceding paragraph means an attorney (including a legal professional corporation and a joint corporation of attorneys and registered foreign lawyers), a judicial scrivener (including a judicial scrivener corporation), a land and house investigator (including a land and house investigator corporation), a certified public tax accountant (including a certified public tax accountant corporation), a labor and social security attorney (including a labor and social security attorney corporation), a patent attorney (including a patent attorney corporation), a maritime procedure agent, or an administrative scrivener (including an administrative scrivener corporation).

A request under paragraph (1) or paragraph (2) must be made in a manner that makes clear the following matters, as specified by Order of the Ministry of Internal Affairs and Communications.

The name and address of the person making the request (meaning a person who makes a request under paragraph (1) or paragraph (2); hereinafter the same applies in this Article) (in the case where the person making the request is a juridical person, its name, the name of its representative or administrator, and the location of its principal office)

Where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the name and address of the person actually undertaking the request

The name and address of the person who is the subject of that request

The purpose of use of the copy of the certificate of residence or the certificate of items stated in resident register prescribed in paragraph (1)

In the case of a request under paragraph (2), the qualification and type of duties of the specified mandated professional prescribed in the preceding paragraph with respect to the case or affairs entrusted to that professional, and the name of the client (in the case where the duties with respect to that entrusted case or affairs are representation duties concerning procedures for the resolution of a civil or administrative dispute in a court procedure or an out-of-court procedure, or other duties specified by Cabinet Order, the qualification and type of duties with respect to that case or affairs)

In addition to the matters listed in the preceding items, matters specified by Order of the Ministry of Internal Affairs and Communications

When making a request under paragraph (1) or paragraph (2), the person actually undertaking the request must make clear to the mayor of the municipality, by the method of presenting an Individual Number Card or by another method specified by Order of the Ministry of Internal Affairs and Communications, that the person actually undertaking the request is the person himself or herself.

In the case referred to in the preceding paragraph, where the person actually undertaking the request is the agent of the person making the request, or is otherwise a person different from the person making the request, the person actually undertaking the request must present or submit to the mayor of the municipality, by the method specified by Order of the Ministry of Internal Affairs and Communications, a document making clear that that person is undertaking the request at the request of the person making the request or under the provisions of laws and regulations.

Where a person making the request needs, in order to achieve the purpose of use set out in paragraph (4), item (iv), a copy of the certificate of residence showing all or part of the matters other than the basic certified matters (excluding the matters set out in Article 7, item (viii)-2 and item (xiii); the same applies in the rest of this paragraph), in addition to the basic certified matters, or a certificate of items stated in resident register stating all or part of the matters other than the basic certified matters, in addition to the basic certified matters, that person may, when making the request under paragraph (1) or paragraph (2), notify the mayor of the municipality to that effect.

Where the mayor of the municipality finds the request made under the preceding paragraph reasonable, the mayor may, in lieu of the copy of the certificate of residence or the certificate of items stated in resident register prescribed in paragraph (1), issue the copy of the certificate of residence or the certificate of items stated in resident register prescribed in the preceding paragraph.

A person intending to make the request under paragraph (1) or paragraph (2) may request that the copy of the certificate of residence or the certificate of items stated in resident register prescribed in paragraph (1) be sent by mail or another method specified by Ministerial Order.

A person recorded in the basic resident register may request the mayor of a municipality other than the mayor of the municipality that maintains the basic resident register in which that person is recorded (hereinafter in this Article referred to as the "mayor of the municipality of domicile") to issue a copy of the certificate of residence relating to that person or a person belonging to the same household as that person, from which the matters set out in Article 7, item (v), item (ix) through item (xii), and item (xiv) are omitted. In this case, the person making the request must, as specified by Ministerial Order, present an Individual Number Card or a document specified by Ministerial Order in making the request.

The mayor of the municipality that received the request under the preceding paragraph (hereinafter in this Article referred to as the "mayor of the issuing municipality") must notify the matters specified by Cabinet Order to the mayor of the municipality of domicile of the person who made the request under that paragraph.

The mayor of the municipality of domicile who received the notice under the preceding paragraph must notify the matters specified by Cabinet Order to the mayor of the issuing municipality.

The mayor of the issuing municipality who received the notice under the preceding paragraph is to, as specified by Cabinet Order, prepare a copy of the certificate of residence relating to the request under paragraph (1) and issue it to the person who made the request under that paragraph. In this case, the mayor of the issuing municipality may, unless a special request is made, issue the copy of the certificate of residence prescribed in that paragraph from which all or part of the matters set out in Article 7, item (iv), item (viii)-2, and item (xiii) are omitted.

The notice under paragraph (2) or paragraph (3) is to be given, as specified by Ministerial Order, by transmitting it via a telecommunications line from a computer used by the mayor of the issuing municipality or the mayor of the municipality of domicile to a computer used by the other party, the mayor of the municipality of domicile or the mayor of the issuing municipality.

Article 12, paragraph (2) (excluding item (ii)) and paragraph (6) apply mutatis mutandis to a request under paragraph (1). In this case, the term "the mayor of the municipality" in paragraph (6) of that Article is deemed to be replaced with "the mayor of the issuing municipality prescribed in Article 12-4, paragraph (2)".

Where the prefectural governor discovers, in managing or executing the governor's affairs, that there is an omission or erroneous entry in the basic resident register of a municipality within the area of the prefecture, or that there is an error or omission in the entries of a certificate of residence, the governor must, without delay, notify the mayor of the municipality that maintains the basic resident register to that effect.

A commission of a municipality (meaning a commission prescribed in Article 138-4, paragraph (1) of the Local Autonomy Act (Act No. 67 of 1947); the same applies in Article 20-3) must, where it finds, in managing or executing its affairs, that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, notify the mayor of the municipality to that effect without delay.

Where the mayor of the municipality discovers, through managing and executing the mayor's affairs, or through a notice or notification given under Article 10 or the preceding two Articles, or an investigation under Article 34, paragraph (1) or paragraph (2), that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, the mayor must take the measures necessary to ensure accurate entries in the basic resident register, including demanding that the person under obligation to give notification do so.

A person recorded in the basic resident register may, where that person finds that there is an error or omission in the entries of a certificate of residence relating to that person or a person belonging to the same household as that person, notify the mayor of the municipality that maintains the basic resident register in which that person is recorded to that effect.

Registration in the pollbook is to be made for a person recorded in the basic resident register, or a person who had been recorded in the basic resident register and has the right to vote, as prescribed in Article 21, paragraph (2) of the Public Offices Election Act (Act No. 100 of 1950).

Where the mayor of the municipality has made an entry, etc. in a certificate of residence under Article 8, the mayor must, without delay, notify the election administration commission of that municipality of the matters relating to registration in the pollbook among the entry, etc. in the certificate of residence.

The election administration commission of the municipality must endeavor to ensure that the matters notified under the preceding paragraph are not used for a wrongful purpose.

Where the mayor of the municipality has deleted a certificate of residence (in the case of a certificate of residence prepared by household unit, the entire certificate) or has re-prepared a certificate of residence, the mayor must remove the deleted certificate of residence or the certificate of residence prior to re-preparation (hereinafter collectively referred to as a "removed certificate of residence") from the basic resident register, file it separately, and preserve it as the register of removed certificates of residence.

In a municipality that prepares certificates of residence using a magnetic disk under Article 6, paragraph (3), the municipality may accumulate removed certificates of residence prepared using a magnetic disk and treat them as the register of removed certificates of residence.

In a removed certificate of residence, in addition to the matters that had been entered in the certificate of residence relating to that removed certificate of residence, an entry is made (or, for a removed certificate of residence prepared using a magnetic disk under paragraph (2) of the preceding Article, a record is made; the same applies below) of the reason for deleting that certificate of residence (in the case of moving out (meaning moving one's domicile outside the area of a municipality; the same applies below), the fact that it was deleted due to moving out and the address of the destination of the move) and the date on which that reason arose (in the case where the certificate of residence was deleted based on a notification under Article 24, the scheduled date of moving out), or of the fact that it was re-prepared and the date of that re-preparation.

The mayor of the municipality who has received a notice under Article 9, paragraph (1) makes an entry, in the removed certificate of residence relating to that notice, to the effect that the person has moved out.

A person entered in a removed certificate of residence preserved by a municipality may request the mayor of the municipality to issue a copy of the removed certificate of residence relating to that person (in a municipality that prepares removed certificates of residence using a magnetic disk under Article 15-2, paragraph (2), a document stating the matters recorded in that removed certificate of residence; the same applies in the following paragraph and paragraph (3), and in Article 46, item (ii)) or a certificate concerning the matters entered in the removed certificate of residence (referred to as a "certificate of items stated in removed certificate of residence" in the following paragraph and paragraph (3), and in that item).

Where it is necessary for the performance of affairs specified by laws and regulations, the State or an organ of a local public entity may request the mayor of the municipality to issue a copy of a removed certificate of residence preserved by that municipality, from which the matters set out in Article 7, item (viii)-2 and item (xiii) are omitted, or a certificate of items stated in removed certificate of residence relating to the matters set out in Article 7, item (i) through item (viii), item (ix) through item (xii), and item (xiv), and other matters specified by Cabinet Order.

In addition to the provisions of the preceding two paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a person listed below an application stating that a copy of the removed certificate of residence showing only the basic certified matters of a removed certificate of residence (meaning the matters listed in Article 7, items (i) through (iii) and items (vi) through (viii) and other matters specified by Cabinet Order; hereinafter the same applies in this paragraph), or a certificate of items stated in removed certificate of residence relating to the basic certified matters of a removed certificate of residence, is necessary, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in removed certificate of residence to the person making the application.

A person who needs to confirm the matters entered in the removed certificate of residence in order to exercise their own right or perform their own duty

A person who needs to submit it to an organ of the State or of a local public entity

A person who, in addition to those listed in the preceding two items, has a proper reason to use the matters entered in the removed certificate of residence

In addition to the provisions of the preceding three paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a specified mandated professional prescribed in Article 12-3, paragraph (3) an application stating that a copy of the removed certificate of residence or a certificate of items stated in a removed certificate of residence prescribed in the preceding paragraph is necessary, on the ground that the client in the matter or affairs entrusted to the specified mandated professional falls under a person listed in the items of the preceding paragraph, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in a removed certificate of residence to the specified mandated professional.

With respect to a person who has a registered domicile within the area of the municipality, the mayor of the municipality must prepare a family register supplement by unit of the family register.

The mayor of the municipality may, as specified by Cabinet Order, prepare the family register supplement referred to in the preceding paragraph using a magnetic disk.

The following matters are to be entered in a family register supplement (in the case of a family register supplement prepared using a magnetic disk under paragraph (2) of the preceding Article, recorded; the same applies hereinafter):

Identification of the family register

Name

Kana reading of the name

Address (in the case of a person who is not recorded in the basic resident register of any municipality because of having made the notification under Article 24 stating the intention of moving out of Japan (referred to as "notification of moving out of Japan" in the following item and item (vii); such a person is hereinafter referred to as "person who has moved out of Japan"), the fact of being a person who has moved out of Japan)

The date on which the address was set (in the case of a person who has moved out of Japan, the scheduled date of moving out entered in that person's notification of moving out of Japan)

Date of birth

Sex

The resident record code entered in the certificate of residence (in the case of a person who has moved out of Japan, the resident record code that was entered in the certificate of residence deleted as a result of that person's notification of moving out of Japan having been made; the same applies in Article 30-37 and Article 30-38)

In addition to the matters listed in the preceding items, matters specified by Cabinet Order

In a family register supplement, in addition to the matters prescribed in the preceding Article, for a person registered in the overseas electoral register under Article 30-6, paragraph (1) of the Public Offices Election Act, a person for whom a transfer of registration to the overseas electoral register (meaning a transfer of registration to the overseas electoral register prescribed in Article 30-2, paragraph (3) of that Act; hereinafter the same applies in this Article) has been made under paragraph (2) of that Article, and a person registered in the overseas referendum voter register under Article 37, paragraph (1) of the Act on Procedures for Amendment of the Constitution of Japan (Act No. 51 of 2007), that fact and the name of the municipality where the registration or the transfer of registration to the overseas electoral register was made must be entered.

When the election administration commission of a municipality has registered a person in the overseas electoral register under Article 30-6, paragraph (1) of the Public Offices Election Act, has made a transfer of registration to the overseas electoral register under paragraph (2) of that Article, or has canceled a person's registration in the overseas electoral register under Article 30-11 of that Act, or has registered a person in the overseas referendum voter register under Article 37, paragraph (1) of the Act on Procedures for Amendment of the Constitution of Japan, or has canceled a person's registration in the overseas referendum voter register under Article 42 of that Act, the commission must, without delay, notify that fact to the mayor of the municipality of the registered domicile of the person for whom the registration or the transfer of registration to the overseas electoral register was made, or whose registration was canceled.

An entry, deletion, or amendment of an entry in a family register supplement (referred to in Article 30-41, paragraph (1) as "entry, etc. in a family register supplement") is to be done ex officio.

When the mayor of the municipality of address has made an entry, etc. in a certificate of residence, and an amendment of an entry in the family register supplement should be made at the municipality of the registered domicile, the mayor of the municipality of address must, without delay, notify the matters to be amended to the mayor of the municipality of the registered domicile.

When the matters notified under the preceding paragraph do not match the entry or record in the family register, the mayor of the municipality of the registered domicile must, without delay, notify that fact to the mayor of the municipality of address.

When the registered domicile has been transferred from one municipality to another, the mayor of the municipality of the former registered domicile must, without delay, notify the matters entered in the family register supplement to the mayor of the municipality of the new registered domicile.

The notice given under the preceding three paragraphs is to be given by transmission from a computer used by the mayor of the municipality through a telecommunications line to a computer used by the other mayor of the municipality that is the recipient, as specified by Ministry of Internal Affairs and Communications Order (for a notice given under the preceding two paragraphs, a Ministry of Internal Affairs and Communications and Ministry of Justice Order; the same applies below in this paragraph); provided, however, that this does not apply in a case specified by Ministry of Internal Affairs and Communications Order.

If the mayor of the municipality finds it necessary, the mayor may remake the family register supplement.

If the mayor of the municipality of the registered domicile receives a notice under Article 21-2, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including as applied mutatis mutandis under Article 26 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures) (limited to a notice given where the information provider or the information provider concerned with operations under an ordinance prescribed in Article 19, item (viii) or item (ix) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures is the Minister of Justice referred to in Article 9, paragraph (3) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures), the mayor is to provide the matters listed in Article 17, item (ii), item (iii), item (v) and item (vi) that are recorded on the family register supplement of the person to whom the notice pertains to the Japan Agency for Local Authority Information Systems (hereinafter referred to as "the Agency"), as specified by Cabinet Order.

A person recorded on a family register supplement kept by a municipality (including a person removed from that family register supplement (excluding a person for whom the entire entry relating to that person was made in error by the mayor of the municipality and that entry has been deleted); the same applies in the following paragraph), or that person's spouse, lineal ascendant, or lineal descendant, may request the mayor of that municipality to issue a copy of the family register supplement pertaining to those persons (for a municipality that prepares a family register supplement using a magnetic disk under Article 16, paragraph (2), a document stating the matters recorded on that family register supplement; the same applies in the following paragraph, paragraph (3), and Article 46, item (ii)).

If it is necessary for the performance of affairs specified by laws and regulations, an organ of the State or of a local public entity may request the mayor of the municipality to issue a copy of the family register supplement pertaining to a person recorded on a family register supplement kept by that municipality, which omits the statement of the matters listed in Article 17, item (vii).

In addition to what is provided for in the preceding two paragraphs, if a person listed in the following items makes a request stating that, with respect to a family register supplement kept by the municipality, a copy of the family register supplement showing only the matters listed in Article 17, items (ii) through (vi) is necessary, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the family register supplement to the person making the request.

A person who needs to confirm the matters recorded on a family register supplement in order to exercise the person's own right or perform the person's own obligation;

A person who needs to submit it to an organ of the State or of a local public entity;

In addition to the persons listed in the preceding two items, a person who has a legitimate reason to use the matters recorded on a family register supplement.

In addition to what is provided for in the preceding three paragraphs, if a specified mandated professional prescribed in Article 12-3, paragraph (3) makes a request, on the ground that the client of a case or affairs that the specified mandated professional has been entrusted with falls under a person listed in any item of the preceding paragraph, stating that a copy of the family register supplement prescribed in that paragraph is necessary, with respect to a family register supplement kept by the municipality, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the family register supplement to that specified mandated professional.

If, in managing or executing the prefectural governor's affairs, the prefectural governor becomes aware that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement kept by a municipality within the area of the prefecture, the prefectural governor must promptly notify the mayor of the municipality to that effect.

If, in managing or executing its affairs, the commission of the municipality finds that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement, the commission must promptly notify the mayor of the municipality to that effect.

If the mayor of the municipality becomes aware that there is an omission, erroneous entry, clerical error, or omission in an entry in a family register supplement, through managing and executing the mayor's affairs, or through a notice or notification under Article 17-2, paragraph (2) or the preceding two Articles, the mayor must take the measures necessary to ensure the accurate recording of the family register supplement, including confirmation with the mayor of the municipality of the address.

If a person recorded on a family register supplement becomes aware that there is a clerical error or omission in an entry in the family register supplement pertaining to the person or the person's spouse, lineal ascendant, or lineal descendant, the person may notify the mayor of the municipality that keeps the family register supplement on which that person is recorded, to that effect.

If the mayor of the municipality has deleted a family register supplement in full, or has remade a family register supplement, the mayor must file the deleted family register supplement or the family register supplement before the remaking (collectively referred to below as a "removed family register supplement") and preserve it as a file of removed family register supplements.

For a municipality that prepares a family register supplement using a magnetic disk under Article 16, paragraph (2), the municipality may accumulate the removed family register supplements prepared using a magnetic disk, and treat them as a file of removed family register supplements.

On a removed family register supplement, in addition to the matters that had been recorded on the family register supplement pertaining to that removed family register supplement, an entry must be made stating that the family register supplement has been deleted and the date of the deletion, or that it has been remade and the date of the remaking (for a removed family register supplement prepared using a magnetic disk under paragraph (2) of the preceding Article, a record must be made instead of an entry; the same applies below).

A person recorded on a removed family register supplement preserved by a municipality, or that person's spouse, lineal ascendant, or lineal descendant, may request the mayor of the municipality to issue a copy of the removed family register supplement pertaining to those persons (for a municipality that prepares a removed family register supplement using a magnetic disk under Article 21, paragraph (2), a document stating the matters recorded on that removed family register supplement; the same applies in the following paragraph, paragraph (3), and Article 46, item (ii)).

If it is necessary for the performance of affairs specified by laws and regulations, the State or an organ of a local public entity may request the mayor of the municipality to issue a copy of the removed family register supplement preserved by that municipality, which omits the statement of the matters listed in Article 17, item (vii).

In addition to what is provided for in the preceding two paragraphs, if a person listed in the following items makes a request stating that, with respect to a removed family register supplement preserved by the municipality, a copy of the removed family register supplement showing only the matters listed in Article 17, items (ii) through (vi) is necessary, and the mayor of the municipality finds the request to be reasonable, the mayor may issue that copy of the removed family register supplement to the person making the request.

A person who needs to confirm the matters entered in a removed family register supplement in order to exercise the person's own right or perform the person's own obligation

A person who needs to submit it to the State or an organ of a local public entity

A person who, in addition to the persons listed in the preceding two items, has a legitimate reason to use the matters entered in a removed family register supplement

In addition to what is provided for in the preceding three paragraphs, when a specified mandated professional prescribed in Article 12-3, paragraph (3) makes an application to the effect that a copy of a removed family register supplement prescribed in that paragraph is necessary, on the ground that the client of a case or affairs entrusted to the professional falls under a person listed in any of the items of the preceding paragraph, and the mayor of the municipality finds the application to be reasonable, the mayor of the municipality may issue a copy of a removed family register supplement kept by the relevant municipality to that specified mandated professional.

All notifications of a change in status as a resident are to be made by way of the notifications provided for in this Chapter and Chapter IV-4.

A person who has moved in (meaning to newly set a domicile within the area of a municipality, excluding the case of doing so by reason of birth; hereinafter the same applies in this Article and Article 30-46) must notify the mayor of the municipality, within fourteen days from the day of moving in, of the matters listed below (for a person who has never been recorded in the basic resident register of any municipality, the matters listed in items (i) through (v) and (vii)).

Name

Address

Date of moving in

Previous domicile

If a person is a householder, an indication to that effect; if a person is not a householder, the name of the householder and the relationship to the householder

The resident record code before moving in (meaning the resident record code that the mayor of the municipality who most recently made an entry in the certificate of residence of the person who has moved in most recently entered in that certificate of residence)

For a person who has moved in from outside Japan or another person specified by Cabinet Order, the matters specified by Cabinet Order in addition to the matters listed in the preceding items

A person who makes a notification under the preceding paragraph (excluding a person referred to in item (vii) of that paragraph) must make the notification under that paragraph accompanied by a document concerning a change of domicile as specified by Cabinet Order.

A person who has moved within a municipality (meaning to change one's domicile within the area of a single municipality; hereinafter the same applies in this Article) must notify the mayor of the municipality of the matters listed below within fourteen days from the day of the move within a municipality.

Name

Address

Date of the move within a municipality

Previous domicile

If a person is a householder, an indication to that effect; if a person is not a householder, the name of the householder and the relationship to the householder

A person who is to move out must notify the mayor of the municipality in advance of the person's name, the destination of the move, and the scheduled date of moving out.

In the case where a person who has been issued an Individual Number Card has made a moving-out notification (meaning a notification under the provisions of the preceding Article; hereinafter the same applies in this Article), the provisions of Article 22, paragraph (2) do not apply to the first moving-in notification (meaning the first notification under the provisions of Article 22, paragraph (1) that the person makes after the day of making that moving-out notification; hereinafter the same applies in this Article); provided, however, that this does not apply to a case specified by Cabinet Order.

In the case where another person who belongs to the same household as a householder who has been issued an Individual Number Card (hereinafter referred to in this paragraph and Article 26 as a "household member") and who has not been issued an Individual Number Card has made a moving-out notification, together with the moving-out notification concerning that householder that the householder makes, the provisions of Article 22, paragraph (2) do not apply to the first moving-in notification concerning the household member (meaning the first notification under Article 22, paragraph (1) that the household member makes after the day of making that moving-out notification, which the householder makes on behalf of the household member, together with the householder's own first moving-in notification concerning the householder, pursuant to Article 26, paragraph (1) or (2); hereinafter the same applies in this Article); provided, however, that this does not apply to a case specified by Cabinet Order.

The mayor of the municipality who has received a moving-out notification under the preceding two paragraphs must notify the matters specified by Cabinet Order to the mayor of the municipality pertaining to the destination of the move notified under the provisions of the preceding Article (hereinafter referred to in this Article as the "mayor of the intended destination municipality").

When a period specified by Cabinet Order has elapsed from the day of the notification under the preceding paragraph without a person who made a moving-out notification under paragraph (1) or (2) making the first moving-in notification or the first moving-in notification concerning a household member (referred to in the following paragraph as the "first moving-in notification, etc.") to the mayor of the intended destination municipality, the mayor of the intended destination municipality must erase the matters notified under that paragraph.

In the case where the mayor of the municipality who received the first moving-in notification, etc. (hereinafter referred to in this Article as the "mayor of the destination municipality") has not received the notification under paragraph (3), or has erased the matters notified under that paragraph pursuant to the preceding paragraph, the mayor of the destination municipality must notify the mayor of the municipality who received the moving-out notification pertaining to that first moving-in notification, etc. (hereinafter referred to in this Article as the "mayor of the municipality of departure") to the effect that the first moving-in notification, etc. has been received.

When there has been a notification under the preceding paragraph, the mayor of the municipality of departure must notify the mayor of the destination municipality of the matters prescribed in paragraph (3).

The notification under paragraph (3) is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality that received the moving-out notification under paragraph (1) or (2), via a telecommunications line, to the computer used by the mayor of the intended destination municipality, the counterparty; and the notification under the preceding two paragraphs is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the destination municipality or the mayor of the municipality of departure, via a telecommunications line, to the computer used by the mayor of the municipality of departure or the mayor of the destination municipality, the counterparty, respectively.

Except in the cases under Article 22, paragraph (1) and Article 23, a person whose household to which the person belongs, or whose householder, has changed (excluding a person specified by Cabinet Order) must notify the mayor of the municipality of the person's name, the matters that have changed, and the date of the change, within fourteen days from the day of the change.

A householder may, on behalf of a household member, make a notification under the provisions of this Chapter or Chapter IV-4.

When a household member is unable to make a notification under the provisions of this Chapter or Chapter IV-4, the householder must make that notification on behalf of the household member.

A notification under the provisions of this Chapter or Chapter IV-4 must be made in writing, as specified by Cabinet Order.

When a notification under the provisions of this Chapter or Chapter IV-4 is made, the mayor of the municipality is to request the person who is actually performing the notification to present or submit documents showing the person's name and other matters specified by Ministry of Internal Affairs and Communications Order that are necessary to identify the person who is actually performing the notification, or to explain those matters, in order to confirm whether the person who is actually performing the notification is the person in question, as specified by Ministry of Internal Affairs and Communications Order.

In the case referred to in the preceding paragraph, when the person who is actually performing the notification is an agent of the person making the notification or is otherwise a person different from the person making the notification (excluding a case where the person who is actually performing the notification belongs to the same household as the person making the notification), the mayor of the municipality is to request the person who is actually performing the notification to present or submit documents showing the matters necessary to make clear that the person is performing the notification at the request of the person making the notification or pursuant to the provisions of laws and regulations, or to explain those matters, as specified by Ministry of Internal Affairs and Communications Order.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under National Health Insurance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under latter-stage elderly medical care, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under Long-Term Care Insurance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is an insured person under National Pension, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order that certify that person's qualification and other necessary matters.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is a person receiving Child Allowance, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order concerning that person's eligibility to receive the allowance.

When a person who is to make a notification under the provisions of this Chapter or Chapter IV-4 is a person who receives the distribution of rice, that person is to additionally state, on the document pertaining to that notification, the matters specified by Cabinet Order concerning the distribution of rice.

The Agency is to designate, for each mayor of a municipality, the resident record codes that the mayor of the municipality may enter in a certificate of residence, and notify the mayor of the municipality of the codes, as specified by Ministry of Internal Affairs and Communications Order.

When the Agency designates a resident record code under the provisions of the preceding paragraph, the Agency must ensure that the resident record code designated to the mayor of the municipality does not duplicate a resident record code designated before that designation.

Except in the case prescribed in the following paragraph, when the mayor of the municipality makes an entry in a certificate of residence, the mayor is to enter the resident record code most recently entered in that certificate of residence by the mayor of the municipality who most recently made an entry in the certificate of residence of the person pertaining to that entry.

When the mayor of the municipality makes an entry in a certificate of residence for a person who is to be newly recorded in the basic resident register of that municipality, if that person has never been recorded in the basic resident register of any municipality, the mayor is to enter in the certificate of residence pertaining to that person one resident record code selected from among the resident record codes designated by the Agency under Article 30-2, paragraph (1). In this case, the mayor of the municipality is to select and enter a resident record code that is different from the resident record codes entered in the certificates of residence pertaining to persons other than the person pertaining to that entry.

When the mayor of the municipality has entered a resident record code pursuant to the preceding paragraph, the mayor must promptly notify the person pertaining to that entry, in writing, of that fact and of the resident record code.

A person recorded in the basic resident register may request the mayor of the municipality that keeps the basic resident register in which that person is recorded to change the entry of the resident record code entered in the certificate of residence pertaining to that person.

A person who intends to make a request for change of entry of a resident record code under the preceding paragraph (hereinafter referred to in this Article as a "request for change") must submit a written request for change stating that fact and other matters specified by Ministry of Internal Affairs and Communications Order to the mayor of the municipality that keeps the basic resident register in which that person is recorded, as specified by Cabinet Order.

When a written request for change under the preceding paragraph has been submitted, the mayor of the municipality is to enter, in the certificate of residence pertaining to the person who made that request for change, one new resident record code selected from among the resident record codes designated by the Agency under Article 30-2, paragraph (1), in place of the resident record code previously entered in that certificate of residence. In this case, the mayor of the municipality is to select and enter a resident record code that is different from the resident record codes entered in the certificates of residence pertaining to persons other than the person pertaining to that entry.

When the mayor of the municipality has entered a new resident record code pursuant to the preceding paragraph, the mayor must promptly notify the person who made that request for change, in writing, of the fact that the entry of the resident record code has been changed and of the newly entered resident record code.

Beyond what is provided for in the preceding three Articles, the necessary matters concerning the entry of a resident record code are specified by Cabinet Order.

When the mayor of a municipality makes an entry in a certificate of residence, deletes a certificate of residence, or makes an amendment of an entry with respect to all or part of the matters listed in Article 7, items (i) through (iii), (vii), (viii)-2 and (xiii) (with respect to the matters listed in item (vii) of that Article, the domicile; hereinafter the same applies in this paragraph), the mayor is to notify the prefectural governor of the identity confirmation information pertaining to that entry, etc. in the certificate of residence (meaning the matters listed in items (i) through (iii), (vii), (viii)-2 and (xiii) of that Article entered in the certificate of residence (in the case where the certificate of residence has been deleted, these matters that were entered in that certificate of residence), and the matters specified by Cabinet Order concerning the entry, etc. in the certificate of residence; the same applies hereinafter).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality, via a telecommunications line, to the computer used by the prefectural governor.

The prefectural governor who has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the identity confirmation information that the prefectural governor retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "identity confirmation information retained by the prefectural governor"), is lost, the prefectural governor must take the measures necessary to recover that identity confirmation information retained by the prefectural governor.

The prefectural governor is to notify the Agency of the identity confirmation information pertaining to the notification under Article 30-6, paragraph (1).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the prefectural governor, via a telecommunications line, to the computer used by the Agency.

The Agency that has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the identity confirmation information that the Agency retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "identity confirmation information retained by the Agency"), is lost, the Agency must take the measures necessary to recover that identity confirmation information retained by the Agency.

When the Agency, in managing or performing its affairs, becomes aware that there is an error in identity confirmation information retained by the prefectural governor, the Agency is to report that fact to the prefectural governor who retains that identity confirmation information retained by the prefectural governor, without delay.

When the Agency has received a request from an organ of the State or a juridical person listed in the left-hand column of Appended Table 1 concerning the processing of affairs listed in the right-hand column of that table, the Agency is to provide, as specified by Cabinet Order, the identity confirmation information retained by the Agency other than the resident record code. However, with respect to an individual number, the Agency is to provide it only where the organ of the State or juridical person listed in the left-hand column of that table may use the individual number pursuant to Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When the Agency has received a request from the Digital Agency concerning the processing of affairs under the provisions of Article 21, paragraph (2) or Article 21-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including the cases where these provisions are applied mutatis mutandis under Article 26 of that Act), the Agency is to provide, as specified by Cabinet Order, the resident record code entered in the certificate of residence of the person pertaining to that request.

When the Agency has learned that an amendment of the entry of a resident record code has been made with respect to a certificate of residence in which is entered the resident record code provided under the preceding paragraph or Article 30-44-2, the Agency is to provide the resident record code before and after the amendment to the Digital Agency.

In the cases prescribed in the preceding two paragraphs, the Agency may use identity confirmation information retained by the Agency.

When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) through (iii), excluding the resident record code) to the mayor of a municipality, or another executive body of a municipality, within the area of the prefecture (hereinafter referred to as the "notifying prefecture") of which the prefectural governor who gave notice of identity confirmation information under Article 30-7, paragraph (1) has general control; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the mayor or other executive body of the municipality may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, from the mayor of a municipality within the area of the notifying prefecture, or another executive body of a municipality within that area, that is listed in the left-hand column of Appended Table 2, concerning the handling of affairs listed in the right-hand column of that table.

When there has been a request from the mayor of a municipality within the area of the notifying prefecture, or another executive body of a municipality within that area, concerning the handling of affairs specified by Ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the mayor of a municipality within the area of the notifying prefecture concerning the handling of affairs relating to the issuance of an Individual Number Card to a person who has moved out of Japan, based on Article 17, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the mayor of a municipality within the area of the notifying prefecture concerning the handling of affairs relating to the basic resident register.

The provision of identity confirmation information retained by the Agency to the mayor of a municipality within the area of the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iv)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that mayor; provided, however, that this does not apply when there has been a special request.

When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) and (ii), excluding the resident record code) to the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the prefectural governor or other executive body of the prefecture may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, from the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture, that is listed in the left-hand column of Appended Table 3, concerning the handling of affairs listed in the right-hand column of that table.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture, concerning the handling of affairs specified by Ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture concerning the handling of affairs under Article 30-22, paragraph (2).

The provision of identity confirmation information retained by the Agency to the prefectural governor of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iii)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that prefectural governor; provided, however, that this does not apply when there has been a special request.

When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) through (iii), excluding the resident record code) to the mayor of a municipality, or another executive body of a municipality, within the area of a prefecture other than the notifying prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an individual number only where the mayor or other executive body of the municipality may use the individual number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, through the prefectural governor of a prefecture other than the notifying prefecture, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, that is listed in the left-hand column of Appended Table 4, concerning the handling of affairs listed in the right-hand column of that table.

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture, or another executive body of a municipality within that area, concerning the handling of affairs specified by Ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture concerning the handling of affairs relating to the issuance of an Individual Number Card to a person who has moved out of Japan, based on Article 17, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, through the prefectural governor of a prefecture other than the notifying prefecture, from the mayor of a municipality within the area of the prefecture, concerning the handling of affairs relating to the basic resident register.

The provision of identity confirmation information retained by the Agency to the mayor of a municipality within the area of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iv)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that mayor; provided, however, that this does not apply when there has been a special request.

When there has been a request, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor (excluding the resident record code and the individual number; hereinafter the same applies in this Article) to that mayor or other executive body of the municipality.

When there has been a request, from the prefectural governor of another prefecture, or another executive body of such a prefecture, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that prefectural governor or other executive body of the prefecture.

When there has been a request, through the prefectural governor of another prefecture, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that mayor or other executive body of the municipality.

When there has been a request, from the mayor of another municipality, or another executive body of such a municipality, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the mayor of the municipality is to, as specified by Ordinance, provide identity confirmation information (excluding the resident record code and the individual number) to that mayor or other executive body of the municipality.

When any of the following items applies, the prefectural governor may use identity confirmation information retained by the prefectural governor (excluding the resident record code; the same applies in the following paragraph and in paragraphs (2) and (3) of the following Article); provided, however, that, with respect to an individual number, the prefectural governor may use it only where the prefectural governor may use the individual number under Article 9, paragraph (1) or (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When performing the work listed in Appended Table V.

When performing work specified by Ordinance.

When performing work to which the individual to whom that identity confirmation information pertains has consented as to the use of the identity confirmation information.

When compiling statistical materials.

Where any of the following items applies, the prefectural governor is to provide identity confirmation information retained by the prefectural governor to the executive body of the prefecture other than the prefectural governor — as specified by Cabinet Order for the case listed in item (i), and as specified by Ordinance for the case listed in item (ii); provided, however, that individual numbers are to be provided only if the executive body of the prefecture may use individual numbers under Article 9, paragraph (1) or (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When the executive body of the prefecture other than the prefectural governor that is listed in the left-hand column of Appended Table VI has made a request concerning the processing of the work listed in the right-hand column of that Table.

When the executive body of the prefecture other than the prefectural governor that is specified by Ordinance has made a request concerning the processing of work specified by Ordinance.

The Agency may use identity confirmation information retained by the Agency for work under Article 30-42, paragraph (4) or Article 30-44-11, paragraph (3).

The Agency may use identity confirmation information retained by the Agency (excluding individual numbers) for work under Article 8, Article 11, Article 12, Article 13, Article 15, paragraph (2), Article 16-7, Article 16-10, Article 16-11, Article 16-14, paragraph (2), Article 18, paragraphs (4) and (5), Article 27, Article 30, Article 31, Article 34, paragraph (2), Article 35-7, Article 35-10, Article 35-14, paragraph (2), and Article 37, paragraph (3) of the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc. (Act No. 153 of 2002).

The Agency may use identity confirmation information retained by the Agency for work under Article 8, paragraph (2) and Article 16-2 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, and any other work, among the work processed by the Agency prescribed in Article 38-2, paragraph (1) of that Act, that is specified by Ministry of Internal Affairs and Communications Order.

The Agency is to provide identity confirmation information retained by the Agency, other than resident record codes, as specified by Cabinet Order, when it has received, from an organ of the State or a juridical person listed in the left-hand column of Appended Table I, the mayor of the municipality or other executive body of the municipality, or the prefectural governor or other executive body of a prefecture other than the notifying prefecture, being one that is specified by Ministry of Internal Affairs and Communications Order as a person processing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order among the quasi-statutory work (meaning work equivalent to the work listed in the right-hand column of each item of Appended Tables I to IV, in each item of Appended Table V, and in the right-hand column of each item of Appended Table VI (referred to as "work listed in the Appended Tables" in this paragraph), excluding work based on the provisions of an individual Act and limited to work for which the individual number may be used under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, whose nature is identical to that of the work listed in the Appended Tables, and which meets other criteria specified by Cabinet Order; the same applies hereinafter) (hereinafter referred to as a "handler of quasi-statutory work"), a request concerning the processing of that quasi-statutory work.

The prefectural governor may use identity confirmation information retained by the prefectural governor when performing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order, among the quasi-statutory work.

Where the prefectural governor has received a request concerning the processing of the quasi-statutory work from the executive body of the prefecture other than the prefectural governor, being one specified by Ministry of Internal Affairs and Communications Order as a person processing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order, among the quasi-statutory work, the prefectural governor is to provide identity confirmation information retained by the prefectural governor, as specified by Cabinet Order.

The Agency must, at least once each year, prepare a report on the status of the provision of identity confirmation information retained by the Agency and resident record codes under Article 30-9, Article 30-9-2, and paragraph (1) of the preceding Article (limited to the part concerning the provision of identity confirmation information retained by the Agency to a handler of quasi-statutory work (limited to an organ of the State or a juridical person listed in the left-hand column of Appended Table I; the same applies in Article 30-23, Article 30-28, paragraph (1), and Article 30-30, paragraph (2))), as specified by Ministry of Internal Affairs and Communications Order, and make the report public.

The Agency must establish Identity Confirmation Information Management Rules concerning the matters specified by Ministry of Internal Affairs and Communications Order in relation to the implementation of the work that the Agency is to process under this Chapter and Article 37, paragraph (2) (hereinafter referred to as "identity confirmation information processing work"), and obtain the approval of the Minister for Internal Affairs and Communications. The same applies when it intends to change these Rules.

The Minister for Internal Affairs and Communications may, when finding that the Identity Confirmation Information Management Rules approved under the preceding paragraph have become inappropriate for the proper and reliable implementation of the identity confirmation information processing work, order the Agency to change these Rules.

The Agency must, as specified by Ministry of Internal Affairs and Communications Order, keep and preserve books stating the matters specified by Ministry of Internal Affairs and Communications Order concerning the identity confirmation information processing work.

The Minister for Internal Affairs and Communications may, when finding it necessary to ensure the proper implementation of the identity confirmation information processing work, issue to the Agency any order necessary for supervision in relation to the implementation of the identity confirmation information processing work.

The Minister for Internal Affairs and Communications may, when finding it necessary to ensure the proper implementation of the identity confirmation information processing work, require the Agency to report as necessary on the status of the implementation of the identity confirmation information processing work, or have its officials enter the office of the Agency and inspect the status of the implementation of the identity confirmation information processing work, or its books, documents, or other objects.

An official who conducts an on-site inspection under the preceding paragraph must carry an identification card and present it when requested to do so by a related person.

The authority to conduct on-site inspections under paragraph (1) must not be construed as being vested for criminal investigation.

The Agency is to provide the prefectural governor with the necessary technical advice and provision of information concerning the computer processing (meaning the input, storage, editing, processing, correction, updating, retrieval, deletion, output, or other similar processing of information carried out using a computer; the same applies hereinafter) of identity confirmation information pertaining to the notice under Article 30-6, paragraph (1).

The prefectural governor is to carry out the necessary liaison and coordination among the municipalities within the area of the prefecture, concerning the transmission of identity confirmation information via a telecommunications line under Article 30-6, paragraph (2), and the processing of other affairs of a municipality prescribed in this Chapter.

The prefectural governor is to provide the necessary cooperation to the mayors of the municipalities within the area of the prefecture, so that accurate records concerning residents are made in the basic resident register.

The Agency must provide the necessary cooperation to the prefectural governor, so that accurate records concerning residents are made in the basic resident register of the municipalities within the area of the prefecture.

The Agency may collect a fee, in the amount specified with the approval of the Minister for Internal Affairs and Communications, from an organ of the State or a juridical person listed in the left-hand column of Appended Table 1, a handler of quasi-statutory work, or the Digital Agency, that makes a request prescribed in Article 30-9, Article 30-9-2, paragraph (1), or Article 30-15-2, paragraph (1).

When the prefectural governor carries out the computer processing, etc. (meaning computer processing, or preparatory work for the input of information, or the storage of a magnetic disk; the same applies hereinafter) of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), the prefectural governor must take the measures necessary for the prevention of leakage, loss and damage of that identity confirmation information and for other appropriate management of that identity confirmation information.

When the Agency carries out the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-7, paragraph (1), the Agency must take the measures necessary for the prevention of leakage, loss and damage of that identity confirmation information and for other appropriate management of that identity confirmation information.

The provisions of the preceding two paragraphs apply mutatis mutandis to the case where a person who has received entrustment (including entrustment through two or more tiers) from the prefectural governor or the Agency of the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1) or Article 30-7, paragraph (1) performs the entrusted work.

Except where the prefectural governor provides or uses identity confirmation information retained by the prefectural governor pursuant to Article 30-13, Article 30-15, paragraph (1) or (2), Article 30-15-2, paragraph (2) or (3), or Article 37, paragraph (2), the prefectural governor must not provide or use identity confirmation information pertaining to a notification under Article 30-6, paragraph (1).

Except where the Agency provides or uses identity confirmation information retained by the Agency or a resident record code pursuant to Article 30-9 through Article 30-12, Article 30-15, paragraphs (3) through (5), Article 30-15-2, paragraph (1), or Article 37, paragraph (2), the Agency must not provide or use identity confirmation information pertaining to a notification under Article 30-7, paragraph (1).

An official or former official of a municipality who is engaged in affairs concerning the computer processing, etc. of identity confirmation information, or an official or former official of a prefecture who is engaged in affairs concerning the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), must not divulge any secret concerning identity confirmation information, or any secret concerning the computer processing, etc. of identity confirmation information, that the person has come to know in connection with those affairs.

A person who has received entrustment (including entrustment through two or more tiers) from the mayor of a municipality or the prefectural governor of the computer processing, etc. of identity confirmation information, or of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), or an officer or employee of that person, or a person who was such a person, an officer, or an employee, must not divulge any secret concerning identity confirmation information, or any secret concerning the computer processing, etc. of identity confirmation information, that the person has come to know in connection with that entrusted work.

An officer or employee of the Agency (including a member of the Identity Confirmation Information Protection Committee prescribed in Article 25, paragraph (1) of the Act on the Japan Agency for Local Authority Information Systems (Act No. 29 of 2013)), or a person who held such a position, must not divulge any secret that the person has come to know in connection with identity confirmation information processing work.

A person who has received entrustment (including entrustment through two or more tiers) from the Agency of the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-7, paragraph (1), or an officer or employee of that person, or a person who was such a person, an officer, or an employee, must not divulge any secret concerning identity confirmation information, or any secret concerning the computer processing, etc. of identity confirmation information, that the person has come to know in connection with that entrusted work.

A person who is or was engaged in affairs concerning the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), carried out under entrustment (including entrustment through two or more tiers) from the prefectural governor, must not wantonly disclose to another person any matter learned in connection with those affairs, or use it for a wrongful purpose.

A person who is or was engaged in affairs concerning the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-7, paragraph (1), carried out under entrustment (including entrustment through two or more tiers) from the Agency, must not wantonly disclose to another person any matter learned in connection with those affairs, or use it for a wrongful purpose.

When the mayor of a municipality or another executive body of a municipality, the prefectural governor or another executive body of a prefecture, an organ of the State or a juridical person or a handler of quasi-statutory work listed in the left-hand column of Appended Table 1, that has received the provision of identity confirmation information pursuant to Article 30-9, Article 30-10 through Article 30-14, Article 30-15, paragraph (2), or Article 30-15-2, paragraph (1) or (3), or the Digital Agency that has received the provision of a resident record code pursuant to Article 30-9-2 (hereinafter referred to as a "recipient"), carries out the computer processing, etc. of the identity confirmation information or resident record code that it has received the provision of pursuant to these provisions (hereinafter referred to as "received identity confirmation information, etc."), the recipient must take the measures necessary for the prevention of leakage, loss and damage of the received identity confirmation information, etc. and for other appropriate management of that received identity confirmation information, etc.

The provisions of the preceding paragraph apply mutatis mutandis to the case where a person who has received entrustment (including entrustment through two or more tiers) from a recipient of the computer processing, etc. of received identity confirmation information, etc. performs the entrusted work.

A recipient is to use or provide received identity confirmation information, etc. within the scope necessary for the performance of the affairs that the recipient processes and for which the recipient is permitted, as provided for in this Act, to request the provision of identity confirmation information, etc. (meaning identity confirmation information or a resident record code; the same applies in paragraph (2) and paragraph (3) of the following Article) in connection with the processing of those affairs, and must not use or provide all or part of the received identity confirmation information, etc. for a purpose other than the processing of those affairs.

An official or former official of a municipality or a prefecture who is engaged in affairs concerning the computer processing, etc. of identity confirmation information that the mayor of the municipality or another executive body of the municipality, or the prefectural governor or another executive body of the prefecture, has received the provision of pursuant to Article 30-10 through Article 30-14, Article 30-15, paragraph (2), or Article 30-15-2, paragraph (1) or (3), must not divulge any secret concerning identity confirmation information, or any secret concerning the computer processing, etc. of identity confirmation information, that the person has come to know in connection with those affairs.

An official or former official of an organ of the State listed in the left-hand column of Appended Table 1, an officer or employee of a juridical person listed in that column or a person who held such a position, an officer or employee of a handler of quasi-statutory work or a person who held such a position, or an official or former official of the Digital Agency, who is engaged in affairs concerning the computer processing, etc. of identity confirmation information, etc. that the organ of the State, juridical person, or handler of quasi-statutory work listed in that column, or the Digital Agency, has received the provision of pursuant to Article 30-9, Article 30-9-2, or Article 30-15-2, paragraph (1), must not divulge any secret concerning identity confirmation information, etc., or any secret concerning the computer processing, etc. of identity confirmation information, etc., that the person has come to know in connection with those affairs.

A person who has received entrustment (including entrustment through two or more tiers) from a recipient of the computer processing, etc. of received identity confirmation information, etc., or an officer or employee of that person, or a person who was such a person, an officer, or an employee, must not divulge any secret concerning identity confirmation information, etc., or any secret concerning the computer processing, etc. of identity confirmation information, etc., that the person has come to know in connection with that entrusted work.

A person who is or was engaged in affairs concerning the computer processing, etc. of received identity confirmation information, etc., carried out under entrustment from a recipient (including entrustment through two or more tiers), must not wantonly disclose to another person any matter learned in connection with those affairs, or use it for a wrongful purpose.

Any person may request the prefectural governor or the Agency to disclose, in writing, the identity confirmation information pertaining to the person that is recorded on a magnetic disk under Article 30-6, paragraph (3) or Article 30-7, paragraph (3) (such "disclosure" includes, where no identity confirmation information pertaining to the person exists, notifying the person to that effect; the same applies below).

If there has been a request for disclosure under the preceding paragraph (hereinafter referred to in this paragraph and Article 30-33, paragraph (1) as a "request for disclosure"), the prefectural governor or the Agency must disclose, in writing, to the person who made the request for disclosure (hereinafter referred to in this paragraph and Article 30-33, paragraph (2) as the "person requesting disclosure") the identity confirmation information pertaining to that request for disclosure; provided, however, that if the person requesting disclosure consents, the disclosure may be made by a method other than in writing.

The disclosure under paragraph (2) of the preceding Article must be made within thirty days from the day on which the request for disclosure was accepted.

If the prefectural governor or the Agency is unable to make the disclosure within the period prescribed in the preceding paragraph due to difficulty in the administration of affairs or other justifiable grounds, the prefectural governor or the Agency must, within the period prescribed in that paragraph, notify the person requesting disclosure in writing of the reason why the disclosure cannot be made within the period set forth in that paragraph and of the time limit for the disclosure.

A person who requests the Agency to disclose the identity confirmation information pertaining to the person under Article 30-32, paragraph (1) must pay a fee in the amount specified by the Agency with the approval of the Minister for Internal Affairs and Communications.

If a person who has received disclosure under Article 30-32, paragraph (2) makes a request in writing for the correction, addition, or deletion of all or part of the content of the identity confirmation information pertaining to the disclosure, the prefectural governor or the Agency is to promptly conduct an investigation and notify the person who made the request of the result in writing.

The prefectural governor or the Agency must endeavor to appropriately and promptly handle complaints concerning the implementation of the affairs processed by the prefecture under the provisions of this Act (excluding Chapter III and the following Chapter) or the identity confirmation information processing work.

Except where necessary for the performance of affairs under the provisions of this Act, the mayor of the municipality must not demand that any person notify the mayor of a resident record code entered on a certificate of residence pertaining to a person other than a resident of that municipality.

Except where necessary for the performance of affairs under the provisions of this Act, the prefectural governor must not demand that any person notify the prefectural governor of a resident record code entered on a certificate of residence pertaining to that person or a person other than that person.

Except where necessary for the performance of affairs that the Agency is to process under the provisions of this Act, the Agency must not demand that any person notify the Agency of a resident record code entered on a certificate of residence pertaining to that person or a person other than that person.

Except where necessary for the performance of affairs that the Ministry of Internal Affairs and Communications processes and for which it is permitted, as provided for by this Act, to request the provision of a resident record code in connection with the processing of those affairs, the Ministry of Internal Affairs and Communications must not demand that any person notify the Ministry of Internal Affairs and Communications of a resident record code entered on a certificate of residence pertaining to that person or a person other than that person.

No person other than the mayor of a municipality, the prefectural governor, the Agency, or the Ministry of Internal Affairs and Communications (hereinafter referred to in this Article as "municipal mayors, etc.") may demand that a person other than a person belonging to the same household as that person (hereinafter referred to in this Article as a "third party") notify that person of a resident record code entered on a certificate of residence pertaining to that third party or to a person other than that third party.

No person other than municipal mayors, etc. may, in connection with an act that the person carries out in the course of business, demand that a third party who intends to make, or who makes, an offer to the person for a sale, a lease, an employment, or any other contract (hereinafter referred to in this paragraph as a "contract"), or a third party who has concluded a contract with the person, notify the person of a resident record code entered on a certificate of residence pertaining to that third party or to a person other than that third party.

No person other than municipal mayors, etc. may, in the course of business, compile a database (meaning a collection of information concerning a third party, including a resident record code entered on a certificate of residence pertaining to that third party, that is systematically organized so that such information can be searched for using a computer; the same applies below in this paragraph) in which resident record codes are recorded, where the information recorded in that database is scheduled to be provided to another person.

If an act in violation of the preceding two paragraphs has been committed, and the prefectural governor finds that there is a risk that the person who committed that act will further and repeatedly commit an act in violation of those provisions, the prefectural governor may recommend that the person who committed that act discontinue that act, or recommend that the person take the measures necessary to ensure that act is discontinued.

If a person who has received a recommendation under the preceding paragraph does not comply with the recommendation, the prefectural governor may, after hearing the opinion of the council of the prefecture prescribed in Article 30-40, paragraph (1), set a time limit and order that person to comply with the recommendation.

If the prefectural governor finds it necessary in connection with measures under paragraph (4) or paragraph (5) of the preceding Article, the prefectural governor may, to the extent found necessary, require a person for whom there is a reasonable ground sufficient to find that the person is in violation of paragraph (2) or paragraph (3) of that Article to report on necessary matters, or have the prefectural governor's official enter the office or place of business of a person for whom there is a reasonable ground sufficient to find that the person is in violation of those provisions, and inspect the books, documents, and other articles.

An official who conducts an on-site inspection under the preceding paragraph must carry a certificate showing the official's identity, and must present it if requested by a person concerned.

The authority to conduct on-site inspections under paragraph (1) must not be construed as being vested for criminal investigation.

A council concerning the protection of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1) (hereinafter referred to in this Article as the "prefectural council") is established in the prefecture.

The prefectural council, in addition to investigating and deliberating on matters placed under its authority by the provisions of this Act (excluding the following Chapter), may, in response to consultation by the prefectural governor, investigate and deliberate on matters concerning the protection of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1) in the relevant prefecture, and make recommendations to the prefectural governor concerning those matters.

The necessary matters concerning the organization and operation of the council of the prefecture are specified by Prefectural Ordinance.

When the mayor of a municipality makes an entry in a family register supplement, deletes a family register supplement, or effects the amendment of an entry with respect to all or part of the matters listed in Article 17, items (ii) through (iii) and (v) through (vii), the mayor is to notify the prefectural governor of the family register supplement identity confirmation information pertaining to that entry, etc. in a family register supplement (meaning the matters listed in items (ii) through (iii) and (v) through (vii) of that Article entered in the family register supplement (in the case where the family register supplement has been deleted, these matters that were entered in that family register supplement), and the matters specified by Cabinet Order concerning the entry, etc. in a family register supplement; the same applies hereinafter).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality, via a telecommunications line, to the computer used by the prefectural governor.

The prefectural governor who has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the family register supplement identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the family register supplement identity confirmation information that the prefectural governor retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "family register supplement identity confirmation information retained by the prefectural governor"), is lost, the prefectural governor must take the measures necessary to recover that family register supplement identity confirmation information retained by the prefectural governor.

The prefectural governor is to notify the Agency of the family register supplement identity confirmation information pertaining to the notification under Article 30-41, paragraph (1).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the prefectural governor, via a telecommunications line, to the computer used by the Agency.

The Agency that has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the family register supplement identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the family register supplement identity confirmation information that the Agency retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "family register supplement identity confirmation information retained by the Agency"), is lost, the Agency must take the measures necessary to recover that family register supplement identity confirmation information retained by the Agency.

When the Agency, in managing or performing its affairs, becomes aware that there is an error in family register supplement identity confirmation information retained by the prefectural governor, the Agency is to report that fact to the prefectural governor who retains that family register supplement identity confirmation information retained by the prefectural governor, without delay.

When the Agency has received a request from an organ of the State or a juridical person listed in the left-hand column of Appended Table 1 concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency other than the resident record code.

When the Agency has received a request from the Digital Agency concerning the processing of affairs under the provisions of Article 21, paragraph (2) or Article 21-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including the cases where these provisions are applied mutatis mutandis under Article 26 of that Act) that pertain to a person who has moved out of Japan, the Agency is to provide, as specified by Cabinet Order, the resident record code entered in the family register supplement of the person pertaining to that request. In this case, the Agency may use family register supplement identity confirmation information retained by the Agency.

When any of the following items applies, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the cases listed in items (i) and (ii)) to the mayor of a municipality or another executive body of a municipality within the area of the prefecture governed by the prefectural governor who gave the notification of family register supplement identity confirmation information under Article 30-42, paragraph (1) (hereinafter referred to as the "notifying prefecture for family register supplement information").

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, or another executive body of that municipality, that is listed in the left-hand column of Appended Table 2, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, or another executive body of that municipality, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, concerning the processing of affairs relating to a family register supplement.

The provision of family register supplement identity confirmation information retained by the Agency to the mayor of a municipality within the area of the notifying prefecture for family register supplement information, under the preceding paragraph (limited to the part concerning item (iii)), is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that mayor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.

When any of the following items applies, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the cases listed in items (i) and (ii)) to the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information or another executive body of such a prefecture.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of such a prefecture, that is listed in the left-hand column of Appended Table 3, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of such a prefecture, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information concerning the processing of affairs under Article 30-44-11, paragraph (2).

The provision of family register supplement identity confirmation information retained by the Agency to the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information under the preceding paragraph (limited to the part concerning item (iii)) is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that prefectural governor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.

If any of the following items applies, the Agency is to provide the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information or another executive body of that municipality with family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the case listed in item (i) or item (ii)), as specified by Cabinet Order.

When there has been a request, made via the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of that municipality, that is listed in the left-hand column of Appended Table 4, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of that municipality, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan;

When there has been a request, made via the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, concerning the processing of affairs relating to a family register supplement.

The provision of family register supplement identity confirmation information retained by the Agency to the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information under the preceding paragraph (limited to the part concerning item (iii)) is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that mayor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.

If any of the following items applies, the prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor (excluding the resident record code; the same applies in the following paragraph and Article 30-44-7, paragraph (2) and paragraph (3)).

When performing the affairs listed in Appended Table 5 (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When performing affairs specified by ordinance (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When performing affairs to which the person to whom that family register supplement identity confirmation information pertains has consented to the use of the family register supplement identity confirmation information (limited to a case of processing affairs pertaining to a person who has moved out of Japan);

When preparing statistical data (limited to data pertaining to a person who has moved out of Japan).

If any of the following items applies, the prefectural governor is to provide an executive body of that prefecture other than the prefectural governor with family register supplement identity confirmation information retained by the prefectural governor, as specified by Cabinet Order in the case listed in item (i), or as specified by ordinance in the case listed in item (ii).

When there has been a request from an executive body of that prefecture other than the prefectural governor that is listed in the left-hand column of Appended Table 6, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from an executive body of that prefecture other than the prefectural governor that is specified by ordinance, concerning the processing of affairs specified by ordinance that pertain to a person who has moved out of Japan.

The prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor (limited to the resident record code) for affairs under Article 30-15, paragraph (1) or paragraph (2), or Article 30-15-2, paragraph (2) or paragraph (3) (limited to a case of using or providing, under those provisions, the individual number of a person to whom the family register supplement identity confirmation information retained by the prefectural governor used or provided under the preceding two paragraphs or Article 30-44-7, paragraph (2) or paragraph (3) pertains).

If there has been a request from the prefectural governor concerning the processing of affairs under Article 30-6, paragraph (4), the Agency is to provide that prefectural governor with family register supplement identity confirmation information retained by the Agency, as specified by Cabinet Order.

The Agency may use family register supplement identity confirmation information retained by the Agency for affairs under Article 30-7, paragraph (4) or Article 30-22, paragraph (3).

The Agency may use family register supplement identity confirmation information retained by the Agency (limited to the resident record code) for affairs under Article 30-9, Article 30-10 through Article 30-12, or Article 30-15-2, paragraph (1) (limited to a case of providing, under those provisions, the individual number of a person to whom the family register supplement identity confirmation information retained by the Agency and provided under Article 30-44, the preceding three Articles, or paragraph (1) of the following Article pertains).

The Agency may use family register supplement identity confirmation information retained by the Agency for the processing of affairs under Article 8, Article 12, Article 13, Article 18, paragraph (3), Article 27, Article 30, Article 31, and Article 34, paragraph (2) of the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc., that pertain to a person who has moved out of Japan.

The Agency may use family register supplement identity confirmation information retained by the Agency for the processing of affairs, among the affairs processed by the Agency prescribed in Article 38-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that are specified by Ministry of Internal Affairs and Communications Order and that pertain to a person who has moved out of Japan.

If there has been a request from a handler of quasi-statutory work concerning the processing of quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (1) that pertains to a person who has moved out of Japan, the Agency is to provide the family register supplement identity confirmation information retained by the Agency other than the resident record code, as specified by Cabinet Order.

When performing quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (2) (limited to a case of processing affairs pertaining to a person who has moved out of Japan), the prefectural governor may use family register supplement identity confirmation information retained by the prefectural governor.

If there has been a request from a person specified by Ministry of Internal Affairs and Communications Order prescribed in Article 30-15-2, paragraph (3) concerning the processing of quasi-statutory work specified by Ministry of Internal Affairs and Communications Order prescribed in that paragraph that pertains to a person who has moved out of Japan, the prefectural governor is to provide family register supplement identity confirmation information retained by the prefectural governor.

The Agency must, at least once each year, prepare a report on the status of the provision of family register supplement identity confirmation information and resident record codes under Article 30-44, Article 30-44-2, and paragraph (1) of the preceding Article (limited to the part concerning the provision of family register supplement identity confirmation information retained by the Agency to a handler of quasi-statutory work (limited to an organ of the State or a juridical person listed in the left-hand column of Appended Table 1; the same applies in Article 30-44-12)), as specified by Ministry of Internal Affairs and Communications Order, and publish it.

The provisions of Article 30-17 to Article 30-20 apply mutatis mutandis to affairs that the Agency is to process under the provisions of this Chapter.

The Agency is to carry out, for prefectural governors, the technical advice and provision of information necessary in connection with the computer processing of family register supplement identity confirmation information relating to a notification under the provisions of Article 30-41, paragraph (1).

The prefectural governor is to carry out the liaison and coordination necessary among the municipalities within the area of the prefecture, in connection with the transmission of family register supplement identity confirmation information through an electric telecommunications line under the provisions of Article 30-41, paragraph (2), and the processing of other affairs of municipalities prescribed in this Chapter.

The prefectural governor is to provide the mayors of the municipalities within the area of the prefecture with the cooperation necessary to ensure that accurate records are made in the family register supplement.

The Agency must provide the prefectural governor with the cooperation necessary to ensure that accurate records are made in the family register supplement kept by the municipalities within the area of the prefecture.

The Agency may collect a fee, in an amount determined with the approval of the Minister for Internal Affairs and Communications, from a national organ, juridical person, or handler of quasi-statutory work listed in the left-hand column of Appended Table 1, or the Digital Agency, that makes a request prescribed in Article 30-44, Article 30-44-2, or Article 30-44-7, paragraph (1).

If a person listed in the left-hand column of the table in the preceding Article (excluding a person in transitional stay due to birth or a person in transitional stay due to loss of nationality; hereinafter referred to in this Article and the following Article as a "mid- to long-term resident, etc.") has moved in from outside Japan (including a case specified by Ministry of Internal Affairs and Communications Order as a case equivalent thereto), the mid- to long-term resident, etc. must, notwithstanding the provisions of Article 22, notify the mayor of the municipality, within 14 days from the day of moving in, of the matters listed in paragraph (1), items (i), (ii), and (v) of that Article, the date of birth, sex, nationality, etc., the date on which the person became a foreign resident, and the matters listed in the right-hand column of that table corresponding to the classification of the person listed in the left-hand column of that table. In this case, the mid- to long-term resident, etc. must present to the mayor of the municipality the residence card, special permanent resident certificate, or certificate of permission for provisional stay prescribed in the right-hand column of that table corresponding to the classification of the person listed in the left-hand column of that table (or, for a person granted landing permission for temporary refuge, the certificate of landing permission for temporary refuge prescribed in Article 18-2, paragraph (3) of the Immigration Control Act).

If a person who does not have Japanese nationality (excluding a person listed in the left-hand column of the table in Article 30-45) and who has an address within the area of a municipality has become a mid- to long-term resident, etc., the person who has become the mid- to long-term resident, etc. must notify the mayor of the municipality, within 14 days from the day of becoming the mid- to long-term resident, etc., of the matters listed in Article 22, paragraph (1), items (i), (ii), and (v), the date of birth, sex, nationality, etc., the date on which the person became a foreign resident, and the matters listed in the right-hand column of that table corresponding to the classification of the person listed in the left-hand column of that table. In this case, the provisions of the second sentence of the preceding Article apply mutatis mutandis.

Except in the cases set forth in Article 22, paragraph (1), Article 23, Article 25, and the preceding two Articles, a foreign resident who is not a householder and whose relationship with the resident's householder (limited to one who is a foreign resident) has changed must, within 14 days from the day of the change, notify the mayor of the municipality of the resident's name, relationship with the householder, and the date of the change, accompanied by a document certifying the relationship with the householder; provided, however, that this does not apply in a case specified by Cabinet Order.

A foreign resident who is not a householder and whose householder is a foreign resident must, when making a notification under the provisions of Article 22, paragraph (1), Article 23, Article 25, Article 30-46, or Article 30-47, make the notification prescribed in those provisions accompanied by a document certifying the relationship with the householder; provided, however, that this does not apply in a case specified by Cabinet Order.

When the Commissioner of the Immigration Services Agency, in managing or executing the affairs specified in the Immigration Control Act and the Immigration Control Special Act, has learned that there has been a change in, or an error in, the matters listed in Article 7, items (i), (ii), and (iii), the nationality, etc., or the matters listed in the right-hand column of the table in Article 30-45, concerning a foreign resident, the Commissioner must, without delay, notify the mayor of the municipality that keeps the basic resident register in which that foreign resident is recorded to that effect.

In order to achieve the purpose of this Act, the State is to provide prefectures and municipalities, and prefectures are to provide municipalities, with the guidance necessary concerning the affairs that a prefecture or municipality processes under the provisions of this Act.

The competent minister may, with respect to prefectural governors or the mayors of municipalities, and prefectural governors may, with respect to the mayors of municipalities, when finding it necessary in connection with the affairs set forth in the preceding paragraph, request a report, or give advice or a recommendation.

When the competent minister intends to give advice or make a recommendation under the preceding paragraph, the competent minister is to consult with the Minister of Health, Labour and Welfare with respect to matters concerning an insured person under National Health Insurance, an insured person under latter-stage elderly medical care, an insured person under Long-Term Care Insurance, and an insured person under National Pension; with the Prime Minister with respect to matters concerning a person receiving Child Allowance; and with the Minister of Agriculture, Forestry and Fisheries with respect to matters concerning a person who receives the distribution of rice.

The prefectural governor may request the competent minister, and the mayor of the municipality may request the competent minister or the prefectural governor, to give the advice or make the recommendation under paragraph (2).

The provisions of Chapter II and Chapter III of the Administrative Procedure Act (Act No. 88 of 1993) do not apply to a disposition made by the mayor of the municipality under the provisions of this Act.

When the mayor of a municipality differs in opinion from the mayor of another municipality concerning the determination of a resident's domicile, and the consultation between them does not reach agreement, the mayor must apply to the prefectural governor (or, where the municipalities concerned are municipalities within the areas of two or more prefectures, the competent minister) to the effect that the mayor seeks that determination.

When the competent minister or the prefectural governor has received the application under the preceding paragraph, the competent minister or the prefectural governor must make a determination within sixty days from the day of receiving that application.

The determination under the preceding paragraph must be made in writing, and must be notified to the mayors of the municipalities concerned together with the reasons for it.

When a mayor of a municipality concerned is dissatisfied with the determination under paragraph (2), the mayor may bring an action in court within thirty days from the day of receiving the notification under the preceding paragraph.

The mayor of the municipality is to periodically investigate the matters that are to be entered under the provisions of Article 7 and Article 30-45.

Beyond the case prescribed in the preceding paragraph, the mayor of the municipality may, at any time when the mayor finds it necessary, investigate the matters that are to be entered under the provisions of Article 7 and Article 30-45.

In conducting the investigation under the preceding two paragraphs, the mayor of the municipality may, when the mayor finds it necessary, have the relevant officials ask questions of the persons concerned, or request the persons concerned to present documents.

When an official asks questions or requests the presentation of documents pursuant to the preceding paragraph, the official must carry identification showing the official's status, and must present it when so requested by a person concerned.

A person who is or was engaged in affairs concerning an investigation relating to the basic resident register must not divulge any secret that the person has come to know in connection with those affairs.

A person who is or was engaged in the processing of affairs concerning the basic resident register or a family register supplement, carried out under entrustment (including entrustment through two or more tiers) from the mayor of a municipality, must not wantonly disclose to another person any matter learned in connection with those affairs, or use it for a wrongful purpose.

When the mayor of a municipality processes affairs concerning the basic resident register or a family register supplement, the mayor must take the measures necessary for the prevention of leakage, loss and damage of the matters entered in a certificate of residence, a removed certificate of residence, a family register supplement, or a removed family register supplement, and for other appropriate management of the matters entered in a certificate of residence, a removed certificate of residence, a family register supplement, or a removed family register supplement.

The provisions of the preceding paragraph apply mutatis mutandis to the case where a person who has received entrustment (including entrustment through two or more tiers) from the mayor of a municipality of the processing of affairs concerning the basic resident register or a family register supplement performs the entrusted work.

The mayor of the municipality must endeavor to appropriately and promptly handle complaints concerning the implementation of affairs that the municipality processes under the provisions of this Act.

When necessary for the affairs under its jurisdiction, a national administrative organ or the prefectural governor may request the mayor of a municipality to provide materials concerning the matters recorded in the basic resident register or the matters entered in a removed certificate of residence.

When necessary for the affairs under its jurisdiction, a national administrative organ may request the prefectural governor or the Agency to provide materials concerning identity confirmation information retained by the prefectural governor or identity confirmation information retained by the Agency, respectively.

With regard to the application, to a designated city set forth in Article 252-19, paragraph (1) of the Local Autonomy Act (hereinafter referred to as a "designated city"), of the provisions of this Act specified by Cabinet Order, a ward and a general ward are deemed to be a city, the area of a ward and a general ward is deemed to be the area of a city, and the head of a ward and the head of a general ward are deemed to be the mayor.

Beyond what is provided for in the preceding paragraph, special provisions may be made by Cabinet Order concerning the application of the provisions of this Act to a designated city.

This Act does not apply to a person, among those without Japanese nationality, other than a person listed in the left-hand column of the table in Article 30-45, a person not subject to the Family Register Act (excluding an Imperial Princess or Princess who has married a male person other than the Emperor or a member of the Imperial Family (including a person who has divorced or been widowed from that male person)), or to any other person specified by Cabinet Order.

With regard to the application of the provisions of this Act and the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc. to an Imperial Princess or Princess prescribed in the preceding paragraph, special provisions may be specified by Cabinet Order.

In this Act, the competent minister is the Minister for Internal Affairs and Communications; provided, however, that, with respect to matters concerning a notification under Article 9, paragraph (2), and matters concerning a family register supplement prescribed in Chapter III, the competent minister is the Minister for Internal Affairs and Communications and the Minister of Justice.

Procedures for the implementation of this Act, and other matters necessary for its enforcement, are specified by Cabinet Order.

The affairs that a municipality is to process under Article 19-3 are Item (i) legally entrusted affairs prescribed in Article 2, paragraph (9), item (i) of the Local Autonomy Act.

A person who has, in violation of Article 30-26 or Article 30-30 (including the cases where these provisions are applied mutatis mutandis pursuant to Article 30-44-13), divulged a secret is punished by imprisonment for not more than two years or a fine of not more than 1,000,000 yen.

A person who falls under any of the following items is punished by imprisonment for not more than one year or a fine of not more than 500,000 yen:

A person who has violated an order under Article 30-38, paragraph (5)

A person listed below who has provided or misappropriated matters learned in connection with that person's affairs for the purpose of securing an improper benefit for the person or a third party:

An employee of a municipality who is or was engaged in affairs concerning the basic resident register or a family register supplement

A person who is or was engaged in the processing of affairs concerning the basic resident register or a family register supplement, carried out under entrustment (including entrustment through two or more stages) from the mayor of a municipality

An employee of a prefecture who is or was engaged in affairs concerning the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), or family register supplement identity confirmation information pertaining to a notification under Article 30-41, paragraph (1)

A person who is or was engaged in affairs concerning the computer processing, etc. of identity confirmation information pertaining to a notification under Article 30-6, paragraph (1), or family register supplement identity confirmation information pertaining to a notification under Article 30-41, paragraph (1), carried out under entrustment (including entrustment through two or more stages) from the prefectural governor