Residential Basic Book Act

Where the prefectural governor discovers, in managing or executing the governor's affairs, that there is an omission or erroneous entry in the basic resident register of a municipality within the area of the prefecture, or that there is an error or omission in the entries of a certificate of residence, the governor must, without delay, notify the mayor of the municipality that maintains the basic resident register to that effect.

A commission of a municipality (meaning a commission prescribed in Article 138-4, paragraph (1) of the Local Autonomy Act (Act No. 67 of 1947); the same applies in Article 20-3) must, where it finds, in managing or executing its affairs, that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, notify the mayor of the municipality to that effect without delay.

Where the mayor of the municipality discovers, through managing and executing the mayor's affairs, or through a notice or notification given under Article 10 or the preceding two Articles, or an investigation under Article 34, paragraph (1) or paragraph (2), that there is an omission or erroneous entry in the basic resident register, or that there is an error or omission in the entries of a certificate of residence, the mayor must take the measures necessary to ensure accurate entries in the basic resident register, including demanding that the person under obligation to give notification do so.

A person recorded in the basic resident register may, where that person finds that there is an error or omission in the entries of a certificate of residence relating to that person or a person belonging to the same household as that person, notify the mayor of the municipality that maintains the basic resident register in which that person is recorded to that effect.

Registration in the pollbook is to be made for a person recorded in the basic resident register, or a person who had been recorded in the basic resident register and has the right to vote, as prescribed in Article 21, paragraph (2) of the Public Offices Election Act (Act No. 100 of 1950).

Where the mayor of the municipality has made an entry, etc. in a certificate of residence under Article 8, the mayor must, without delay, notify the election administration commission of that municipality of the matters relating to registration in the pollbook among the entry, etc. in the certificate of residence.

The election administration commission of the municipality must endeavor to ensure that the matters notified under the preceding paragraph are not used for a wrongful purpose.

Where the mayor of the municipality has deleted a certificate of residence (in the case of a certificate of residence prepared by household unit, the entire certificate) or has re-prepared a certificate of residence, the mayor must remove the deleted certificate of residence or the certificate of residence prior to re-preparation (hereinafter collectively referred to as a "removed certificate of residence") from the basic resident register, file it separately, and preserve it as the register of removed certificates of residence.

In a municipality that prepares certificates of residence using a magnetic disk under Article 6, paragraph (3), the municipality may accumulate removed certificates of residence prepared using a magnetic disk and treat them as the register of removed certificates of residence.

In a removed certificate of residence, in addition to the matters that had been entered in the certificate of residence relating to that removed certificate of residence, an entry is made (or, for a removed certificate of residence prepared using a magnetic disk under paragraph (2) of the preceding Article, a record is made; the same applies below) of the reason for deleting that certificate of residence (in the case of moving out (meaning moving one's domicile outside the area of a municipality; the same applies below), the fact that it was deleted due to moving out and the address of the destination of the move) and the date on which that reason arose (in the case where the certificate of residence was deleted based on a notification under Article 24, the scheduled date of moving out), or of the fact that it was re-prepared and the date of that re-preparation.

The mayor of the municipality who has received a notice under Article 9, paragraph (1) makes an entry, in the removed certificate of residence relating to that notice, to the effect that the person has moved out.

A person entered in a removed certificate of residence preserved by a municipality may request the mayor of the municipality to issue a copy of the removed certificate of residence relating to that person (in a municipality that prepares removed certificates of residence using a magnetic disk under Article 15-2, paragraph (2), a document stating the matters recorded in that removed certificate of residence; the same applies in the following paragraph and paragraph (3), and in Article 46, item (ii)) or a certificate concerning the matters entered in the removed certificate of residence (referred to as a "certificate of items stated in removed certificate of residence" in the following paragraph and paragraph (3), and in that item).

Where it is necessary for the performance of affairs specified by laws and regulations, the State or an organ of a local government may request the mayor of the municipality to issue a copy of a removed certificate of residence preserved by that municipality, from which the matters set out in Article 7, item (viii)-2 and item (xiii) are omitted, or a certificate of items stated in removed certificate of residence relating to the matters set out in Article 7, item (i) through item (viii), item (ix) through item (xii), and item (xiv), and other matters specified by Cabinet Order.

In addition to the provisions of the preceding two paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a person listed below an application stating that a copy of the removed certificate of residence showing only the basic certified matters of a removed certificate of residence (meaning the matters listed in Article 7, items (i) through (iii) and items (vi) through (viii) and other matters specified by Cabinet Order; hereinafter the same applies in this paragraph), or a certificate of items stated in removed certificate of residence relating to the basic certified matters of a removed certificate of residence, is necessary, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in removed certificate of residence to the person making the application.

A person who needs to confirm the matters entered in the removed certificate of residence in order to exercise their own right or perform their own duty

A person who needs to submit it to an organ of the State or of a local government

A person who, in addition to those listed in the preceding two items, has a proper reason to use the matters entered in the removed certificate of residence

In addition to the provisions of the preceding three paragraphs, when, with respect to a removed certificate of residence retained by the municipality, the mayor of the municipality receives from a specified mandated professional prescribed in Article 12-3, paragraph (3) an application stating that a copy of the removed certificate of residence or a certificate of items stated in a removed certificate of residence prescribed in the preceding paragraph is necessary, on the ground that the client in the matter or affairs entrusted to the specified mandated professional falls under a person listed in the items of the preceding paragraph, and finds the application reasonable, the mayor may issue that copy of the removed certificate of residence or certificate of items stated in a removed certificate of residence to the specified mandated professional.