Residential Basic Book Act

When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) and (ii), excluding the resident record code) to the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an Individual Number only where the prefectural governor or other executive body of the prefecture may use the Individual Number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, from the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture, that is listed in the left-hand column of Appended Table 3, concerning the handling of affairs listed in the right-hand column of that table.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture, or another executive body of such a prefecture, concerning the handling of affairs specified by Ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture concerning the handling of affairs under Article 30-22, paragraph (2).

The provision of identity confirmation information retained by the Agency to the prefectural governor of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iii)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that prefectural governor; provided, however, that this does not apply when there has been a special request.

When any of the following items applies, the Agency is to, as specified by Cabinet Order, provide identity confirmation information retained by the Agency (in the cases listed in items (i) through (iii), excluding the resident record code) to the mayor of a municipality, or another executive body of a municipality, within the area of a prefecture other than the notifying prefecture; provided, however, that, in the case listed in item (i), the Agency is to provide an Individual Number only where the mayor or other executive body of the municipality may use the Individual Number under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, through the prefectural governor of a prefecture other than the notifying prefecture, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, that is listed in the left-hand column of Appended Table 4, concerning the handling of affairs listed in the right-hand column of that table.

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture, or another executive body of a municipality within that area, concerning the handling of affairs specified by Ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture concerning the handling of affairs relating to the issuance of an Individual Number Card to a person who has moved out of Japan, based on Article 17, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When there has been a request, through the prefectural governor of a prefecture other than the notifying prefecture, from the mayor of a municipality within the area of the prefecture, concerning the handling of affairs relating to the basic resident register.

The provision of identity confirmation information retained by the Agency to the mayor of a municipality within the area of a prefecture other than the notifying prefecture under the preceding paragraph (limited to the part pertaining to item (iv)) is to be carried out, as specified by Ministry of Internal Affairs and Communications Order, by transmission from a computer used by the Agency, through a telecommunications line, to a computer used by that mayor; provided, however, that this does not apply when there has been a special request.

When there has been a request, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor (excluding the resident record code and the Individual Number; hereinafter the same applies in this Article) to that mayor or other executive body of the municipality.

When there has been a request, from the prefectural governor of another prefecture, or another executive body of such a prefecture, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that prefectural governor or other executive body of the prefecture.

When there has been a request, through the prefectural governor of another prefecture, from the mayor of a municipality within the area of the prefecture, or another executive body of a municipality within that area, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the prefectural governor is to, as specified by Ordinance, provide identity confirmation information retained by the prefectural governor to that mayor or other executive body of the municipality.

When there has been a request, from the mayor of another municipality, or another executive body of such a municipality, specified by Ordinance, concerning the handling of affairs specified by Ordinance, the mayor of the municipality is to, as specified by Ordinance, provide identity confirmation information (excluding the resident record code and the Individual Number) to that mayor or other executive body of the municipality.

When any of the following items applies, the prefectural governor may use identity confirmation information retained by the prefectural governor (excluding the resident record code; the same applies in the following paragraph and in paragraphs (2) and (3) of the following Article); provided, however, that, with respect to an Individual Number, the prefectural governor may use it only where the prefectural governor may use the Individual Number under Article 9, paragraph (1) or (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When performing the work listed in Appended Table V.

When performing work specified by Ordinance.

When performing work to which the individual to whom that identity confirmation information pertains has consented as to the use of the identity confirmation information.

When compiling statistical materials.

Where any of the following items applies, the prefectural governor is to provide identity confirmation information retained by the prefectural governor to the executive body of the prefecture other than the prefectural governor — as specified by Cabinet Order for the case listed in item (i), and as specified by Ordinance for the case listed in item (ii); provided, however, that Individual Numbers are to be provided only if the executive body of the prefecture may use Individual Numbers under Article 9, paragraph (1) or (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

When the executive body of the prefecture other than the prefectural governor that is listed in the left-hand column of Appended Table VI has made a request concerning the processing of the work listed in the right-hand column of that Table.

When the executive body of the prefecture other than the prefectural governor that is specified by Ordinance has made a request concerning the processing of work specified by Ordinance.

The Agency may use identity confirmation information retained by the Agency for work under Article 30-42, paragraph (4) or Article 30-44-11, paragraph (3).

The Agency may use identity confirmation information retained by the Agency (excluding Individual Numbers) for work under Article 8, Article 11, Article 12, Article 13, Article 15, paragraph (2), Article 16-7, Article 16-10, Article 16-11, Article 16-14, paragraph (2), Article 18, paragraphs (4) and (5), Article 27, Article 30, Article 31, Article 34, paragraph (2), Article 35-7, Article 35-10, Article 35-14, paragraph (2), and Article 37, paragraph (3) of the Act on Certification Business of the Japan Agency for Local Authority Information Systems in Relation to Electronic Signatures, etc. (Act No. 153 of 2002).

The Agency may use identity confirmation information retained by the Agency for work under Article 8, paragraph (2) and Article 16-2 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, and any other work, among the work processed by the Agency prescribed in Article 38-2, paragraph (1) of that Act, that is specified by Ministry of Internal Affairs and Communications Order.

The Agency is to provide identity confirmation information retained by the Agency, other than resident record codes, as specified by Cabinet Order, when it has received, from an organ of the State or a juridical person listed in the left-hand column of Appended Table I, the mayor of the municipality or other executive body of the municipality, or the prefectural governor or other executive body of a prefecture other than the notifying prefecture, being one that is specified by Ministry of Internal Affairs and Communications Order as a person processing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order among the quasi-statutory work (meaning work equivalent to the work listed in the right-hand column of each item of Appended Tables I to IV, in each item of Appended Table V, and in the right-hand column of each item of Appended Table VI (referred to as "work listed in the Appended Tables" in this paragraph), excluding work based on the provisions of an individual Act and limited to work for which the Individual Number may be used under Article 9, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, whose nature is identical to that of the work listed in the Appended Tables, and which meets other criteria specified by Cabinet Order; the same applies hereinafter) (hereinafter referred to as a "handler of quasi-statutory work"), a request concerning the processing of that quasi-statutory work.

The prefectural governor may use identity confirmation information retained by the prefectural governor when performing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order, among the quasi-statutory work.

Where the prefectural governor has received a request concerning the processing of the quasi-statutory work from the executive body of the prefecture other than the prefectural governor, being one specified by Ministry of Internal Affairs and Communications Order as a person processing the quasi-statutory work specified by Ministry of Internal Affairs and Communications Order, among the quasi-statutory work, the prefectural governor is to provide identity confirmation information retained by the prefectural governor, as specified by Cabinet Order.