Residential Basic Book Act

A municipality is to keep a basic resident register, and record, for its residents, the matters required to be entered under the provisions of Article 7 and Article 30-45.

The mayor of the municipality must prepare the basic resident register by organizing, by household, certificates of residence for each individual.

The mayor of the municipality may, when the mayor finds it appropriate, make the household the unit for all or part of the certificates of residence referred to in the preceding paragraph.

The mayor of the municipality may, as specified by Cabinet Order, prepare the certificates of residence referred to in paragraph (1) by means of a magnetic disk (including any device on which specified matters can be reliably recorded by a method equivalent thereto; the same applies hereinafter).

The following matters are to be stated in a certificate of residence (or, for a certificate of residence prepared by means of a magnetic disk under the provisions of paragraph (3) of the preceding Article, recorded; the same applies hereinafter).

Name

The kana characters indicating the name (meaning the kana characters indicating the name prescribed in Article 13, paragraph (1), item (ii) of the Family Register Act (Act No. 224 of 1947); the same applies hereinafter)

The date of birth

Sex

For a householder, a statement to that effect; for a person who is not a householder, the name of the householder and the relationship with the householder

The identification of the family register; provided, however, that for a person having no registered domicile and a person whose registered domicile is not clear, a statement to that effect

The date on which the person became a resident

The address; and, for a person who has newly changed his or her address within the area of a single municipality, the date on which that address was set

For a person who has newly set an address within the area of a municipality, the date of the notification to that effect that the address has been set (or, for a person for whom the entry in the certificate of residence was made ex officio, that date), and the previous address

The Individual Number (meaning the Individual Number prescribed in Article 2, paragraph (5) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27 of 2013; hereinafter referred to as the "Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures"); the same applies hereinafter)

For a person registered in the pollbook, a statement to that effect

For a person who is an insured person under National Health Insurance (meaning an insured person under National Health Insurance pursuant to the provisions of Article 5 and Article 6 of the National Health Insurance Act (Act No. 192 of 1958); the same applies in Article 28 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person under latter-stage elderly medical care (meaning an insured person under latter-stage elderly medical care pursuant to the provisions of Article 50 and Article 51 of the Act on Assurance of Medical Care for Elderly People (Act No. 80 of 1982); the same applies in Article 28-2 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person under Long-Term Care Insurance (meaning an insured person under Long-Term Care Insurance pursuant to the provisions of Article 9 of the Long-Term Care Insurance Act (Act No. 123 of 1997) (excluding a Category II Insured Person prescribed in item (ii) of that Article); the same applies in Article 28-3 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person who is an insured person under National Pension (meaning an insured person under National Pension pursuant to the provisions of Article 7 of the National Pension Act (Act No. 141 of 1959) and other laws and regulations specified by Cabinet Order (excluding a Category II Insured Person prescribed in paragraph (1), item (ii) of that Article and a Category III Insured Person prescribed in item (iii) of that paragraph); the same applies in Article 29 and Article 31, paragraph (3)), matters concerning that person's qualification as specified by Cabinet Order

For a person receiving the Child Allowance (meaning a qualified recipient recognized under the provisions of Article 7 of the Child Allowance Act (Act No. 73 of 1971) (in the case of a qualified recipient related to a facility, etc. prescribed in paragraph (2) of that Article, limited to a foster parent listed in item (ii) of that paragraph); the same applies in Article 29-2 and Article 31, paragraph (3)), matters concerning that person's qualification to receive as specified by Cabinet Order

For a person receiving a distribution of rice (meaning a person specified by Cabinet Order who receives a distribution of rice based on that distribution, in a case where a distribution of rice is implemented under the provisions of a Cabinet Order based on Article 40, paragraph (1) of the Act on Stabilization of Supply, Demand and Prices of Staple Food (Act No. 113 of 1994); the same applies in Article 30 and Article 31, paragraph (3)), matters concerning that person's distribution of rice as specified by Cabinet Order

The resident record code (meaning a number, symbol, or other code specified by Ministerial Order; the same applies hereinafter)

In addition to the matters listed in the preceding items, matters specified by Cabinet Order

An entry in a certificate of residence, a deletion, or an amendment of an entry (hereinafter referred to as "entry, etc. in a certificate of residence") is to be made, in addition to under the provisions of Article 30-3, paragraphs (1) and (2), Article 30-4, paragraph (3), and Article 30-5, based on a notification under the provisions of Chapter IV or Chapter IV-4, or ex officio, as specified by Cabinet Order.

When the mayor of a municipality has made an entry in a certificate of residence for a person who has changed his or her address from another municipality to within the area of the municipality, the mayor must, without delay, notify the mayor of that other municipality to that effect.

If the mayor of a municipality has accepted a notification form, application, or other document concerning the family register, or has made an entry or record in the family register ex officio, for a person other than a resident of that municipality, and an entry, etc. in a certificate of residence should be made at the address of that person, the mayor must, without delay, notify the mayor of the municipality of that address of the matters for which the entry, etc. in a certificate of residence should be made.

Notification under the provisions of the preceding two paragraphs is to be made, as specified by Ministry of Internal Affairs and Communications Order (or, for a notification under the provisions of the preceding paragraph, by Ministry of Internal Affairs and Communications Order and Ministry of Justice Order; the same applies in this paragraph), by transmission from a computer (including an input/output device; the same applies hereinafter) used by the mayor of the municipality, through an electric telecommunications line, to a computer used by the mayor of the other municipality who is the counterparty; provided, however, that this does not apply in a case specified by Ministry of Internal Affairs and Communications Order.

When the election administration commission of a municipality has made a registration in the pollbook under the provisions of Article 22, paragraph (1) or (3), Article 24, paragraph (2), or Article 26 of the Public Offices Election Act (Act No. 100 of 1950), or has deleted a registration from the pollbook under the provisions of that paragraph or Article 28 of that Act, the commission must, without delay, notify the mayor of the municipality to that effect.

The mayor of the municipality may, when the mayor finds it necessary, re-prepare the certificates of residence.

The State or an organ of a local government may, if it is necessary for the performance of affairs specified by laws and regulations, request the mayor of a municipality to have an employee of the State or the organ of the local government who is designated by the State or the organ of the local government inspect the copy of the part of the basic resident register kept by that municipality that relates to the matters listed in Article 7, items (i) to (iii) and item (vii) (for the matters listed in that item, the address; the same applies hereinafter in this paragraph) (or, for a municipality that has prepared the basic resident register by preparing certificates of residence by means of a magnetic disk under the provisions of Article 6, paragraph (3), a document stating the matters listed in Article 7, items (i) to (iii) and item (vii) among the matters recorded in that basic resident register; hereinafter referred to in this Article, the following Article, and Article 50 as the "partial copy of the Basic Resident Register").

A request under the provisions of the preceding paragraph must be made by clarifying the following matters, as specified by Ministry of Internal Affairs and Communications Order.

The name of the State or the organ of the local government making the request

The reason for the request (or, if the request relates to a criminal investigation or it is otherwise difficult, due to special circumstances, to clarify the reason for the request given the nature of the affairs concerned (referred to in the following paragraph as a "request for a criminal investigation, etc."), a statement that the request is necessary for the performance of affairs specified by laws and regulations, and the name of the laws and regulations that are the basis for it)

The title of the position and the name of the person who is to inspect the partial copy of the Basic Resident Register

In addition to the matters listed in the preceding three items, matters specified by Ministry of Internal Affairs and Communications Order

The mayor of the municipality is to publish, at least once each year, regarding the status of inspection of the partial copy of the Basic Resident Register relating to a request under the provisions of paragraph (1) (excluding one relating to a request for a criminal investigation, etc.), the name of the State or the organ of the local government that made the request, an outline of the reason for the request, and other matters specified by Ministry of Internal Affairs and Communications Order.