Residential Basic Book Act

When the mayor of a municipality makes an entry in a family register supplement, deletes a family register supplement, or effects the amendment of an entry with respect to all or part of the matters listed in Article 17, items (ii) through (iii) and (v) through (vii), the mayor is to notify the prefectural governor of the family register supplement identity confirmation information pertaining to that entry, etc. in a family register supplement (meaning the matters listed in items (ii) through (iii) and (v) through (vii) of that Article entered in the family register supplement (in the case where the family register supplement has been deleted, these matters that were entered in that family register supplement), and the matters specified by Cabinet Order concerning the entry, etc. in a family register supplement; the same applies hereinafter).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the mayor of the municipality, via a telecommunications line, to the computer used by the prefectural governor.

The prefectural governor who has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the family register supplement identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the family register supplement identity confirmation information that the prefectural governor retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "family register supplement identity confirmation information retained by the prefectural governor"), is lost, the prefectural governor must take the measures necessary to recover that family register supplement identity confirmation information retained by the prefectural governor.

The prefectural governor is to notify the Agency of the family register supplement identity confirmation information pertaining to the notification under Article 30-41, paragraph (1).

The notification under the preceding paragraph is to be made, as specified by Ministry of Internal Affairs and Communications Order, by transmission from the computer used by the prefectural governor, via a telecommunications line, to the computer used by the Agency.

The Agency that has received a notification under paragraph (1) must, as specified by Ministry of Internal Affairs and Communications Order, record the family register supplement identity confirmation information pertaining to that notification on a magnetic disk, and retain it for the period specified by Cabinet Order from the day of that notification.

When all or part of the family register supplement identity confirmation information that the Agency retains pursuant to the preceding paragraph, and for which the retention period under that paragraph has not elapsed (hereinafter referred to as "family register supplement identity confirmation information retained by the Agency"), is lost, the Agency must take the measures necessary to recover that family register supplement identity confirmation information retained by the Agency.

When the Agency, in managing or performing its affairs, becomes aware that there is an error in family register supplement identity confirmation information retained by the prefectural governor, the Agency is to report that fact to the prefectural governor who retains that family register supplement identity confirmation information retained by the prefectural governor, without delay.

When the Agency has received a request from an organ of the State or a juridical person listed in the left-hand column of Appended Table 1 concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency other than the resident record code.

When the Agency has received a request from the Digital Agency concerning the processing of affairs under the provisions of Article 21, paragraph (2) or Article 21-2, paragraph (1) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (including the cases where these provisions are applied mutatis mutandis under Article 26 of that Act) that pertain to a person who has moved out of Japan, the Agency is to provide, as specified by Cabinet Order, the resident record code entered in the family register supplement of the person pertaining to that request. In this case, the Agency may use family register supplement identity confirmation information retained by the Agency.

When any of the following items applies, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the cases listed in items (i) and (ii)) to the mayor of a municipality or another executive body of a municipality within the area of the prefecture governed by the prefectural governor who gave the notification of family register supplement identity confirmation information under Article 30-42, paragraph (1) (hereinafter referred to as the "notifying prefecture for family register supplement information").

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, or another executive body of that municipality, that is listed in the left-hand column of Appended Table 2, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, or another executive body of that municipality, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of the notifying prefecture for family register supplement information, concerning the processing of affairs relating to a family register supplement.

The provision of family register supplement identity confirmation information retained by the Agency to the mayor of a municipality within the area of the notifying prefecture for family register supplement information, under the preceding paragraph (limited to the part concerning item (iii)), is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that mayor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.

When any of the following items applies, the Agency is to provide, as specified by Cabinet Order, family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the cases listed in items (i) and (ii)) to the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information or another executive body of such a prefecture.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of such a prefecture, that is listed in the left-hand column of Appended Table 3, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of such a prefecture, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan.

When there has been a request from the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information concerning the processing of affairs under Article 30-44-11, paragraph (2).

The provision of family register supplement identity confirmation information retained by the Agency to the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information under the preceding paragraph (limited to the part concerning item (iii)) is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that prefectural governor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.

If any of the following items applies, the Agency is to provide the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information or another executive body of that municipality with family register supplement identity confirmation information retained by the Agency (excluding the resident record code, in the case listed in item (i) or item (ii)), as specified by Cabinet Order.

When there has been a request, made via the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of that municipality, that is listed in the left-hand column of Appended Table 4, concerning the processing of affairs listed in the right-hand column of that table that pertain to a person who has moved out of Japan;

When there has been a request from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, or another executive body of that municipality, concerning the processing of affairs specified by ordinance based on Article 9, paragraph (2) of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, that pertain to a person who has moved out of Japan;

When there has been a request, made via the prefectural governor of a prefecture other than the notifying prefecture for family register supplement information, from the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information, concerning the processing of affairs relating to a family register supplement.

The provision of family register supplement identity confirmation information retained by the Agency to the mayor of a municipality within the area of a prefecture other than the notifying prefecture for family register supplement information under the preceding paragraph (limited to the part concerning item (iii)) is to be made by transmission from a computer used by the Agency through a telecommunications line to a computer used by that mayor, as specified by Ministry of Internal Affairs and Communications Order; provided, however, that this does not apply where there has been a special request.